Grants Administrator I

Partner's Healthcare; Boston (MA); Hybrid; USD 34,000 - 93,000; Full time

Benefits offered by this job

Hybrid work model

Competitive benefits

Job summary

Mass General Brigham is seeking a Grant Administrator to support the Center's sponsored research portfolio through the award life cycle. You will build budgets, provide guidance, and coordinate with Principal Investigators and administrators to navigate proposals and submissions.

Hybrid work arrangement with on-site at 100 Cambridge Street, day shift. Strong collaboration and problem-solving skills are essential to ensure compliant, timely awards and effective procurement.

Qualifications

• Associate degree or higher in finance or related field.
• 1–2 years in research administration or grant management preferred.
• Strong numerical and analytical skills with attention to detail.

Responsibilities

• Prepare grant proposals, awards and related financial transactions.
• Assist with budgets, justifications and financial reporting.
• Verify sponsor requirements and ensure compliance.
• Manage accounts payable/receivable and purchase orders.

Skills

Budget forecasting

Grant administration

Accounts payable/receivable

Budget monitoring

Communication skills

Education

Associate's Degree Financial Management

Associate's Degree Related Field

Bachelor's Degree Financial Management

Tools

Spreadsheets

Databases

Job description

Site: The General Hospital CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries.

Job Summary

Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Does this position require Patient Care?No

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Qualifications

• Education: Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred
• Experience: Research administration experience 1-2 years required

Can this role accept experience in lieu of a degree?No

Knowledge, Skills and Abilities

• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Additional Job Details

The Massachusetts General Hospital's Medical Practice Evaluation Center (MPEC) is seeking a full-time Grant Administrator to provide oversight and management to the Center's sponsored research portfolio throughout the award life cycle. The Grant Administrator will serve as an integral partner in all grant applications, building budgets, providing guidance, resolving issues, and helping navigate the research proposal and submission process. The Grant Administrator will serve as the primary liaison between the Principal Investigators, MGB Research Management, and the research administrators based at affiliate and subaward sites. Under the guidance of the MPEC Administrative Finance Manager, the Grant Administrator will comply with sponsor policies and procedures, provide counsel to MPEC investigators regarding all aspects of research administration, and will ensure the successful execution of sponsored awards. The Grant Administrator will assist with study procurement and follow all applicable procurement regulations, troubleshoot issues, resolve roadblocks to advance research efforts, and serve as an effective representative of the Center. Additionally, the Grant Administrator will ensure the responsible and compliant use of sponsored award and sundry funds by conducting budget forecasting, monitoring fund statements, resolving accounting issues, and overseeing personnel allocations. For further information about our group, kindly copy and paste the following web address into your browser: https://mpec.massgeneral.org

Remote Type

Hybrid

Work Location

100 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

Pay Range $34.00 - $92,570.40/AnnualGrade 6At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization.

Benefits

The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1970, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.