Senior FMS Executive Secretary

Gnostech Inc.; Arlington (VA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

401(k) employer matching

Parental leave program

Company-paid life insurance

Company-paid short and long-term disability insurance

Flexible spending accounts

Accident and Critical Illness insurance

Health savings account

Paid time off

Paid holidays

Employee assistance program

Company paid training and certification program

Education Tuition Assistance

Job summary

A leading technology firm in Arlington, VA, is seeking an experienced SeniorFMS Executive Secretary to provide executive-level administrative support. Responsibilities include managing schedules, preparing correspondence, and assisting with travel arrangements. The ideal candidate should possess a BA/BS degree and 10 years of experience in executive support, particularly within a Foreign Military Sales environment. Strong knowledge of Microsoft Office products is essential. Competitive compensation, benefits, and the potential for an annual bonus are included with this full-time role.

Qualifications

• 10 years of experience performing executive administrative support within a FMS environment.
• Strong understanding of military customs and Department of Defense processes.
• Current active Secret Clearance.

Responsibilities

• Provide executive-level administrative tasking including research and managing information requests.
• Prepare correspondence, reports, and emails for the organization.
• Arrange conference calls and schedule meetings.
• Arrange conference calls and schedule meetings.
• Compose calendars, schedules, and itineraries.

Skills

Strong working knowledge of Microsoft Office products

Proficiency in video conferencing technology

Familiarity with the Defense Travel System (DTS)

Knowledge of Foreign Military Sales (FMS) processes

Ability to interpret a variety of instructions

Familiarity with military customs and courtesies

Understanding of Department of Defense processes

Military customs

DoD processes

Education

BA/BS degree

10 years of experience in executive support

Tools

Webex

Zoom

DTS system

Job description

Overview

We are seeking a SeniorFMS Executive Secretary to join our team who will be responsible for providing executive-level administrative and clerical support. This is a full-time position. Responsibilities and Qualifications will include but are not limited to:

Location

• Arlington, VA

Job Title

• SeniorFMS Executive Secretary

Salary

• Commensurate with industry position, depending on experience.

Travel

• May involve travel approximately 10% of the time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.
• Prepare correspondence, reports, memorandums, and emails for distribution across the organization.
• Assist with travel vouchers.
• Arrange conference calls and schedule meetings.
• Compose calendars, schedules, and itineraries.

SUPERVISORY RESPONSIBILITIES

• This position does not have any supervisor responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE AND SKILLS

• Strong working knowledge of Microsoft Office products, including Outlook and Teams.
• Proficiency in video conferencing technology, including Video Tele Conferences, Webex, and Zoom.
• Familiarity with the Defense Travel System (DTS).
• Knowledge of Foreign Military Sales (FMS) processes.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Familiarity with military customs and courtesies.
• Understanding of Department of Defense processes.

EDUCATION and/or EXPERIENCE

• BA/BS degree
• 10 years of experience performing executive administrative support within a FMS environment.

Minimum Security Clearance

• Current active Secret Clearance

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Normal office environment. The noise level in the work environment varies between quiet and moderate.

COMPENSATION AND BENEFITS

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation plus potential to earn an annual bonus and merit increase. We also offer an extensive benefits package including:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• 401(k) employer matching
• Parental leave program
• Company-paid life insurance
• Company-paid short and long-term disability insurance
• Flexible spending accounts (healthcare and dependent care)
• Accident and Critical Illness insurance
• Health savings account
• Paid time off
• Paid holidays
• Employee assistance program
• Company paid training and certification program
• Education Tuition Assistance for qualifying certificate and degree programs

DIVERSITY, EQUITY, and INCLUSION

Gnostech, LLC is committed to creating an equitable and inclusive workplace and we can only achieve this together.

Equal Opportunity/Affirmative Action Employer

Gnostech, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. For more information, please visit www.eeoc.gov