Senior Grants Specialist

Florida State University; Tallahassee (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Florida State University is seeking a Senior Grants Specialist in Tallahassee, FL within ICON-Health’s Office of Research. The role focuses on comprehensive pre- and post-award administration of sponsored projects, ensuring compliance with university and agency guidelines, and advising faculty on allowable expenditures.

The position requires a Bachelor's degree with three years of experience or seven years of combined education/experience, plus completion of the eSPEAR Certification within six

Qualifications

• Bachelor's degree and three years experience or a combination of post high school education and experience equal to seven years.
• Successful completion of the eSPEAR Certification series within the first six months from start date.

Responsibilities

• Administer pre- and post-award sponsored projects with strict compliance.
• Assist PIs with budget development, forecasting, amendments, and grant closeout.
• Serve as a liaison among faculty, SRA, university offices, and the Office of Research through the grant lifecycle.
• Review, audit, and report on budget transactions and amendments; advise on fund utilization.
• Train staff and develop policies related to grants activities.
• Identify funding opportunities and interpret complex grant guidelines for grantees.

Skills

Grants administration

Budget management

Education

Bachelor's degree

Job description

Job Title: Senior Grants Specialist

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63635

Department: ICON-Health within the Office of Research seeks to fill the Senior Grants Specialist position.

Responsibilities

This position is responsible for the comprehensive pre- and post-award administration of sponsored projects, ensuring absolute accuracy and compliance with university (FSU), division, center, and agency policies and regulations. This includes developing, reviewing, and analyzing sponsored project documents for accuracy and compliance. Assist Principal Investigators (PIs) with long‑term planning, budget development, analysis, forecasting, amendments, and grant closeout. Serve as the local subject matter expert on federal, institutional, and funding agency policies; interpret guidelines for grantees and advise faculty on allowable expenditures (materials, supplies, services). Prepare, review, and audit budget reports and amendments in a timely manner, monitoring all project activities to ensure fiscal compliance. Act as the primary liaison between faculty, Sponsored Research Administration (SRA), University central offices, the Office of Research, and the College of Medicine throughout the grant lifecycle from submission to closeout.

This position reviews and analyzes fiscal transactions and reconciliation reports on a monthly basis, provides monthly budget summary to PIs. Makes corrections as needed. Audits and ensures completion of all post award transactional grant activities including appointments, purchases, travel corrections such as DOLs, eRDFs, etc. Advises PIs on fund utilization in order to maximize budget allocations.

This position approves travel and procurement actions to ensure alignment with PIs request, overall fund management strategy, and compliance with Federal, State, University and Agency regulations, laws, policies and guidelines. Trains new staff and recommends policies, procedures, and guidelines related to grants activities.

This position organizes and communicates personnel appointments and verifies effort certification is accurately reflected for PIs and personnel employed on assigned projects. Coordinates mass appointment data each semester for sponsored project funded graduate students and faculty. Approves personnel appointments to ensure alignment with fund management. Identifies funding opportunities, conducts research, and interprets advanced technical information for grantees. Additional duties as assigned as it relates to the grant management, business operations and overall success of ICON-Health.

Qualifications

Bachelor's degree and three years experience or a combination of post high school education and experience equal to seven years. This position requires successful completion of the eSPEAR Certification series within the first six months from start date.

Preferred Qualifications

Experience in pre – and post-award Research Administration

Contact Info

Averi Allbritton at [e-mail]

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculatar to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculatar to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.