Senior Human Resources Coordinator - Talent Acquisition

The University of Texas at Austin; Austin (TX); On-site; USD 66,000 - 80,000; Full time

Benefits offered by this job

100% employer-paid basic medical

Free Capital Metro bus rides

Retirement contributions

Paid vacation and holidays

Career growth & professional develop.

Job summary

The University of Texas at Austin is seeking a Senior Human Resources Coordinator - Talent Acquisition to lead the benefits-eligible talent acquisition team for University Housing and Dining.

You will supervise recruitment processes, provide guidance on staff policies, and work with hiring managers to optimize descriptions, interviews, and post-offer steps. This role supports UT procedures and ensures compliance across the division.

Qualifications

• Bachelor's degree in HR, business, public administration, or related field.
• 5 years of experience in a human resources function.
• Experience with Workday or other ATS preferred.

Responsibilities

• Oversees talent acquisition operations and processes for UHD, guiding hiring managers and HR staff.
• Supervises the benefits-eligible talent acquisition team and coordinates daily workload.
• Ensures compliance with policies, procedures, and UT guidelines in recruitment and compensation.

Skills

Talent acquisition

Supervisory experience

Analytical skills

Communication

Education

Bachelor's degree in HR/Business/Public Admin

Tools

Workday

ATS

Job description

Job Posting Title:

Senior Human Resources Coordinator - Talent Acquisition

Hiring Department:

University Housing and Dining

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Free Capital Metro bus rides
• Retirement contributions
• Paid vacation, sick time, and holidays
• Career growth & professional development

Please visit our Human Resources (HR) website at https://hr.utexas.edu/to learn more about the total benefits offered when you join our team!

Purpose

The Senior Human Resources Coordinator - Talent Acquisition will supervise the Benefits Eligible Talent Acquisition Team and oversee recruitment functions and processes for University Housing and Dining (UHD). Responsible for providing talent acquisition guidance to hiring managers and Human Resources (HR) staff on staff policies, regulations, and procedures on recruitment, compensation, and overall best practices.

Responsibilities

• Oversees, coordinates, and ensures timely and accurate processing of customer requests received in talent acquisition, through the HR ticket system and University Housing and Dining HR office email, promptly responding, handling requests, or assigning to the appropriate party. Reviews and approves Workday business processes, including recruiting, transfers, and hiring-related transactions. Supports talent acquisition team in making recommendations to department hiring managers in reviewing job descriptions, application reviews, conducting interviews, verification ofemployment/references,compensation review, and post-offer hiring procedures. Manages all recruitment activities for hiring new employees including approving appropriate selection documentation.
• Oversees benefits-eligible talent acquisition team daily operations, including supervising, assigning work, evaluating, and providing feedback. Communicates with managers, applicants, and team on daily operational decisions. Supervises, manages, and monitors the workload of the talent acquisition team. Works with leadership and campus partners to resolve problems and facilitate in the areas of talent acquisition.
• Coordinates and strategizes with departmental leadership as an internal consultant by reviewing, and recommending department adherence to recruitment, selection policy, procedures, and regulatory compliance issues. Assists the Associate Director of Talent Acquisition in monitoring, evaluating, and analyzing talent acquisition recruitment efforts. In partnership with hiring managers and talent acquisition team, ensures that UHD is in compliance with all sourcing, recruiting, and hiring policies. Attends various meetings discussing talent acquisition matters. Monitors compliance with UT policies and guidelines.
• Assists Associate Director of Talent Acquisition in staffing projections, recruitment strategies, market analysis, and compensation analysis. Develops, maintains, and enhances internal vacancy trackers and centralized recruiting spreadsheets. Builds and analyzes reports on various types of recruitment data and perform analysis for decision-making and tracking. Creates and implements efficiencies that have a positive impact on candidates and customer service. In partnership with the Associate Director of Talent Acquisition and Talent Acquisition Specialists, coordinates external job board postings and advertisements, plans recruitment initiatives for benefits-eligible hiring around the city of Austin and on campus.
• Completes special projects, including disseminating information. Works independently and as part of a team on nonrecurring and ongoing projects. Serves as back-up to members of the talent acquisition and human resources team as needed. Participates in recruitment activities including interviewing, job fairs, and sourcing when needed. Other duties as assigned.

Required Qualifications

• Bachelors degree in Human Resources, Business Administration, Public Administration, or related field.
• 5 years of experience in a human resources function.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• 3 or more years of experience supervising a team in a professional environment.
• 3 or more years of experience in talent acquisition.
• Experience using Workday and/or other ATS managing high-volume, process-driven workflows with multiple approvals, deadlines, and stakeholders.
• Talent acquisition and/or human resource experience in a university or public sector.
• Experience developing, maintaining, and utilizing operational tracking tools, dashboards, reports, and spreadsheets.
• Demonstrated success overseeing teams responsible for executing standardized processes, policies, and procedures in a highly regulated or policy-driven environment.
• Demonstrated ability to partner with department leaders, hiring managers, and cross-functional HR teams.
• Strong analytical and organizational skills with the ability to monitor workloads and track deliverables through shared work queues, ticketing systems, or workflow management tools.
• Demonstrated ability to identify process inefficiencies and implement operational improvements.
• Bilingual in Spanish and English.

Salary Range

$73,000+ depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of keyboard at a workstation.
• Use of manual dexterity.

Work Shift

• Monday - Friday, 8:00AM -5:00PM. This position will be required to work on campus.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.