Senior Finance Administrative Specialist

City of New Port Richey; Florida; On-site; USD 29,000 - 32,000; Full time

Job summary

City of New Port Richey is seeking a full-time, non-exempt Finance Administrative Support position. The role provides high-level organizational and secretarial support to the Finance Director, handling confidential information and serving as liaison with staff, vendors, officials, and the public.

The incumbent will manage calendars, prepare reports, coordinate travel, assist with the annual budget, payroll processing, and payroll bills.

Qualifications

• High school diploma or GED required, plus five years of administrative support experience.
• Preference for Associate’s or Bachelor's degree in related field.
• Florida Notary Public certification preferred, or ability to obtain within 6 months.
• Experience in finance, accounting, payroll, or governmental administration is desirable.

Responsibilities

• Manage schedules and calendar for the Finance Director.
• Coordinate travel arrangements and reimbursements for staff.
• Prepare routine and special reports from source material.
• Handle confidential material and official correspondence.
• Maintain departmental records per Florida Records Management.
• Coordinate board meetings and distribute packets.
• Assist with annual departmental budget preparation.
• Process payroll and pay departmental bills.
• Assist Accounts Payable and bid opening processes.
• Maintain vendor records and grant accounts.

Skills

Office administration

Budgeting

Financial software

Microsoft Office

Customer service

Communication

Education

High school diploma

Associate/Bachelor degree preferred

Notary Public certification preferred

Tools

Accounting software

Adobe Acrobat

Electronic records management systems

Govt accounting software

Job description

City of New Port Richey is seeking a full-time, non-exempt Finance Administrative Support position. The role provides high-level organizational and secretarial support to the Finance Director, handling confidential information and serving as liaison with staff, vendors, officials, and the public.

The incumbent will manage calendars, prepare reports, coordinate travel, assist with the annual budget, payroll processing, and payroll bills.