Senior Financial Analyst

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid vacation and sick leave

Paid holidays

Job summary

University of Texas at Austin is seeking a Senior Financial Analyst to provide comprehensive financial analysis and cost data reporting for the Physics department. This role supports budgeting, invoicing, and reconciliation across multiple shop and grant streams on a deadline-driven basis.

The position emphasizes collaboration with faculty, staff, and vendors, ensuring compliance with university policies. A proactive problem-solver with strong communication skills will thrive in this environment.

Qualifications

• Bachelor’s degree in finance, accounting or business administration.
• 6 years progressively responsible experience in finance or accounting.
• Experience with accounts payable, purchasing, or procurement processes in higher education or government setting.
• Working knowledge of government/fund accounting principles.

Responsibilities

• AP/Invoice Inbox & Vendor Payment Processing: manage invoices inbox and process vendor invoices per policy.
• Machine Shop & Cryo Shop Invoicing: handle internal billing and batch uploads, coordinate with staff for accuracy.
• Faculty Non-Grant Account & Budget Support: assist faculty with non-grant balances and budgets; provide training on reporting tools.
• Wire Payment Reconciliation & Encumbrance Removal: reconcile encumbrances after wire payments.
• Other Duties & Special Projects: support additional financial projects as assigned by Director.

Skills

Financial analysis

Budgeting

Accounts payable

Communication

Education

Bachelor's degree in finance, accounting or business administration

Tools

Box

DocuSign

Smartsheet

SharePoint

Job description

**Job Posting Title:**Senior Financial Analyst**----****Hiring Department:**Department of Physics**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**The Department of Physics plays a pivotal role in the advancing of knowledge, nurturing the next generation of physicists and making a lasting impact on the world of physics.The College of Natural Sciences at UT Austin, strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.The university offers an impressive benefits package including:· Employer paid health insurance (employee premiums covered at 100%; spouse and family premiums at 50%)· Dental, vision, life and disability insurance options· Paid vacation and sick leave· Paid holidays· Retirement planFor more details, please see: Prospective Employee Benefits and My Total Rewards.## ## PurposeTo provide analysis of financial systems. Responsible for preparing cost analysis of financial studies to ensure the institution's assets are maximized. Analyzes fiscal accounting and financial systems. Prepares cost data reports for implementation and support of financial decisions. Analyzes financial operations and makes recommendations for policy and/or procedural changes. Works with various departments, individuals, and external representatives to assist in the proposal preparation process. Completes financial statements which compare actual and budgeted expenditures and revenues. Prepares financial feasibility studies and specialized reports summarizing financing activities. Interprets and ensures compliance with federal, state, and University policies. Performs related duties as assigned. May manage special projects. ## Key Responsibilities:* AP/Invoice Inbox & Vendor Payment Processing: Serve as primary point of contact for the [e-mail] inbox; review, code, route, and process vendor invoices and payment requests in accordance with University and sponsor policy; research and resolve routine invoice and payment questions independently, escalating unresolved or higher-risk issues to the Director at weekly check-ins.* Machine Shop & Cryo Shop Invoicing: Manage recurring internal billing (IDT) for the Physics Machine Shop and Cryo Shop, including preparing DEFINE VT7 batch upload vouchers from Smartsheet or other billing data and coordinating with shop staff to keep charges accurate and timely.* Faculty Non-Grant Account & Budget Support: Assist faculty with non-grant (state/local) account balances and budgets; process Insights access requests and provide training on Insights and other financial reporting tools.* Wire Payment Reconciliation & Encumbrance Removal: Reconcile encumbrances after wire payments are processed and assist the grants team with removing encumbrances tied to completed sponsored-project payments.* Other Duties & Special Projects: Support additional financial projects and other duties as assigned by the Director, such as indirect cost return (ICR) reviews, access requests, and equipment procurement support. ## Required Qualifications:* Bachelor’s degree in finance, accounting or business administration* 6 years progressively responsible experience in finance or accounting with experience in planning, forecasting, cost and financial analysis* Experience with accounts payable, purchasing, or procurement processes, ideally in a higher education or government setting* Working knowledge of government/fund accounting principles## ## Preferred Qualifications:* Experience assisting with sponsored research administration, including encumbrances and award account management* Strong organizational skills with the ability to manage a high-volume inbox and competing deadlines* Excellent written and verbal communication skills for working with faculty, staff, and vendors* Demonstrated ability to research and resolve financial discrepancies independently, escalating complex or unresolved issues in a timely manner* Proficiency with Box, DocuSign, Smartsheet, and Microsoft 365 applications (including SharePoint); familiarity with AI tools such as Claude, CoPilot, and ChatGPT.## ## Salary$65,000+## Working ConditionsStandard office environment. Primarily Monday-Friday business hours, with occasional flexibility needed around fiscal year-end deadlines. [Confirm on-site/hybrid expectations before posting.]Required Materials* Resume/CV* Cover Letter* 3 Letters of References**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.