Senior Graduate Programs Coordinator

Northwestern University; Evanston (IL); Vor Ort; USD 57.000 - 70.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid vacation

Tuition benefits

Retirement savings

Zusammenfassung

Northwestern University is seeking a program coordinator in the McCormick School of Engineering’s CEE department in Evanston. You will co-coordinate graduate program administration and support the department’s financial administration, HR processes, and event planning.

The role requires managing daily operations, developing performance metrics, and coordinating with central offices. Experience with budgeting, payroll for research, and grants is preferred.

Qualifikationen

• Minimum qualifications: Successful completion of a full 4-year course of study leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 2 years program/project administration or other relevant experience.

Aufgaben

• Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
• Develops, maintains & reports on quantitative and qualitative performance measures.
• Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
• Assists with accurate, efficient and compliant workflow of all transactional processes across areas/units.
• Creates & oversees finances, budget, associated analysis & reports.
• Creates/enhances internal daily, monthly & annual processes & training.
• Reviews exceptions forms and reimbursements that require special attention.
• Develops fees, charges, recharge rates, etc for services.
• Approves funds reallocation within budget as necessary & appropriate.
• Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
• Assists with programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Assists with planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Assists with event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
• Builds relationships with Principal Investigators (PIs) & NU research associated offices
• Transfers knowledge & advises on research policy & procedure.
• Supervises payroll administration for research appointments.
• Recommends organizational structures to align with strategic mission.
• Supervises implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.
• Assists with recruitment & selection process; Performance Excellence plan for each employee; & merit increase process.
• Applies HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.
• Regulatory Compliance
• Manages development & implementation of processes & procedures for all safety, security & compliance programs.
• Manages compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
• Develops the creation &/or implementation of associated training.
• Reviews plans, meets with leadership & key faculty & staff.
• Provides advice & counsel & recommends changes & improvements to functional operations to better meet organizational needs & objectives.
• Assists with recruitment, application evaluation, interview, selection and notification of students or participants.
• Implements admissions criteria in accordance with associated NU policy.
• Assists with student orientation, registration, student life, graduation, etc.
• Implements a department strategy for structure, process, & staff support of students.
• Assists with academic year course schedule; monitors course registration & enrollments.
• Performs other duties as assigned.

Jobbeschreibung

Northwestern University is seeking a program coordinator in the McCormick School of Engineering’s CEE department in Evanston. You will co-coordinate graduate program administration and support the department’s financial administration, HR processes, and event planning.

The role requires managing daily operations, developing performance metrics, and coordinating with central offices. Experience with budgeting, payroll for research, and grants is preferred.