Senior Grants & Research Administration (Hybrid/Remote)

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 Match on retirement savings

Job summary

Michigan Medicine seeks an experienced Research Administrator Senior to join the Department of Emergency Medicine’s research administration team. You will provide pre-award and post-award support for faculty, trainees, and staff across a complex portfolio of sponsored research, coordinating with ORSP, Sponsored Programs, sponsors, and partner institutions.

You will guide proposals, manage budgets, ensure compliance with Uniform Guidance and sponsor requirements, and provide financial forecasting

Qualifications

• Excellent organizational and problem-solving skills with a demonstrated ability to set priorities, manage multiple tasks and competing deadlines, and strong attention to detail are necessary.
• Outstanding written and verbal communication skills.
• Experience and proficiency with Microsoft Office suite and similar technology.
• Demonstrated commitment to exceptional customer service and collaborative work.
• Bachelor's degree in accounting, business administration, research administration, or a related field, or equivalent combination of education and experience
• Minimum five (5) years of progressively responsible grant and contract experience

Responsibilities

• Guide faculty, trainees, and their research teams through development, review, preparation, and submission of grant and contract proposals.
• Review submission guidelines and ensure compliance with Department, sponsor, Medical School, and University policies/deadlines (using eResearch Proposal Management, ASSIST, grants.gov and other sponsor platforms).
• Prepare administrative components of grant packages, including Proposal Approval Forms (PAFs) and unfunded agreements (UFAs).
• Coordinate with collaborating institutions and internal/external offices to support timely and accurate submissions. Interpret and communicate sponsor and institutional regulations and guidelines.
• Participate in review/editing/formatting of administrative shell documents.
• Manage standard reports and requests for financial information from the Research Manager, the sponsor, sponsored programs, financial operations, subcontract sites and subaccounts, along with processing any sponsor carryforward/no cost extension requests should funds remain.
• Provide high-level financial forecasting, management, and reconciliation for assigned grants and contracts, including general, and sponsored projects.
• Advises faculty on long-term financial viability of department/center given multiple grants and contracts from various sources with differing project end dates and locates and identifies sources of outside funding on own accord.
• Advise faculty on budget and project management, proactively flag budget deviations and suggest corrective actions at regular assigned intervals.
• Ensure compliance with sponsor, institutional, and federal regulations (Uniform Guidance, NIH, DOD, NSF, etc.).
• Track expenses, revenue, encumbrances, subawards, and hybrid POs.
• Develop and maintain subcontracts, review invoices, coordinate timely billing, and process journal entries as needed.
• Facilitate change requests, extensions, supplements, offsets, and close-out procedures.
• Collaborate in the management and progress reporting of large multi-project grants including effort, budgeting, compliance, and submission.
• Serve as backup for research administration team members to ensure continuity.
• Liaise with faculty, administrative staff, department leaders, and central offices to manage award lifecycles and support faculty research objectives.
• Manage, compile, and file backup documentation as required.
• Other duties may be assigned in support of the department's mission and operational needs.

Skills

Organizational skills

Communication skills

Microsoft Office

Customer service

Team collaboration

Attention to detail

Education

Bachelor's degree in accounting, business administration, research administration, or related field

Advanced degree preferred

Tools

eResearch Proposal Management

ASSIST

grants.gov

Job description

Michigan Medicine seeks an experienced Research Administrator Senior to join the Department of Emergency Medicine’s research administration team. You will provide pre-award and post-award support for faculty, trainees, and staff across a complex portfolio of sponsored research, coordinating with ORSP, Sponsored Programs, sponsors, and partner institutions.

You will guide proposals, manage budgets, ensure compliance with Uniform Guidance and sponsor requirements, and provide financial forecasting