Senior Grant Administration Specialist

Mass General Brigham (Enterprise Services); Somerville (MA); Remote; USD 86,000 - 116,000; Full time

Job summary

Mass General Brigham is seeking a Research Management professional to support Pre-/Post-Award activities, contracting, and financial operations. The role involves training new hires, coordinating with Principal Investigators, and delivering process improvements in client research programs.

The position is remote and full-time with standard ET business hours; 40-hour weeks from a US state with HIPAA-compliant workspace.

Qualifications

• Bachelor's Degree in Finance required; Master's preferred.
• 3–5 years of grant administration experience required.
• Proficient with spreadsheets, databases and Microsoft Office.

Responsibilities

• Assist Research Management with Pre-Award, Post-Award, Contracting, and Financial activities.
• Independently handle client assignments with minimal supervision.
• Participate in Research Management Training program and train clients/new staff.
• Analyze client research operations and implement process improvements with the client.
• Provide overall project management for specific research initiatives.
• Conduct financial analysis of research funds to identify overspending and ensure compliance.

Skills

Spreadsheets

Databases

Accounting

Verbal and written communication

Microsoft Office (Excel, Teams, Word)

Organization

Independent work

Problem solving

Education

Bachelor's Degree in Finance

Master's Degree preferred

Tools

Microsoft Excel

Microsoft Teams

Microsoft Word

Databases

Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Supports Research Management with contracting and financial activities. Serves as a point of contact between Principal Investigators, Department Admins, and Research teams. Provides training to new hires and clients.

Essential Functions

• Assist Research Management teams and MGB entities with Pre-Award, Post-Award, Contracting, and Financial activities.
• Independently take on client assignments with minimal supervision from the Team Lead.
• Participate in the Research Management Training program, acting as a trainer for clients and new team members.
• Conduct analysis of a client's research operations, identifying areas for process improvement within a client's research operations, and work together with the client to implement changes.
• Provide overall project management for specific research initiatives.
• Conduct financial analysis of research funds to identify overspending, accelerated spending, subcontractor invoicing, salary charges, and spending patterns to ensure compliance with Sponsor and internal policies.

Qualifications

Education

• Bachelor's Degree Finance required and Master's Degree preferred; experience can be considered in lieu of a degree

Experience

• At least 3-5 years of grant administration experience required

Knowledge, Skills, and Abilities

• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Must have strong working knowledge of Microsoft applications such as Excel, Teams, and Word.
• Good organization and coordination skills.
• Ability to work independently.
• Ability to make good judgements and resolve problems.

Additional Job Details (if applicable)

Working Conditions

• This is a remote role that can be done from most US states
• This is a full-time position with a Monday through Friday schedule during standard Eastern Time business hours
• Remote workdays require a stable, secure, quiet, and HIPAA-compliant workspace. This will be confirmed via Microsoft Teams video for all employees

Remote Type

Remote

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$85,800 - $115,720.80/Annual

Grade

7At Mass General Brigham

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership \"looks like\" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.