Senior Human Resource Coordinator, Cockrell School of Engineering

The University of Texas at Austin; Austin (TX); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Tuition assistance

Library access

Job summary

The University of Texas at Austin, Cockrell School of Engineering, seeks a Senior Human Resource Coordinator to partner with departments and ORUs to provide comprehensive HR guidance across the employee lifecycle. You will ensure compliance with ADA, FLSA, FMLA, EEO, and USCIS while supporting onboarding, payroll, and timekeeping in a fast-paced academic setting.

The role requires a Bachelor's degree in HR or related field and five years of HR experience, with strong communication and

Qualifications

• Bachelor's degree in human resource, business or public administration, or a related field.
• Five (5) years of experience in human resources functions.
• Knowledge of relevant state and federal employment laws.
• Problem-solving skills with the ability to adapt to the unique needs of assigned Dept/ORU/DOE.
• Ability to meet individual and team deadlines and excellent time management skills.
• Excellent organizational and attention to detail skills.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Demonstrated experience with Microsoft Office Suite, related HR system or related software.

Responsibilities

• Advise assigned Dept/ORU/DOE on HR lifecycle requirements and processes.
• Consult and review staffing needs for students, staff and research positions; prepare analyses and recommendations for CSE leadership.
• Advise, process and review student, staff, paid and unpaid research affiliate assignments for accuracy and compliance.
• Coordinate and manage talent management activities, including job postings, applicant tracking, and onboarding/offboarding.
• Coordinate with CSE Faculty Affairs Offices to process summer assignments for CSE faculty.
• Provide guidance to supervisors on timekeeping, payroll procedures, and leave procedures and policies.
• Monitor electronic timesheets and reports; manage system access and corrections.
• Process vacation and overtime payouts and other University compensation payments.
• Identify discrepancies and recommend improvements to payroll/timekeeping/leave processes.
• Coordinate performance review processes and provide guidance on policies and documentation.
• Coordinate with HR leadership on complex performance matters.
• Develop, update, maintain HR procedures and training resources; manage confidential records.
• Research HR issues and interpret policies; assist with recruitment, leave, FWA.
• Lead or participate in HR projects and process improvements.
• Support staff recognition and training resources.
• Coordinate workers' compensation coordination and reporting.

Skills

Time management

Organizational skills

Communication skills

Customer service

Problem solving

Education

Bachelor's degree in HR/Business/Public administration

Master's degree (preferred) in HR/PA/related field

Tools

Microsoft Office Suite

HRIS systems (e.g., Workday)

Job description

Senior Human Resource Coordinator, Cockrell School of Engineering

Hiring Department:

Cockrell School of Engineering

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

To Be Determined at Offer

Earliest Start Date:

Ongoing

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named 'America's Coolest City' by Expedia and 'The Best Place to Live in the U.S.' by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. UT Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The two Senior Human Resource Coordinators will partner with Cockrell School of Engineering (CSE), Academic Departments (Dept), Organizational Research Units (ORUs), and the Dean's Office (DOE) to provide comprehensive human resources guidance and services throughout the employee lifecycle. These roles ensure compliance with University and CSE policies and regulations (ADA, FLSA, FMLA, EEO, and USCIS). These positions provide advanced coordination and guidance on talent management, staffing (e.g., turnover and training), compensation, performance management, performance appraisals, research appointments, student employment, affiliate assignments, onboarding, offboarding, payroll, and timekeeping. Ensures compliance with federal and state laws, University and CSE policies and procedures while supporting HR daily operations, strategic planning, change management, intervention strategies, process improvements, and staff development.

Responsibilities

Human Resources Coordination

• Advise assigned Dept/Organizational Research Units (ORU)/DOE on HR life cycle requirements and HR processes and procedures.
• Consult and review staffing needs for students, staff and research positions, including but not limited to; recruitment options, compensation analysis, prepare analyses and recommendations for CSE leadership as assigned.
• Advise, process and review student, staff, paid and unpaid research affiliate assignments for accuracy, appropriate documentation, compliance and requirements of University and CSE policies other units within the University requirements.
• Coordinate and manage talent management activities, including job postings, applicant tracking, candidate communications, and onboarding and offboarding processes.
• Coordinate with CSE Faculty Affairs Offices to process summer assignments for CSE faculty summer and continuing education instructor, following applicable policies.

Timekeeping, Leave and Payroll Coordination

• Provide guidance to supervisors and staff on timekeeping, payroll procedures, and leave procedures and policies.
• Monitor electronic timesheets and reports, manage system access, follow up on outstanding submissions, and coordinate corrections as needed.
• Process applicable vacation and overtime payouts and other University compensation payments in accordance with CSE and University procedures and policies.
• Identify discrepancies and recommend improvements to payroll, timekeeping, and leave administration processes to CSE HR Team, assigned Dept/ORU/DOE, and/or other University offices as appropriate.

Performance and Appraisal Management

• Coordinate with CSE HR Team and assign Dept/ORU/DOE on the performance review process for their staff, including communicating timelines, distributing guidance, monitoring completion, and following up with supervisors and employees on outstanding evaluations.
• Provide guidance on performance management policies and procedures, documentation requirements, and performance improvement resources.
• Coordinate with CSE Director of Human Resources on complex performance matters, performance improvement plans, clarification of expectations and other concerns, as appropriate.

Personnel Records, Compliance and Policies Administration

• In collaboration with the CSE Director of Human Resource and CSE HR Team, develop, update, and maintain HR procedures; guidance materials, and training resources.
• Maintain confidential personnel records and ensure appropriate documentation and compliance with record-retention requirements.
• Research HR issues and assist with interpreting University and CSE policies, including recruitment, student employment, leave, FMLA, and flexible work arrangements (FWA).
• Review and process FMLA, approved leave and resorganizations, FWA requests and maintain related documentation in accordance with applicable policies.

Employee Engagement, Organizational Development and Improvement

• Support the CSE HR Team and Departmental HR Coordinators and Liaisons by sharing policy updates, providing training, and identifying resources and development opportunities.
• Coordinate staff recognition and award programs, including program schedules, criteria, nomination and review processes, documentation, and events.
• Research HR matters, analyze operational issues, and recommend improvements to service delivery, workflows, and compliance.

Workers' Compensation Coordination

• Serve a CSE contact for Workers' Compensation coordination.
• Collect required documentation, enter information into the University's Workers' Compensation system, and ensure timely reporting and follow-up.
• Communicate workplace injury resources and support compliance with University procedures.

Special Projects and Other Duties

• Lead or participate in assigned HR projects that support CSE priorities and operational effectiveness.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree in human resource, business or public administration, or a related field.
• Five (5) years of experience in human resources functions.
• Demonstrated knowledge of relevant state and federal employment laws.
• Problem-solving skills with the ability to adapt to the unique needs of assigned Dept/ORU/DOE.
• Ability to meet individual and team deadlines and excellent time management skills.
• Excellent organizational and attention to detail skills.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Demonstrated experience with Microsoft Office Suite, related HR system or related software.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree in human resources, public administration, or related field.
• More than five (5) years of experience in human resources functions.
• Professional certification from SHRM or HRCI or ability to obtain certification within two years of employment.
• Experience using Workday or other related HRIS systems.
• Exceptional interpersonal, problem solving and adaptability skills.
• Experience in a higher education, academic, or research environment.
• Ability to quickly learn the University's HRIS and other required administrative systems.

Salary Range

$70,000+ depending on qualifications

Working Conditions

• Work is performed in a standard office environment and conditions
• Repetitive use of keyboard at workstation
• Use of manual dexterity
• Work will be performed at various University locations in Austin, TX
• Work outside of standard business hours, including evenings and weekends, if required

Work Shift

• Standard work schedule is Monday - Friday, 8:00 a.m. - 5:00 p.m.
• Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.