Academic Programs & Finance Coordinator

Northwestern University; Chicago (IL); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Tuition benefits

Pre-tax & flex spending

Retirement savings

Wellness programs

Job summary

Kellogg School of Management at Northwestern University is seeking a Business Coordinator to provide high-level administrative and financial support to the Kellogg Academic Departments. You will coordinate seminars, faculty recruiting events, travel, and visitor logistics while monitoring budgets and PhD progress.

The role involves payroll, reimbursements, contract processing, and collaboration with multiple university offices to ensure smooth departmental operations and event execution.

Qualifications

• Bachelor's degree in business, accounting or related field.
• 1 year administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Responsibilities

• Payroll, purchasing, travel & entertainment (T&E) transactions; create new chart strings per NU protocol.
• Review and oversight of financial transactions; enter into journals or GL systems.
• Prepare reimbursements for faculty, students and visitors.
• Process grant-related expenditures and payroll adjustments; ensure policy compliance.
• Monitor encumbrances and deficit chart strings; balance and close accounts as needed.
• Supervise 1-2 student staff; provide work direction and training.

Skills

Coordination skills

Organizational skills

Attention to detail

Service orientation

Education

Bachelor's degree or higher in business, accounting or related

Job description

Kellogg School of Management at Northwestern University is seeking a Business Coordinator to provide high-level administrative and financial support to the Kellogg Academic Departments. You will coordinate seminars, faculty recruiting events, travel, and visitor logistics while monitoring budgets and PhD progress.

The role involves payroll, reimbursements, contract processing, and collaboration with multiple university offices to ensure smooth departmental operations and event execution.