Senior HR Onboarding Manager

Kellermeyer Bergensons Services; United States; Remote; USD 100,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with match

Paid Time Off & Holidays

Life Insurance

Disability Insurance

Pet Insurance

PerkSpot Discounts

Job summary

Kellermeyer Bergensons Services (KBS) is seeking an HR Compliance Specialist leader to oversee onboarding and compliance programs, drive audit readiness, and partner with cross-functional teams across North America. This role emphasizes process improvement, data-driven insights, and compliant hiring practices.

The position is full-time and remote, offering $100,000–$130,000 per year with benefits including medical, dental, vision, and 401(k).

Qualifications

• 7+ years of progressive experience in HR or talent acquisition, including 3+ years in HR compliance or onboarding.
• 5+ years in a leadership role with direct team management.
• Experience implementing onboarding strategies and legal compliance programs in a corporate or multi-location setting.
• In-depth knowledge of federal, state, and local employment laws and compliance (e.g., I-9, E-Verify).
• Familiarity with HR operations and employee lifecycle management.
• Exceptional leadership, coaching, and team development.
• Strong project management, time management, and organization skills.
• Excellent written and verbal communication.
• Technologically savvy; proficient in Microsoft Office Suite.
• Analytical and data-driven; able to synthesize metrics into actionable improvements.

Responsibilities

• Lead, develop, and coach the HR Compliance Specialist team, including hiring, training, and performance management.
• Oversee onboarding documentation and employment verification processes to ensure accuracy and legal compliance (I‑9, E‑Verify, W‑4, background checks, drug testing, etc.).
• Serve as the primary escalation point for complex onboarding, documentation, and audit inquiries.
• Ensure compliance with employment regulations, internal policies, and customer or regulatory requirements.
• Maintain audit readiness and lead preparation for internal, customer, and governmental audits.
• Participate in the HR Compliance Committee and contribute to compliance strategy and risk mitigation.
• Evaluate and enhance onboarding processes using data and best practices to ensure consistency, efficiency, and engagement.
• Define and track KPIs related to onboarding quality, compliance accuracy, and retention.
• Deliver regular reporting and insights to senior leadership on trends, risks, and improvement opportunities.
• Lead special projects and company-wide initiatives to enhance onboarding and compliance.

Skills

HR leadership

Compliance

Onboarding

I-9/E-Verify

Audit readiness

Data analytics

Project management

Communication

Microsoft Office

Education

BS/BA in HR/Business

HR certifications (PHR/SHRM-CP/SPHR/SHRM-SCP)

Tools

Microsoft Office Suite

Job description

Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.

Position Summary

Leads and directs the HR Compliance Specialist (HRCS) team, ensuring adherence to employment regulations and documentation requirements including Form I-9, E-Verify, background checks, and drug screenings. Serves as a subject matter expert in HR compliance, overseeing onboarding file reviews, employment verification, and related practices. This role drives operational excellence, legal compliance, and a positive onboarding experience by streamlining processes, tracking key metrics, and fostering strong cross-functional collaboration. Plays a strategic role in identifying and implementing process improvements to enhance efficiency, consistency, and compliance across the onboarding function. This leader is customer-focused with the ability to quickly pivot and adapt to changing priorities.

Salary Range: $100-130K

Location - This role is 100% Remote

Duties and Responsibilities

• Team Leadership
  Lead, develop, and coach the HR Compliance Specialist team, including hiring, training, and performance management.
• Onboarding & Compliance Oversight
  Oversee onboarding documentation and employment verification processes to ensure accuracy and legal compliance (I‑9, E‑Verify, W‑4, background checks, drug testing, etc.).
  Serve as the primary escalation point for complex onboarding, documentation, and audit inquiries.
  Ensure compliance with employment regulations, internal policies, and customer or regulatory requirements.
• Audit & Governance
  Maintain audit readiness and lead preparation for internal, customer, and governmental audits.
  Participate in the HR Compliance Committee and contribute to compliance strategy and risk mitigation.
• Process Improvement & Experience Design
  Evaluate and enhance onboarding processes using data and best practices to ensure consistency, efficiency, and engagement.
  Identify workflow gaps and lead scalable solutions that improve onboarding and compliance operations.
• Metrics & Reporting
  Define and track KPIs related to onboarding quality, compliance accuracy, and retention.
  Deliver regular reporting and insights to senior leadership on trends, risks, and improvement opportunities.
• Special Projects
  Lead special projects and company-wide initiatives to enhance onboarding and compliance.

Job Experience Requirements

• 7+ years of progressive experience in HR or talent acquisition, including 3+ years in HR compliance or onboarding
• 5+ years in a leadership role with direct team management
• Experience implementing onboarding strategies and legal compliance programs in a corporate or multi-location setting
• In-depth knowledge of federal, state, and local employment laws and compliance (e.g., I-9, E-Verify)
• Familiarity with HR operations and employee lifecycle management
• Exceptional leadership, coaching, and team development
• Strong project management, time management, and organization skills
• Excellent written and verbal communication
• Technologically savvy; proficient in Microsoft Office Suite
• Analytical and data-driven; able to synthesize metrics into actionable improvements

Educational Qualifications

• BS/BA in Human Resources, Business Administration, or related field
• Preferred but not required. HR certifications (PHR, SHRM-CP, SPHR, or SHRM-SCP)

Full-time Benefits

As a full-time KBS employee (30+ hours per week) you may qualify for benefits including medical, dental, vision, prescription drugs, and more!

• Paid Time Off
• Paid Holidays
• Sick Time
• Life Insurance
• Short Term Disability – Employer paid
• Long Term Disability
• Supplemental Health Insurance (E.G., Accident)
• 401k plan with a match or Non-qualified Deferred Compensation Plan
• Pet Insurance
• PerkSpot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics

KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.