Senior Grants & Funds Coordinator — Hybrid Seattle Role

Seattle Department of Transportation; Seattle (WA); Hybrid; USD 72,000 - 84,000; Full time

Job summary

Seattle Department of Transportation (SDOT) is seeking two Senior Grant Funds Coordinators to lead complex Federal and State grants administration. You’ll manage grant reports, monitor budgets, and coordinate with WSDOT, FHWA, and other partners to keep major projects funded and on track.

The role emphasizes accuracy, process improvement, and cross‑department collaboration in a hybrid Seattle work environment. A Bachelor’s degree and 3 years of relevant experience are required.

Qualifications

• Bachelor's degree in business, public administration, finance, economics, or related field.
• Three years of professional experience in financial analysis, project management, grant administration, inter-agency agreements, or contract administration.
• Equivalent combination of education and experience accepted.

Responsibilities

• Prepare scheduled grant reports for state and federal agencies (quarterly, semi-annual, or annual).
• Serve as SDOT’s primary contact for grantors and manage communications on expenditure updates, billing, scope, schedule or costs.
• Lead quarterly grant check-ins with WSDOT and provide updates on funded projects.
• Respond to information requests from state and federal partners about progress and grant timelines.
• Prepare materials for grant acceptance and related budget appropriations during cycles.
• Coordinate with City Budget Office and Citywide Accounting to resolve budget coding issues.
• Draft legislation, ordinances, and fiscal notes for grant acceptance or appropriation needs.
• Monitor grant budgets monthly and explain variances at internal reviews.
• Develop complete grant obligation packages to support agreement execution.
• Support diversity, equity, and social justice goals per the City’s Race and Social Justice Initiative.

Skills

Communication

Coordination

Analytical thinking

Customer service

Education

Bachelor's Degree in business or public administration, finance, economics, or related field

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Seattle Department of Transportation (SDOT) is seeking two Senior Grant Funds Coordinators to lead complex Federal and State grants administration. You’ll manage grant reports, monitor budgets, and coordinate with WSDOT, FHWA, and other partners to keep major projects funded and on track.

The role emphasizes accuracy, process improvement, and cross‑department collaboration in a hybrid Seattle work environment. A Bachelor’s degree and 3 years of relevant experience are required.