Senior Grant Administrator, Mass General Brigham AI Center

Partner's Healthcare; Boston (MA); Hybrid; USD 86,000 - 116,000; Full time

Job summary

Mass General Brigham AI Center seeks a Senior Grants Administrator to lead the full financial lifecycle of the center's sponsored research, spanning pre-award and post-award activities. You will manage operating budgets, multi-year forecasting, and financial reporting, while ensuring compliance and accurate cost allocations across programs.

This leadership role requires a blend of grant administration and financial management, with autonomy to navigate federal and industry contracts, and to

Qualifications

• Experience in pre-award and post-award grant administration.
• Strong budgeting, forecasting, and financial-reporting skills.
• Knowledge of sponsor regulations (2 CFR 200) and internal policies.
• Ability to liaise with faculty, PIs, and leadership.

Responsibilities

• Oversee full financial lifecycle of the AI Center's sponsored research.
• Manage budgets, multi-year forecasts, and financial reporting.
• Serve as senior grants authority and liaison to Research Management, Finance, and Innovation.
• Ensure Institutional Signing Authority requirements are met.

Skills

Grant administration

Budgeting

Forecasting

Financial reporting

Regulatory compliance

Stakeholder communication

Independence

Education

Bachelor's degree

MBA/ MPH or CRA/ CPA preferred

Job description

Job Summary

MassGeneralBrigham AI is the bridge between academic research and product development— a center composed of clinicians, data scientists, product managers, technical project managers, and software engineers that translates research and innovation into clinical practice. The center houses end-to-end product development infrastructure, including world-class compute capabilities, and its portfolio spans AI/ML-enabled solutions across diagnostics, hospital operations, and specialty services. Mass General Brigham is one of the nation's leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School. This center sits at an unusual intersection. It carries the sponsored-research obligations of an academic institution—federal grants, foundation awards, and subawards across MGH, BWH, and external collaborators—alongside the commercial-facing dynamics of a product organization, including industry co-development agreements, licensing relationships through MGB Innovation, milestone-based contracts, and AI/ML compute cost structures. The finance and grants function for this center therefore requires someone who can operate fluently in both worlds.

Senior Grants Administrator Role

The Senior Grants Administrator is a combined leadership role responsible for the full financial lifecycle of the AI Center—operating budget management, multi-year forecasting, and financial reporting—together with end-to-end administration of the center's sponsored research portfolio across both pre-award and post-award phases. This individual serves as the senior financial and grants authority within the center, the primary liaison to MGB central Research Management, Finance, and Innovation, and a trusted advisor to the center's leadership, principal investigators, and program managers. The role blends two distinct skill sets that are typically split across separate positions at peer institutions. Combining them is deliberate: a center of this scale and complexity benefits from a single accountable owner who understands how a grant budget, a department operating budget, an industry contract, and a compute-cost line all interact. The position is intended to function with significant autonomy and is expected to achieve and maintain Institutional Signing Authority.

Qualifications

• Bachelor's degree


• At least 5-7 years of progressively responsible experience spanning both research grants administration and financial management, in an academic medical center, university, research institute, or comparable environment.

Preferred

• Prior experience working within the Mass General Brigham system is highly desirable.


• Master's degree (MBA, MPH, or related) and/or professional certification such as CRA (Certified Research Administrator) or CPA.


• Eligibility for, or prior attainment of, Institutional Signing Authority.


• Experience administering industry-sponsored research agreements, subawards, and milestone-based contracts.


• Familiarity with MGB systems (Insight, Workday/PeopleSoft financials) or equivalent enterprise research and financial platforms.


• Exposure to AI/ML, technology, or data-science cost structures (compute, cloud, data licensing).


• Experience supporting technology transfer, commercialization, or innovation-adjacent research environments.

Knowledge, Skills, and Abilities

• Demonstrated mastery of both pre-award and post-award grant administration, including budget development, sponsor compliance, and financial reporting.


• Working knowledge of federal and non-federal sponsor regulations, including Uniform Guidance (2 CFR 200), and federal sponsor systems.


• Strong operating-budget, forecasting, and financial-modeling experience; advanced proficiency in Excel and comfort with large, complex financial datasets.


• Proven ability to work independently, exercise sound judgment, resolve problems, and produce consistent, high-quality work with minimal supervision.


• Excellent written and verbal communication and the interpersonal skills to advise faculty, PIs, and senior leadership.

Additional Job Details

Working Conditions: This is a full-time role with a Monday through Friday schedule. This role is a hybrid role with up to 2 remote days per week; the on-site work will be performed at 60 Fernwood Road in Boston. Remote workspace requirements, including privacy and security standards, may be verified in accordance with organizational policy. Remote Type Hybrid. Work Location 60 Fenwood Road. Scheduled Weekly Hours 40. Employee Type Regular. Work Shift Day (United States of America).

Pay Range $85,800 - $115,720.80/Annual. Grade 7.

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.