Senior Fund Manager

UCLA; Los Angeles (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

UCLA seeks a Senior Contracts and Grants Manager for the Department of Mathematics/Program in Computing in Los Angeles. You will manage extramural funding, oversee pre- and post-award processes, ensure compliance, and prepare budgets and proposals.

Strong analytical and communication skills are essential to support principal investigators and campus units. Responsibilities include monthly fund monitoring, quarterly reporting, and coordinating with various UCLA systems.

Qualifications

• Demonstrated ability to manage high-volume extramural activity from federal, state, and private sources.
• Ability to apply advanced financial and accounting principles using spreadsheets/databases.
• Experience preparing budgets for extramural funds per guidelines.

Responsibilities

• Manage pre-award and post-award extramural activity and budgets.
• Monitor funds monthly and produce quarterly reports for PIs.
• Ensure compliance with agency regulations and university policies.
• Coordinate with UCLA systems and department units; communicate findings clearly.
• Conduct special projects as needed.

Skills

Financial analysis

Compliance monitoring

Budgeting

Grant administration

Pre-award & Post-award management

Communication with PIs

Supervision

Project coordination

Education

Bachelor's Degree in related area

Tools

UCPath

EDB

Bruin Buy

Travel Express

QDB

TOF

NPEAR

OFSR

Fastlane

S2S

EFM Close Out Tool

ERAS

Job description

Department Summary

Serve as Senior Contracts and Grants Manager for the Department of Mathematics/Program in Computing with a total of $15 million in expenditures and 157 accounts. Primary responsibilities include advanced financial analysis, compliance monitoring and accounting of federal, state, and private contract/grant funding sources. Administer grants from pre-award through post-award with proactive adherence to compliance with Agency regulations and University policies. Prepare and submit extramurally funded research proposals and budgets. Actively monitor funds on a monthly basis, and produce quarterly financial reports to deliver coherent and concise financial information to principal investigators. Interpersonal skills needed to establish and maintain a dynamic and effective working relationship with faculty, staff, students, other campus units. Conduct special projects.

Position Summary

erve as Senior Contracts and Grants Manager for the Department of Mathematics/Program in Computing with a total of $15 million in expenditures and 157 accounts. Primary responsibilities include advanced financial analysis, compliance monitoring and accounting of federal, state, and private contract/grant funding sources. Administer grants from pre-award through post-award with proactive adherence to compliance with Agency regulations and University policies. Prepare and submit extramurally funded research proposals and budgets. Actively monitor funds on a monthly basis, and produce quarterly financial reports to deliver coherent and concise financial information to principal investigators. Interpersonal skills needed to establish and maintain a dynamic and effective working relationship with faculty, staff, students, other campus units. Conduct special projects.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Demonstrated ability to manage a high volume of pre- and post-award extramural activity from federal and state funded grants and private foundation awards. (Required)
• Demonstrated ability to apply advanced financial and accounting principles to develop and monitor accounts using spreadsheet and database technology. (Required)
• Demonstrated ability to prepare budgets for extramural funds in accordance with University and funding agency guidelines and policies. (Required)
• Demonstrated skill to accurately reconcile, analyze, project and report financial status. (Required)
• Advanced knowledge of contract and grant policies, procedures and practices. Demonstrated knowledge of federal, state and private funding policies and procedures. (Required)
• Working knowledge of personnel recruitment, hiring, payroll and personnel policies and procedures. (Required)
• Demonstrated skill in the use of UCLA on-line systems including, UCPath, EDB, Bruin Buy, Travel Express, QDB, TOF, NPEAR, OFSR, Fastlane, S2S, EFM Close Out Tool, ERAS, and others. (Required)
• Demonstrated skill in compiling and organizing information and statistics for reports and reviews. (Required)
• Demonstrated skill in writing concise, logical and grammatically correct correspondence and reports for a variety of uses. (Required)
• Excellent communication skills to provide or obtain information, explain policies and procedures, and to persuade others to accept proposed actions or ideas. (Required)
• Skill in analyzing information, problems, situations, practices or procedures to define the problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relations; formulate logical and objective conclusions; and recognize alternatives and their implications. (Required)
• Demonstrated ability to supervise support personnel including organizing objectives, delegating responsibility, training, evaluating subordinate effectiveness and administering necessary discipline. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered