Senior Grants and Contracts Accountant

Medasf; San Francisco (CA); Hybrid; USD 120,000 - 125,000; Full time

Benefits offered by this job

Comprehensive medical, vision, anddENT

Generous paid time off

Employee Assistance Program

Other forms of voluntary benefits

Job summary

MEDA in San Francisco seeks a Senior Grants and Contracts Accountant to own the financial management of the grant portfolio, including general ledger, cost allocation, and funder reporting. Hybrid role requiring in-office presence four days a week and collaboration with program and finance teams.

Responsibilities include timely invoicing, drawdowns, budget monitoring, and ensuring compliance with GAAP and Uniform Guidance.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• At least 5 years of progressive nonprofit accounting experience with general ledger responsibility.
• 5+ years of grants & contracts management and accounting, including funder billing and drawdowns.
• Working knowledge of GAAP, Uniform Guidance, and city fiscal compliance requirements.

Responsibilities

• General Ledger: Prepare and review grant-related journal entries, reclasses, accruals, and reconciliations.
• Cost Allocation: Run monthly shared cost process and payroll allocations across funding sources.

Skills

Nonprofit accounting

Grants & contracts management

GAAP knowledge

Advanced Excel

Education

Bachelor's degree in accounting, finance, or related field

Tools

MIP

Sage Intacct

Salesforce

Job description

Description

Title: Senior Grants and Contracts Accountant
Reports to: Associate Director of Grants and Contracts Accounting

Pay Range: $120,000 - $125,000 per year
Location: San Francisco, CA.

This is a hybrid position, and candidates must be able to work at least four days per week in our San Francisco office.

JOIN OUR MEDA TEAM

Mission Economic Development Agency (MEDA) is a non‑profit organization dedicated to promoting economic development and job creation in San Francisco's Mission District. Founded in 1973, MEDA has a long history of serving the community by providing access to capital, technical assistance, and training programs for entrepreneurs and small businesses. We also partner with individuals and families to build lasting prosperity through housing stabilization, small business support, workforce development, financial coaching, and education support. Rooted in San Francisco’s Mission District, we’ve seen how economic opportunity transforms lives—and we’re expanding that impact to communities nationwide.

YOUR CAREER OPPORTUNITY

The Senior Grants and Contracts Accountant owns the financial side of the organization’s grant portfolio: general ledger accuracy, shared cost allocation, funder billing, drawdowns, and compliance, including but not limited to post‑award grant accounting, budget modification, as well as ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of financial and other related reports, and grant regulations.

DUTIES & RESPONSIBILITIES

General Ledger: Prepare and review grant-related journal entries, reclasses, accruals, TRNA releases, deferred revenue recognition & grant AR reconciliation.

Cost Allocation: Run monthly shared cost process and payroll allocations across funding sources and keep the methodology accurate and auditable.

Billing and drawdowns: Prepare and submit timely invoices, drawdowns, and financial reports to federal, state, local, and private funders in accordance with grant terms and conditions to guarantee compliance with funder requirements.

Budget monitoring: Oversee and monitor grant portfolio project expenditures and track grant budget vs actuals with department heads. Manage budget modifications, amendments, payment adjustments, and closeouts as needed.

Compliance & Audit: Ensure compliance with relevant federal state, and other regulations (i.e. 2 CFR Part 200) as well as Generally Accepted Accounting Principles (GAAP). Be the audit point of contact for compliance, fiscal and single audit requests, TRNA and Deferred Revenue grant schedules, and open items lists.

Maintain organized records and documentation to facilitate audit readiness.

Other duties as assigned.

YOUR KEYS TO SUCCESS

To perform successfully in this role, you will need to leverage these key qualifications:

Bachelor’s degree in accounting, finance, or related field.

At least 5 years of progressive nonprofit accounting experience and hands‑on general ledger responsibility.

5+ years of experience in grants & contracts management and accounting, including funder billing and drawdowns.

Ability to manage a grant portfolio and oversee and monitor monthly project expenditures to ensure alignment with approved budgets and compliance with relevant federal, state, and other regulations.

Demonstrated experience with cost allocation across multiple funding sources.

Working knowledge of GAAP, Uniform Guidance, and city fiscal compliance requirements.

Prepare and review revenue journal entries including reclassification of costs & monthly accruals, TRNA Releases, Recognition of Deferred Revenue and other adjustments.

Knowledge of budget development and expense allocation to support proposals and grants.

Strong team collaborator is nimble & flexible, highly resourceful, able to wear many hats.

Demonstrated ability to prioritize multiple projects and meet tight deadlines appropriately.

Can resolve complex issues quickly and collaboratively with programs, finance, and operations.

Analytical sharpness to spot anomalies in the GL and trace them to root cause.

Software

Advanced Excel skills (lookups, pivot tables & formulas) and experience in fund accounting software, preferably MIP, Sage Intacct or similar, Salesforce and other relevant technologies used in a nonprofit organization.

YOUR MEDA EXPERIENCE

Do meaningful work in an innovative workplace while being challenged for your professional growth.

Joining MEDA means having meaningful experiences that develop achievers – from across the Mission neighborhood and from within our organization. We find meaning and fulfillment in our work as we see our community thrive and are driven to achieve better outcomes by challenging ourselves to innovate in our ways of working.

We offer a market‑leading benefits program that reflects MEDA's values and mission. We invest in people's lives and support our own people's health and financial well‑being.

Benefits

• Comprehensive medical, vision, and dental insurance for employees and their dependents
• Generous paid time off - with a minimum of 20 days for new employees
• Employee Assistance Program that offers free financial or legal counseling to employees or their families
• Other forms of voluntary benefits

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.