Senior Grants Administrator

Plymouth Housing Group; Seattle (WA); Hybrid; USD 118,000 - 133,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

403(b) plan

ORCA pass subsidy

Job summary

Plymouth Housing Group in Seattle, WA seeks a Senior Grants Administrator to lead grants management, ensuring funds support buildings, programs, and residents. You will report to the CFO, supervise the grants team, and liaise with external funders and sponsors to ensure compliance and impact.

The role emphasizes financial rigor, organizational integrity, and mission-driven work in a nonprofit housing context with hybrid work arrangement.

Qualifications

• GAAP knowledge and internal controls.
• Experience with budgeting, cash forecasting, and financial projections.
• Proven ability to manage grant accounting and reporting.
• Experience with publicly funded nonprofit grant sources (city, county, and federal).
• Strong leadership and communication skills.

Responsibilities

• Lead the grants administration function and align awards with building and program needs.
• Prepare financial projections for multiple business scenarios supporting the agency's plans.
• Coordinate pre-award, post-award, and closeout activities for all grant contracts.
• Monitor grant reporting, billing, and compliance and coordinate renewals with operations teams.
• Identify and pursue grant opportunities supporting real estate, operations, services, and admin needs.
• Provide bi-monthly grant activity reports to executive leadership.
• Develop and monitor an annual work plan to achieve strategic goals.
• Hire, train, mentor, and retain skilled finance staff; foster a collaborative, high-performance environment.
• Evaluate internal controls and ensure compliance across grants.

Skills

GAAP

Budgeting

Forecasting

Financial analysis

Grant accounting

Internal controls

Leadership

Communication

Excel

Independence

Education

Bachelor's degree in Accounting or Finance

Tools

Microsoft Excel

Outlook

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Grants Administrator

Simons Administration Office, Seattle, WA, US

Salary Range: $117,978.00 To $132,891.00 Annually

SALARY

$117,978 - $132,891

New hires may earn a salary ranging from the minimum to the midpoint of the pay scale, with education and experience taken into consideration.

BENEFITS

We offer a comprehensive benefits package for Full-Time employees, including Medical, Dental, Vision, PTO, and 403(b) options. Additionally, employees have access to supplementary benefits such as the Employee Assistance Program, a subsidized ORCA pass, and more. This is a full-time position with benefits.

LOCATION

Seattle, WA (Hybrid)

JOIN OUR MISSION TO END HOMELESSNESS

Plymouth Housing is a nonprofit organization that develops and operates permanent supportive housing for single adults who have experienced chronic homelessness. With apartment buildings throughout King County, we believe everyone deserves a safe home and the opportunity to thrive. That’s why we provide long-term housing paired with on‑site services that promote stability, health, and community. Our culture is rooted in dignity, respect, and shared responsibility: We practice hospitality, communicate with care, and collaborate across differences. We value lived experience, cultural responsiveness, and approaches grounded in harm reduction, trauma-informed practice, and resident choice. We look for people who are committed to safety, learning, and continuous improvement— and who bring steady, values‑aligned service in moments that are complex or high‑stress.

ABOUT THIS ROLE

At Plymouth Housing, every dollar supports our mission of helping people move from homelessness into permanent supportive housing. As the Senior Grants Administrator, you’ll lead the organization’s grants management, making sure our buildings, programs, and residents have the resources they need. You’ll report to the CFO, supervise the Grants team, and serve as the main contact for our external operational grant funders and sponsors. We’re looking for a leader who builds trust, treats every resident and colleague with respect, and brings both financial rigor and a genuine commitment to our mission. If you want your expertise to make a lasting difference in your community, we’d love to hear from you.

PRIMARY RESPONSIBILITIES

• Lead the grant administration function, working with Building Operations, Permanent Supportive Housing (PSH), and Behavioral Health (BH) teams to align grant awards with building and program needs.
• Prepare financial projections for a range of business scenarios that support the agency’s business plans.
• Lead the grant administration function, working with Building Operations, Permanent Supportive Housing (PSH), and Behavioral Health (BH) teams to align grant awards with building and program needs.
• Coordinate pre-award, post-award, and closeout activities for all grant contracts.
• Monitor grant reporting, billing, and compliance, and coordinate grant submissions and renewals with Building Operations, PSH, and BH teams.
• Identify and pursue grant opportunities that support real estate development, building operations, supportive services, and general administrative needs.
• Provide a bi-monthly report on grant activity to the executive leadership team, highlighting initiatives that aren’t on track to meet contract targets or budget.
• Report grant utilization to the Housing Operations (HOps) and Quality, Innovation and Health (QIH) teams to support management oversight.
• Develop and monitor an annual work plan to achieve strategic goals.
• Hire, train, mentor, and retain skilled finance staff, fostering a collaborative, high-performance work environment.
• Evaluate internal controls and make sure they’re being followed.
• Administer budgeting, financial reporting, and grant spend tracking systems, and evaluate how well the software is meeting the organization’s needs.
• Coordinate grant compliance for spending, invoicing, and reporting.

KNOWLEDGE, SKILLS, AND ATTRIBUTES WE NEED FROM YOU

• Builds trust and works respectfully with people from many backgrounds and lived experiences, contributing to safe, welcoming housing communities where residents experience dignity, choice, and belonging.
• Uses self‑awareness and humility to communicate effectively across differences, adapt approach, and treat people with fairness and respect.
• A commitment to financial integrity and a thorough understanding of Generally Accepted Accounting Principles (GAAP), internal controls, grant accounting, and accounting for intercompany transactions.
• Direct experience with budgeting, cash forecasting, and financial projections and analysis.
• Proven ability to solve complex problems, develop proposals, and successfully implement new systems and processes.
• Exceptional interpersonal and communication skills, and a desire to work in an environment that values teamwork, conflict resolution, and respect for others.
• A history of integrity, professionalism, ingenuity, and sound independent judgment.
• Flexibility in a rapidly changing environment, including the ability to make decisions, admit mistakes, and change course as needed.
• Ability to work independently, manage deadlines and competing priorities, and maintain high standards for accuracy, productivity, and confidentiality.
• Proficiency with a variety of software systems, including Microsoft Excel, Outlook, and Word.
• Enjoys leading and mentoring a team, shows grace under pressure, and has a sense of humor.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5 years of management experience with progressively greater fiscal, administrative, and leadership responsibilities.
• 3–5 years of experience with publicly funded nonprofit grant sources (city, county, and federal).

Join us and be a catalyst for positive change!

Plymouth Housing is an equal opportunity employer. We recruit, hire, train, and promote employees based on merit and business needs, and without regard to race, color, creed, religion, national origin, ancestry, citizenship or immigration status, sex (including pregnancy, gender identity, and sexual orientation), age, marital status, physical, sensory, or mental disability, honorably discharged veteran or military status, or any other status protected by applicable federal, state, or local law.