Senior Global Human Resources Specialist - Poland

Openkrill; United States; Remote; USD 90,000 - 125,000; Full time

Job summary

Vensure Employer Solutions is seeking a Senior Global HR Specialist to support HR services for employees across Europe and international EOR arrangements. You will coordinate lifecycle activities, HR documentation, payroll inputs, immigration, and compliance, working with internal and external stakeholders to escalate complex issues to HR leadership.

You will partner with Payroll, Benefits, Recruiting, IT, Legal, and Compliance teams to ensure accurate data, timely processes, and policy

Qualifications

• Broad knowledge of HR operations across multiple countries.
• Experience coordinating payroll inputs and benefits processes.
• Strong employee relations and issue escalation capabilities.
• Familiarity with immigration/work authorization processes.
• Solid understanding of HR compliance and local employment laws.
• Ability to prepare and review HR reports and documentation.
• Awareness of data privacy and confidential information handling.

Responsibilities

• Coordinate day-to-day HR operations for European units and international EOR populations.
• Serve as operational contact for employees, managers, EOR providers, and vendors; respond to inquiries and escalations.
• Support onboarding, changes, leave, and offboarding with proper documentation and system updates.
• Prepare and maintain employment contracts, amendments, and related HR documentation.
• Coordinate EOR administration including onboarding, payroll inputs, and vendor coordination.
• Assist with employee relations by gathering facts and maintaining case documentation.
• Coordinate immigration and work-authorization activities; track documents and liaise with stakeholders.
• Support payroll and benefits by validating data and assisting enrollments.
• Maintain accurate records, case notes, and compliance documentation; audit changes before payroll processing.
• Monitor and resolve HR tickets and cases for supported units; meet service expectations.
• Research regulatory developments and summarize impacts for policy updates.
• Collaborate with Payroll, Benefits, Recruiting, IT, Legal, Compliance, and HR teams.
• Prepare recurring and ad hoc reports and compliance documentation for HR leadership.
• Support process-improvement initiatives by documenting workflows and testing improvements.
• Build relationships with external vendors and internal stakeholders to ensure consistent service delivery.
• Protect confidential employee and organizational information; travel up to 5% as needed.

Skills

HR operations

Payroll coordination

Employee relations

Immigration processes

HR compliance

HR reporting

Data privacy

Job description

About Us Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a \"One Employer Solution\" headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com.

Position Summary

The Senior Global HR Specialist supports the delivery of internal human resources services for employees throughout Europe and for international employees engaged through Employer of Record (EOR) arrangements and contingent worker vendor relationships. The position coordinates employee lifecycle activities, HR documentation, employee relations support, payroll and benefits administration, immigration processes, HR systems, and compliance activities in alignment with approved corporate standards and applicable local requirements. The role independently manages routine matters, partners with internal and external stakeholders, and escalates complex employee relations, disciplinary, policy, and compliance matters to HR leadership.

Essential Duties and Responsibilities

• Coordinate day-to-day HR operations for European business units and international EOR and contingent worker populations in line with approved processes and local requirements.
• Serve as an operational contact for employees, managers, EOR providers, contingent worker vendors, and internal partners; respond to routine inquiries and escalated complex or high-risk matters.
• Support onboarding, employee changes, leave coordination, and offboarding; ensure documentation, approvals, system updates, and notifications are completed accurately and on time.
• Prepare, review, route, and maintain employment contracts, amendments, employee letters, and related HR documentation using approved templates and guidance.
• Coordinate EOR employee administration including onboarding, benefits, payroll inputs, contractual documentation, and issue resolution with local providers.
• Support employee relations by gathering facts, maintaining case documentation, communicating approved guidance, and escalating complex disciplinary, compliance, or policy issues.
• Coordinate immigration and work-authorization activities; collect and track documents and liaise with employees, vendors, and internal stakeholders.
• Assist payroll and benefits administration by validating employee data, coordinating changes with paymasters and vendors, supporting enrollment, and resolving discrepancies.
• Maintain timely and accurate employee records, case notes, personnel files, and compliance documentation; audit system changes and profiles before payroll processing.
• Monitor and resolve Recruiting and HR tickets and cases for supported business units within service expectations.
• Research regulatory developments, local employment practices, labor market information, and HR requirements; summarize findings and support implementation of approved policy/process updates.
• Collaborate with Payroll, Benefits, Recruiting, IT, Legal, Compliance, HR Integration, and other teams to coordinate lifecycle activities and resolve operational issues.
• Prepare recurring and ad hoc reports, project updates, employee data summaries, and compliance documentation for HR leadership.
• Support HR service-delivery and process-improvement initiatives by documenting workflows, identifying recurring issues, participating in testing, and recommending improvements.
• Build and maintain productive relationships with external vendors and internal stakeholders to support consistent service delivery across countries and cultures.
• Protect confidential employee and organizational information and apply appropriate discretion in all HR activities.
• Travel: occasional domestic or international travel up to 5% for meetings, training, employee support, or other business needs.

Marginal Functions

• Participate in cross-functional projects that impact local and/or international HR processes or employee experience.
• Contribute to HR technology implementations or upgrades, including testing, feedback, and training support for global users.
• Represent HR in international meetings, sharing insights and updates on the global workforce and compliance matters.
• Assist with onboarding and mentoring new HR team members, especially those supporting international teams.