Senior Human Resources Specialist

The University of Texas at Austin; Austin (TX); Hybrid; USD 60,000 - 85,000; Full time

Job summary

The University of Texas at Austin’s Dell Medical School is seeking a Senior Human Resources Specialist to enhance HR services and operations, focusing on data management, reporting, and policy improvements. The role requires expertise in healthcare/academic HR environments and strong analysis skills. Hybrid work with on-site expectations.

Immediate start available. 40 hours weekly, exempt from FLSA, and support for organizational HR initiatives and professional development.

Qualifications

• Bachelor's Degree in business or related field required.
• At least 3 years of experience in performing business analysis and reporting in human resources in a hospital, health system, academic medical center, or health-related institution.

Responsibilities

• Develops and maintains accurate employee and workforce data within the HCM system, including processing employee transactions in compliance with policies.
• Creates, audits, and distributes workforce reports to support decision-making and business case development.
• Reviews HCM databases and reporting outputs to ensure data integrity and internal controls.
• Gathers, compiles, and validates workforce data for third-party surveys and reporting requirements.

Skills

HR data analysis

Workday data entry

Education

Bachelor's Degree in business or related field

Tools

Workday

Job description

PURPOSE

The Senior Human Resources Specialist supports and enhances HR services and operations within Dell Medical School by maintaining and analyzing business and workforce processes and metrics. This role requires a deep understanding of healthcare regulations, academic structures, and the unique workforce dynamics present in a medical environment. The position ensures process and operational between college and department-level transactions, while also providing strategic HR support and guidance.

Job Posting Title

Senior Human Resources Specialist

Hiring Department

Dell Medical School

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

AUSTIN, TX

Responsibilities

HCM Data, Transactions & Reporting

• Develops and maintains accurate employee and workforce data within the Human Capital Management System (HCM), including processing employee transactions in compliance with applicable policies, procedures, and requirements.
• Creates, maintains, audits, and distributes workforce reports for internal, institutional, and external purposes to support decision-making, problem identification, and business case development.
• Reviews HCM databases and reporting outputs to ensure data integrity and adherence to internal controls.
• Gathers, compiles, and validates workforce data for third-party surveys and other reporting requirements.

HR Operations, Policies & Process Improvement

• Develops, reviews, revises, and implements HR policies, procedures, Standard Operating Procedures (SOPs), and administrative processes.
• Conducts qualitative and quantitative analysis of HR functions, programs, and procedures to evaluate effectiveness, identify issues, and recommend improvements.
• Monitors HR and administrative management programs and recommends solutions to operational or process challenges.
• Adheres to established internal controls and reporting structures.

HR Consultation, Employee & Management Support

• Serves as a resource to employees and management regarding HR policies, procedures, programs, and training.
• Provides advice and counsel to employees and management on HR issues, rules, policies, and procedures.
• Coaches, develops, and consults with employees, team members, and management.
• Supports talent-related activities, including making recommendations regarding the selection of job candidates.

Communications, Change Management & Organizational Support

• Develops and coordinates employee communications, including intranet content, information guides, and other HR materials.
• Supports organizational change initiatives by developing goals and strategies, communicating change objectives, and serving as a change agent.
• Facilitates meetings, events, and other activities supporting HR programs and organizational initiatives.

Projects, Leadership & Professional Development

• Participates on project teams and completes special projects as assigned by leadership.
• Serves as a preceptor, mentor, and resource to HR colleagues and supports the professional development of team members.
• Maintains required continuing education and skills competencies while supporting departmental and organizational goals.

Required Qualifications

• Bachelor's Degree in business or related field
• At least 3 year(s) of experience in performing business analysis and reporting in human resources in a hospital, health system, academic medical center, or health-related institution.

Relevant education and experience may be substituted as appropriate

Preferred Qualifications

• Human Resources or payroll experience at UT Austin and familiarity with policies, procedures, and University systems.
• Experience with Workday data entry related to hiring, terminations, leaves, transfer, or promotions. Experience working in a start-up environment. Experience in a fast-paced HR office.

SALARY RANGE

$60,000 + depending on qualifications

According to Executive Order No. GA-48 of the State of Texas: for all positions that research, work on, or have access to critical infrastructure as defined in Section 117.001(2), Business and Commerce Code, it is required that both candidates for employment and employees have the ability to maintain the security or integrity of the infrastructure.

Working Conditions

• This is a full-time position; hybrid work is expected with limited on-site work.
• Standard office environment and equipment.
• Requires occasional travel to local, state, and national meetings.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and must comply with the University’s Human Resource and Office of Public Safety policies (if applicable). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.