Senior Field Office Coordinator

Worley Group, Inc; Louisiana (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Worley is seeking a Transportation Administrative Specialist to coordinate logistics for workforce mobilization and demobilization across project sites. You will manage transportation documentation, liaise with vendors, and support data-driven decision-making to ensure safe, timely, and cost-effective movement of personnel and materials.

The role emphasizes collaboration with internal teams, vendors, and project leadership, with a focus on safety, efficiency, and sustainability in daily

Qualifications

• Secondary school diploma or equivalent with substantial administrative experience in transportation or logistics support roles.
• Familiarity with transportation coordination, vehicle scheduling, and regulatory compliance in large-scale project environments.
• Proficiency in managing and maintaining digital and manual recordkeeping systems.

Responsibilities

• Coordinate transportation logistics for workforce mobilization and demobilization, ensuring schedules and safety protocols are followed.
• Manage transportation documentation including travel requests, manifests, trip reports, driver logs, and vendor records.
• Serve as primary contact for transportation inquiries from internal teams, field staff, and contractors.
• Liaise with third-party providers to confirm schedules and control costs.
• Maintain detailed records of transportation activities, costs, and utilization for reporting.

Skills

Transportation coordination

Regulatory compliance

Recordkeeping

Microsoft Office

Communication

Independent decision-making

Cross-functional collaboration

Education

Secondary school diploma or equivalent

Tools

Transportation management software

Enterprise systems

Job description

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose of the Role

At Worley, we are committed to delivering sustainable change across the energy, chemicals, and resources sectors. The Transportation Administrative Specialist plays a key role in ensuring the efficient coordination of personnel and material movements across project sites. This role supports the safe, timely, and cost-effective transportation of resources, aligning with our broader commitment to sustainability, operational excellence, and customer success.

This position operates within dynamic project environments and provides critical support to field operations by managing complex transportation logistics, maintaining accurate records, and collaborating closely with internal teams, external vendors, and project leadership.

Key Responsibilities

• Coordinate transportation logistics for workforce mobilization and demobilization, ensuring compliance with project schedules, safety protocols, and regulatory requirements.

• Manage transportation documentation including travel requests, manifests, trip reports, driver logs, and vendor records.

• Serve as the primary point of contact for transportation-related inquiries from internal teams, field staff, and contractors.

• Liaise with third-party transportation providers to confirm schedules, resolve issues, and ensure service reliability and cost control.

• Maintain detailed and accurate records of transportation activities, costs, and utilization to support reporting and analysis.

• Track and update vehicle assignments, usage logs, fuel consumption, and maintenance schedules.

• Assist with the development and implementation of transportation procedures and continuous improvement initiatives in alignment with project goals.

• Provide training and guidance to less experienced team members, promoting consistency and compliance with established processes.

• Utilize transportation management systems and project tools to streamline workflows and support real-time data access.

• Collaborate with HSE, HR, and project management teams to ensure the transportation of personnel and materials meets safety, environmental, and logistical standards.

Qualifications / Skillset

• Secondary school diploma or equivalent, with substantial administrative experience in transportation or logistics support roles.

• In-depth understanding of transportation coordination, vehicle scheduling, and regulatory compliance in large-scale project environments.

• Proficiency in managing and maintaining digital and manual recordkeeping systems related to transportation.

• Strong interpersonal and communication skills with the ability to collaborate across multiple departments and stakeholder groups.

• Demonstrated ability to work independently and make informed decisions within defined procedures and project goals.

• Skilled in prioritizing tasks, managing time effectively, and handling shifting demands in a high-paced environment.

• Familiarity with transportation management software, enterprise systems, and Microsoft Office applications.

• Commitment to safety, operational efficiency, and sustainability in daily practices.

Physical Requirements

Climbing, Balancing, Stooping, Kneeling, Crouching, Crawling, Reaching, Standing, Walking, Pushing, Pulling, Lifting, Grasping, Feeling, Repetitive Motions

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.