Senior Intake Associate (Per diem)

VNS Health; New York (NY); On-site; USD 29,000 - 36,000; Part time

Job summary

VNS Health is seeking an Intake Specialist in New York to act as a subject matter expert across intake teams, handling referrals, data entry, and patient information with care. You will updates records, coordinate with Revenue Cycle, and support transitions from hospitals or clinics to home care.

The role requires strong customer service, 2+ years healthcare experience, and the ability to learn medical terminology quickly while handling multiple priorities in a fast-paced environment.

Qualifications

• High School Diploma or equivalency required.
• Associates degree in Business or related field preferred.
• Minimum two years of customer service experience, preferably in healthcare.
• Ability to quickly learn medical terminology.
• Experience entering data and using a mainframe or similar system.
• Adapt to change and work in a team-based environment.
• Strong follow up skills and ability to manage multiple priorities.
• Bilingual skills may be required, as determined by operational needs.

Responsibilities

• Responds to inbound phone calls and determines customer needs with accurate intake.
• Responds to non-clinical issues and resolves complaints; collaborates with staff as needed.
• Handles and routes inbound faxes to referral channels and systems.
• Updates electronic referrals and attaches clinical documents in EMR.
• Obtains patient insurance information and coordinates with Revenue Cycle for home care authorization.
• Ensures referral information is complete and documented; follows up for missing data.
• Reconciles intake information within the intake system and mitigates risk.
• May train intake staff on portal use and provide ongoing support.

Skills

Customer service

Medical terminology

Data entry

Teamwork

Multitasking

Persuasive communication

Follow up

Education

High School Diploma or equivalency

Associates degree in Business or related field

Job description

Overview

Functions as subject matter expert in all areas of intake, with the ability to cross cover all intake or intake support teams as dictated by operational needs. Responds to inbound phone calls and determines customer needs while providing accurate and responsive intake. Provides general VNS Health information to the referrer, patient and community ensuring excellent customer service. Processes and transcribes patient information for referral entry and responds to electronic platforms, faxed or phone referrals. Follows VNS Health admission criteria and processes referrals accordingly. Facilitates the safe and timely transfer of patients from a hospital, skilled nursing facility, physician office, or other home care site to the care of VNS Health. Works under moderate supervision.

What We Provide

Per Diem team members are eligible for some benefits and can access our extensive Employee Assistance Program that includes financial, legal, and mental health counseling programs as well as participate in a 403b retirement savings program.

What You Will Do

• Responds to inbound phone calls and determines customer needs while providing accurate and responsive intake and ensuring customer satisfaction.
• Responds to and resolves non clinical issues and complaints in an accurate, effective and timely manner. May collaborate with other VNS Health staff or external departments to troubleshoot Intake issues, or elevate clinical issues to assigned clinical support
• Handles and routes inbound faxes to designated referral channels and workforce systems across VNS Health.
• Responds to all electronic platform, phone and faxed referrals. Updates electronic platform with final referral disposition.
• Reviews patient medical records received from referrer and transcribes required information, including demographic, insurance and clinical information into VNS Health referral system. Attaches clinical documents into VNS Health Electronic Medical Record System (EMR).
• Obtains patient insurance and payment information from various sources and submits requested information to Patient Revenue Cycle Department for home care authorization. Verifies information and coordinates acceptance of cases with the department.
• Compiles patient demographic information using medical records, databases, and paper forms and enters into VNS Health referral system. Works with VNS Health team members to ensure a safe discharge home.
• Follows up to ensure that all necessary referral information is received and documented; contacts referrers to request specific missing information or documentation, as directed.
• Works within the Intake system to reconcile and mitigate risk inherent in referral processing.
• May collaborate with home Visiting MD services on providing home medical services for referred patients without PECOS/OPRA primary physicians.
• May train new Physician's on the MD Portal and/or provide on‑going support to portal customers.
• Coordinates and obtains outstanding face‑to‑face encounter form on referrals.
• Establishes and promotes an ongoing collaborative relationship between VNS Health and/or other facilities, direct care givers, physicians, nurses, discharge planners, case managers, social workers, etc. to facilitate adequate patient care transition.
• Places orders for supplies, durable medical equipment, laboratory work and other appropriate items needed for the patient.
• Utilizes intake knowledge to participate in the implementation of new pilots or to develop and improve workflows.
• May shift into different intake or intake support teams as dictated by operational needs.

For Hospice Only:

• Provides intake support, training, and regulatory compliance oversight to staff responsible for referral processing, consents review and Certification of Terminal Illness (CTIs).
• Collaborates with leadership to implement and manage workflow procedures and systems for efficient and timely operations. Recommends revised procedures as necessary to maximize operational efficiency and effectiveness.
• Assists supervisor with intake quality assurance reviews. Provides ongoing education to support regulatory updates and changes.
• Coaches and mentors Intake staff on referral cycle processes and procedures; provides guidance regarding interpreting VNSNY Hospice admission criteria, reimbursement policy and medical relationship policies.
• Participates in special projects and performs other duties as assigned.

Qualifications

Education:

High School Diploma or equivalency requiredAssociate's Degree in Business or related field preferred

Work Experience:

Minimum two years of customer service experience, preferably in the healthcare industry (i.e. hospital, long‑term care, home care setting, or medical office). Ability to quickly learn and understand medical terminology required Experience entering data, navigating and retrieving information through a mainframe or similar computer system required Ability to adapt to change and work in a team based environment required Ability to be persuasive, negotiate to win‑win outcomes and demonstrate exceptional customer service skills required Demonstrated capability to gain commitment, build rapport with others (patients, families, physicians, clinicians, institutions etc.) required Strong follow up skills required, as well as the ability to manage multiple priorities. Knowledge of managed care, Medicare/Medicaid and insurance authorization/billing helpful but not required. Bilingual skills may be required, as determined by operational needs.

Pay Range

USD $20.98 - USD $26.23 /Hr.

About Us

VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We're one of the largest nonprofit home- and community‑based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.