Conference Planner II

Crowned Grace International; San Antonio (TX); Remote; USD 45,000 - 70,000; Full time

Job summary

Crowned Grace International is seeking a Conference Planner II to plan and deliver workshops, meetings, and conferences that bring together Forest Service leaders, scientists, partners, and the public. This mid-level role requires independence, ownership of assignments from start to finish, and the ability to work toward government requirements.

You will manage timelines, budgets, venue selection, speaker coordination, and registration, including hybrid/virtual platforms.

Qualifications

• Bachelor's degree or equivalent required; relevant experience may substitute.
• CGMP designation from SGMP is preferred or required.
• Experience planning federal conferences and familiarity with agency conference reporting is a plus.

Responsibilities

• Plans and coordinates logistics for workshops, meetings, trainings, and conferences.
• Develops event plans, timelines, cost estimates, and logistics checklists with the project lead.
• Coordinates venue research and lodging per government requirements.
• Manages speakers, presenters, and audiovisual needs.
• Runs registration systems and attendee communications; handles accessibility requests.
• Supports hybrid and virtual meeting platforms and conducts technical rehearsals.
• Leads on-site logistics for events and resolves issues during operations.
• Tracks costs against the approved budget and prepares cost summaries.
• Prepares after-action summaries with lessons learned and improvements.

Skills

Vendor coordination

Budget management

Communication

Education

Bachelor's degree in hospitality, event management, business, communications, or related field

Associate's degree plus two years of relevant experience

Tools

Registration platforms

Hybrid/virtual meeting technology

Job description

Conference Planner II

About Crowned Grace International

Crowned Grace International (CGINTL) is a Service-Disabled Veteran-Owned, Woman-Owned, and Small Disadvantaged Business headquartered in Lanham, Maryland, with an office in San Antonio, Texas. We serve the Department of Defense, federal civilian agencies, and Fortune 1000 clients in workforce intelligence and transformation, modernization, and staff augmentation. CGINTL is ISO 9001:2015 certified and operates as a marketplace ministry, guided by our purpose: Accelerating Mission-Ready Capabilities.

The Opportunity

Crowned Grace International is seeking a Conference Planner II to plan and deliver workshops, meetings, and conferences that bring together Forest Service leaders, scientists, partners, and the public. The position supports the USDA Forest Service and is contingent upon contract award. This mid-level role is for a professional who works independently under general direction and is ready to take ownership of assignments from start to finish.

What You Will Do

• Plans and coordinates logistics for workshops, meetings, trainings, and conferences of moderate size and complexity from initial request through close-out.
• Develops event plans, timelines, cost estimates, and logistics checklists in coordination with the project lead.
• Conducts venue research and cost comparisons and coordinates lodging and meeting space requirements consistent with Government requirements.
• Coordinates speakers, presenters, and facilitators, including schedules, presentation materials, and audiovisual requirements.
• Manages registration systems, attendee communications, and accessibility and reasonable accommodation requests.
• Sets up and supports hybrid and virtual meeting platforms, including technical rehearsals.
• Leads on-site logistics for assigned events and resolves issues as they arise.
• Tracks event costs against the approved budget and prepares cost summaries.
• Prepares after-action summaries identifying lessons learned and recommended improvements.
• Provides task guidance to Conference Planner I staff.

Qualfications

• Bachelor's degree in hospitality, event management, business, communications, or a related field; or an associate's degree plus two additional years of relevant experience.
• Minimum of three years of event planning experience, including at least one year independently coordinating logistics for multi-day meetings or conferences.
• Active Certified Government Meeting Professional (CGMP) designation from the Society of Government Meeting Professionals (SGMP).
• Moderate familiarity with standard event planning concepts, practices, and procedures.
• Ability to develop and manage event budgets and reconcile costs.
• Skill in vendor coordination, registration platforms, and hybrid and virtual meeting technology.
• Sound problem-solving skills and the ability to adapt quickly to changing requirements.
• Effective written and oral communication skills.

PreferredQualfications

• Experience planning federal conferences and working within agency conference approval and reporting requirements.
• Working knowledge of the Federal Travel Regulation.
• Progress toward the Certified Meeting Professional (CMP) credential.

Work Environment

Virtual position with travel to event sites. Task orders may require assignments outside the Center's normal hours of operation, including weekends, in the accompaniment of Center personnel.

Our Culture

At CGINTL, everyone is a Leader. We hire to, develop toward, and hold one another accountable to seven Core Values: Integrity & Trust; Credibility; Accountability ("No Excuses Here"); Continuous Improvement; Action Orientation; Caring for the Team, the Client, and the Business; and Marketplace Ministry.

• Must be able to pass government background investigation.