Senior General Affairs Specialist

WNC Corporation; El Paso (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

WNC Corporation is seeking a skilled General Affairs professional to lead plant site setup and readiness across offices and production spaces. You will coordinate furniture, signage, equipment, supplier services and on-site logistics, while tracking milestones and coordinating with IT, Facilities, EHS, Security and Finance.

The role requires 5+ years in general affairs or related operations, a Bachelor’s degree or equivalent experience, and strong English communication.

Qualifications

• Five or more years of experience in general affairs, site administration, workplace services, facilities coordination or related operations.
• Bachelor's degree in business administration, operations or related field preferred; equivalent relevant experience considered.
• Proficiency with Microsoft 365 and tracking tools (Excel, SharePoint, Lists or similar).
• Clear communication in English; Spanish proficiency and multinational/cross-cultural experience preferred.

Responsibilities

• Build and execute the general affairs launch checklist for offices, meeting spaces, employee areas, breakrooms and admin service points.
• Coordinate furniture, signage, equipment, office supplies, breakroom services, visitor arrangements and workplace moves against milestones.
• Track readiness, approvals, budgets, POs and vendor issues; report risks to HR Director and project team.
• Coordinate with Facilities, EHS, Security and IT on services requiring approvals.
• Source and compare proposals; monitor vendor service levels and issue resolution.
• Manage invoices, payments and budget savings with Finance and Procurement.
• Create procedures and service records for requests, escalations and asset accountability.
• Ensure adherence to WNC policies, confidentiality and records practices.

Skills

General affairs

Site administration

Facilities coordination

Vendor coordination

Budget tracking

Purchasing

English communication

Cross-cultural experience

Spanish language

Communication & collaboration

Education

Bachelor's degree in Business Administration / related field

Tools

Microsoft 365

Job description

We are a leading company in the wireless broadband communications industry looking for talented professionals with a winning attitude.

Job Description

Role and Responsibilities

Plant Site Setup and Readiness

• Build and execute the general affairs launch checklist for offices, meeting spaces, employee common areas, breakrooms, and administrative service points.
• Coordinate furniture, signage, basic equipment, office supplies, breakroom services, visitor arrangements and workplace moves against construction and occupancy milestones.
• Track readiness dependencies, purchase requests, vendor mobilization, open issues and agreed completion dates; report risks to the HR Director and MIA project team.
• Participate in site walkthroughs and turnover meetings; coordinate with Facilities, EHS, Security and IT on services that require their specialist approvals.

Workplace and Employee Services

• Coordinate daily office and workplace services, including cleaning, consumables, catering/cafeteria support, meeting logistics, parking and approved transport needs.
• Arrange desks, workstations, badges and on-site logistics for starters, transfers, visitors and leavers in partnership with HR Operations, Security and IT.
• Maintain an inventory and control process for general affairs assets, furniture, keys, supplies and vendor-owned equipment; coordinate lawful disposal or recycling.
• Support employee events, leadership visits, training-room readiness and site communications logistics with Communications and HR.
• Serve as a responsive point of contact for administrative service concerns and route Facilities, IT, Security or EHS incidents to the proper owner.

Vendor, Spend and Administrative Controls

• Source and compare proposals through Procurement, support contract scope and renewal reviews, and monitor agreed vendor service levels and issue resolution.
• Track approved general affairs budgets, purchase orders, invoices, payments and savings opportunities with Finance and Procurement.
• Create simple procedures and service records for requests, supplier escalations, asset accountability and business continuity.
• Ensure administrative processes follow WNC policies, confidentiality expectations, records practices, and applicable local requirements.

Cross-Border and Continuous Improvement

• Coordinate common administrative standards with the Mexico team where practical while respecting U.S. and Mexican legal and operating differences.
• Support arrival and site access logistics for relocated or visiting employees; coordinate personal relocation matters with the Mobility and Relocation Supervisor.
• Use service tickets, checklists, and operational dashboards to improve response times, vendor quality, and employee experience.

Knowledge and Experience:

• Five or more years of experience in general affairs, site administration, workplace services, facilities coordination, or related operations.
• Experience supporting manufacturing, logistics, or a greenfield site launch is strongly preferred.
• Demonstrated vendor coordination, contract administration, budget tracking, purchasing, and service problem-solving skills.
• Ability to manage concurrent site-readiness milestones and work effectively with IT, Facilities, EHS, Security, Finance, and Procurement.
• Proficiency with Microsoft 365 and practical tracking tools (Excel, SharePoint, Lists or similar).
• Clear communication in English; Spanish proficiency and multinational/cross-cultural experience preferred.
• Bachelor's degree in business administration, Operations, or related field preferred; equivalent relevant experience considered.

Measures of Success

• Administrative milestones and vendor mobilization delivered against the approved plant launch plan.
• General affairs service response/resolution performance and employee feedback.
• Vendor SLA adherence, budget accuracy, purchasing controls, and asset inventory completeness.

Authority and Key Relationships

• Coordinate approved general affairs activities and vendors and resolve routine administrative issues within assigned limits.
• Recommend vendors, service levels, process improvements, purchases and budget actions through authorized approval channels.
• Escalate life-safety, construction, building systems, IT security, immigration or employment matters to the designated accountable function.

Working Conditions

Based on-site in El Paso with regular visits to offices, construction-transition areas, warehouse and manufacturing spaces, subject to site safety procedures. Some early/late or weekend work during moves and launch activities. Periodic travel within the El Paso-Ciudad Juárez region and other North American locations may be required.

Education

Bachelor - Business Administration/Management

Work Experience

Language

Skills

Accident Prevention, Career Development, Cleanliness, Compliance Management, Defining Roles And Responsibilities, Employee Consultation, Employee Engagement, Employee Retention, Employee Satisfaction, Fire And Life Safety, Health And Safety (H&S) Training, Inventory Management System, Materials Management, Materials Requirements Planning (MRP), Organizational Awareness, Purchasing Processes, Resource Utilization, Supply Management, Supply Network Planning (SNP)