Senior Fund Manager

UCLA Extension International; Los Angeles (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

UCLA's Deans Department in the School of Education and Information Studies seeks a Senior Fund Manager to lead advanced financial analysis and fund administration for federal, state, and private contracts. Under the Director of Finance, you will oversee pre- and post-award processes for faculty proposals with budgets over $10 million, ensuring compliance with regulations and university policies.

You will produce monthly financial reports, collaborate with project directors and Center Leadership,

Qualifications

• Advanced working knowledge of accounting principles and computerized purchasing and accounts payable systems in a large University of higher education setting.
• Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues.
• Advanced working knowledge of contract and grant administration to direct and manage a nonlinear proposal process, prepare appropriate documents associated with a proposal, and coordinate submission (including web-based) with cognizant University offices.
• Demonstrated experience to create financial reports for audiences at the executive management level, including trend analyses, forecasts, and accurately project ending balances.
• Ability to prepare single project or program/project budgets, potentially involving multiple institutions, for extramural funds in accordance with University and funding agency guidelines and policies.
• Demonstrated ability to manage multiple project budgets to synthesize data in a user-friendly format and use advanced financial and accounting skills to perform functions effectively.
• Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.
• Excellent interpersonal skills, communication skills, and usage of language to clearly and professionally convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions.
• Ability to independently validate expectations, problem-solve obstacles, and follow-up to completion and/or proactively report status of assignments/projects.
• Demonstrated ability to work independently, establish priorities, meet fixed deadlines, and follow through tasks to completion often with frequent interruption.
• Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards to coordinate and expedite tasks with associated central offices.
• Demonstrated ability to efficiently operate Macintosh and PC computers and the most current software versions with advanced working knowledge of Excel; working knowledge of Word and PowerPoint.

Responsibilities

• Perform advanced financial analysis, compliance monitoring and accounting of federal, state, and private contract/grant funding sources.
• Independently oversee pre-award and post-award administration for contract & grant proposals.
• Provide support and oversight in contract and grant activities while ensuring compliance with regulations and policies.
• Produce monthly financial analyses and reports for project directors, faculty, and Center Leadership.
• Maintain professional working relationships with faculty, staff, students, and campus units.
• Manage multiple tasks and priorities to meet deadlines.

Skills

Accounting principles

Contract & grant administration

Financial reporting

Budgeting

Interpersonal skills

Communication skills

Independent work

Education

Bachelor's Degree in related area

Tools

Excel

Word

PowerPoint

Job description

Department Summary

The Deans Department at the UCLA School of Education and Information Studies (Ed&IS) serves as the administrative hub responsible for overseeing the strategic direction, academic programs, faculty affairs, student services, and overall operations within the school. Committed to excellence in education, research, and community engagement, the department plays a pivotal role in advancing the mission and vision of Ed&IS.

Position Summary

Under the direction of the Director of Finance, serve as a Senior Fund Manager. Primary responsibilities as the Senior Fund Manager include advanced financial analysis, compliance monitoring and accounting of federal, state, and private contract/grant funding sources. Independently oversee and manage all pre-award and post-award administration related to contract & grants proposals of assigned individual faculty and large research unit, with an annual budget of over $10 million. Provide direct support and oversight in a full range of contract and grant activities and sales & service activities while proactively promoting compliance with Federal regulations, University policy, and School guidelines. Produce monthly detailed analysis and financial reports to deliver coherent and concise financial data to project directors, faculty, and Center Leadership. Incumbent is also responsible with exhibiting interpersonal skills needed to establish and maintain dynamic and effective working relationship with faculty, staff, students, other campus units.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Advanced working knowledge of accounting principles and computerized purchasing and accounts payable systems in a large University of higher education setting. (Required)


• Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues. (Required)


• Advanced working knowledge of contract and grant administration to direct and manage a nonlinear proposal process, prepare appropriate documents associated with a proposal, and coordinate submission (including web-based) with cognizant University offices. (Required)


• Demonstrated experience to create financial reports for audiences at the executive management level, including trend analyses, forecasts, and accurately project ending balances. (Required)


• Ability to prepare single project or program/project budgets, potentially involving multiple institutions, for extramural funds in accordance with University and funding agency guidelines and policies. (Required)


• Demonstrated ability to manage multiple project budgets to synthesize data in a user-friendly format and use advanced financial and accounting skills to perform functions effectively. (Required)


• Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions. (Required)


• Excellent interpersonal skills, communication skills, and usage of language to clearly and professionally convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions. (Required)


• Ability to independently validate expectations, problem-solve obstacles, and follow-up to completion and/or proactively report status of assignments/projects. (Required)


• Demonstrated ability to work independently, establish priorities, meet fixed deadlines, and follow through tasks to completion often with frequent interruption. (Required)


• Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards to coordinate and expedite tasks with associated central offices. (Required)


• Demonstrated ability to efficiently operate Macintosh and PC computers and the most current software versions with advanced working knowledge of Excel; working knowledge of Word and PowerPoint. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and/or equivalent combination of education and experience (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.


• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.


• 5% Domestic travel

Schedule

8:00am to 5:00pm

Union/Policy Covered

CX-Clerical & Allied Services