Senior Human Resources Coordinator

Bayside Solutions; Newark (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Bayside Solutions is seeking an experienced HR Generalist to support employee records, onboarding, benefits, compliance, and employee relations for our biotechnology clients. This onsite role requires meticulous data management and a proactive, collaborative approach to supporting managers and staff.

Responsibilities include maintaining records, coordinating onboarding, processing personnel actions, benefits administration, and ensuring legal compliance.

Qualifications

• 3–5 years of progressive HR experience, preferably in Biotech.
• Must be willing to be onsite 5 days a week.
• In-depth knowledge of HR best practices, employment laws, and regulations.
• Strong organizational skills with attention to detail and accuracy.
• Working knowledge of benefits administration.
• Excellent verbal and written communication skills with strong organizational, documentation, and follow-up abilities.
• High level of discretion and professionalism when handling confidential and sensitive employee matters.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel) and HRIS platforms.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Self-motivated, proactive, and collaborative team player.

Responsibilities

• Maintain and update employee records, ensuring the accuracy and confidentiality of all data.
• New hire onboarding and orientation, including coordination of paperwork, scheduling, and delivery of orientation content.
• Maintain accurate and timely employee data by processing and documenting personnel actions such as new hires, promotions, transfers, job changes, and terminations.
• Administer employee benefits programs, ensuring accurate and timely enrollment, updates, and communication.
• Ensure compliance with federal, state, and local employment laws and regulations, staying current with updates and changes.
• Serve as the primary day-to-day point of contact for employees regarding HR-related questions.
• Apply working knowledge of employment laws and regulations, including FMLA, ADA, leaves of absence, and NLRA; escalate and partner with Legal or HR leadership as needed.
• Ensure data integrity across HR systems to support payroll, benefits administration, compliance, and reporting requirements.
• Support audits and ensure compliance with internal policies and external regulatory requirements.
• Some recruitment support, including job postings, candidate screening, and interviewing on an as-needed basis.
• Conduct regular audits of HR processes and systems to identify areas for improvement and optimization.
• Support performance management processes, recognition programs, training initiatives, and company-wide HR events.
• Provide guidance and support on employee relations issues, including conflict resolution, disciplinary actions, and performance management.
• Handle confidential and sensitive employee information with professionalism, discretion, and strict adherence to company privacy and confidentiality standards.
• Work closely with managers and employees to strengthen working relationships, enhance engagement, and support employee retention initiatives.

Skills

HR Experience

Biotech Experience

HRIS

MS Office

Onsite Availability

Tools

HRIS systems

MS Office Suite

Job description

• Maintain and update employee records, ensuring the accuracy and confidentiality of all data.
• New hire onboarding and orientation, including coordination of paperwork, scheduling, and delivery of orientation content.
• Maintain accurate and timely employee data by processing and documenting personnel actions such as new hires, promotions, transfers, job changes, and terminations.
• Administer employee benefits programs, ensuring accurate and timely enrollment, updates, and communication.
• Ensure compliance with federal, state, and local employment laws and regulations, staying current with updates and changes.
• Serve as the primary day-to-day point of contact for employees regarding HR-related questions.
• Apply working knowledge of employment laws and regulations, including FMLA, ADA, leaves of absence, and NLRA; escalat e and partner with Legal or HR leadership as needed.
• Ensure data integrity across HR systems to support payroll, benefits administration, compliance, and reporting requirements.
• Support audits and ensure compliance with internal policies and external regulatory requirements.
• Some recruitment support, including job postings, candidate screening, and interviewing on an as-needed basis.
• Conduct regular audits of HR processes and systems to identify areas for improvement and optimization.
• Support performance management processes, recognition programs, training initiatives, and company-wide HR events.
• Provide guidance and support on employee relations issues, including conflict resolution, disciplinary actions, and performance management.
• Handle confidential and sensitive employee information with professionalism, discretion, and strict adherence to company privacy and confidentiality standards.
• Work closely with managers and employees to strengthen working relationships, enhance engagement, and support employee retention initiatives.

Requirements and Qualifications

• 3-5 years of progressive HR experience, preferably in Biotech.
• Must be willing to be onsite 5 days a week.
• In-depth knowledge of HR best practices, employment laws, and regulations.
• Strong organizational skills with attention to detail and accuracy.
• Working knowledge of benefits administration.
• Excellent verbal and written communication skills with strong organizational, documentation, and follow-up abilities.
• High level of discretion and professionalism when handling confidential and sensitive employee matters.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel) and HRIS platforms.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Self-motivated, proactive, and collaborative team player.

Desired Skills and Experience

Human Resources, HR Coordination, Employee Records Management, New Hire Onboarding, Employee Orientation, Personnel Actions, Benefits Administration, Employment Law Compliance, FMLA, ADA, Leaves of Absence, NLRA, HRIS, HR Data Integrity, Payroll Support, Compliance Reporting, HR Audits, Recruitment Support, Job Postings, Candidate Screening, Interviewing, Performance Management, Employee Recognition Programs, Training Coordination, HR Event Coordination, Employee Relations, Conflict Resolution, Disciplinary Actions, Employee Engagement, Employee Retention, Confidentiality, HR Best Practices, Microsoft Outlook, Microsoft Word, Microsoft Excel, Documentation, Regulatory Compliance, Process Improvement, Organizational Skills, Attention to Detail, Verbal Communication, Written Communication, Multitasking, Deadline Management, Adaptability, Collaboration, Biotechnology Industry Experience

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at www.baysidesolutions.com.