Senior Facility Coordinator

ServiceChannel; United States; On-site; USD 62,000 - 82,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with match

Flexible time off

Paid parental leave

Job summary

ServiceChannel, the leading cloud-based platform for facilities management, is seeking a Senior Facility Coordinator to join ServiceChannel Managed. You will serve as the primary contact for one or more customers, coordinating work orders, monitoring performance, and driving value from our platform and services.

The role requires 3–5 years in facilities work order management, strong Excel/PowerPoint skills, and excellent English communication.

Qualifications

• 3–5 years in facilities work order management.
• Strong knowledge of facilities management and customer success best practices.
• Excellent verbal and written English communication.
• Proficiency in Microsoft Excel and PowerPoint.
• Ability to work independently from home with strong attendance.
• Exceptional organizational and time-management skills.

Responsibilities

• Promptly address and resolve customer issues to ensure satisfaction and continuity of service.
• Build and maintain strong customer relationships to foster loyalty and long-term engagement.
• Anticipate customer needs and address potential issues before they escalate.
• Track usage and satisfaction metrics to ensure customers derive maximum value.
• Share best practices with customers and providers on ServiceChannel applications.
• Identify and report system issues to the development team for resolution.
• Review work order requests for cost-saving opportunities related to assets or equipment repairs.
• Assist with customer-facing initiatives and special projects as they arise.
• Monitor emergency work orders to ensure timely communication and resolution.
• Conduct quarterly business reviews with customers to discuss performance and opportunities for improvement.
• Conduct regular operations meetings with customers to review activities and concerns.
• Collaborate with cross-functional teams on internal and external initiatives.

Skills

Customer relationships

Excel

PowerPoint

Verbal and written English

Attention to detail

Analytical skills

Independence from home

Organizational skills

Time management

Adaptability

Education

Bachelor's degree in business administration / facilities management / related field

Tools

ServiceChannel

CRM tools (Salesforce/Gainsight)

Job description

ServiceChannel is the leading cloud-based service automation platform for facilities management. We offer a single platform to source, procure, manage and pay for repair and maintenance services from commercial contractors. ServiceChannel is well established, but even after almost 20 years we still retain the spirit of a startup. We are primed for success, and we are currently on a high growth trajectory. We are committed to creating a great product for our customers and a great work environment for our employees to succeed professionally and personally.

ServiceChannel Managed is seeking a Senior Facility Coordinator to join our Managed Services department supporting one or more customers as their primary contact. You will play a vital role in ensuring our customers achieve their desired outcomes while they use ServiceChannel’s platform products and services. Each interaction is expected to be handled with a high level of professionalism and knowledge to support our customers facility needs.

Key Responsibilities

• Issue Resolution: Promptly address and resolve any Customer issues or concerns to ensure satisfaction and continuity of service.
• Customer Relationship Management: Build and maintain strong relationships with Customers to foster loyalty and long-term engagement.
• Proactive Support: Anticipate Customer needs and address potential issues before they escalated.
• Performance Monitoring: Track Customer usage and satisfaction metrics to ensure they derive maximum value from ServiceChannel products and services.
• Best Practices: Share best practices with Customers and providers on ServiceChannel applications.
• System Issue Identification: Identify and report system issues to the Development Team for resolution.
• Cost-Saving Reviews: Review work order requests for cost-saving opportunities related to asset or equipment repairs (e.g., warranty, landlord).
• Special Project Assistance: Assist with customer-facing initiatives and special projects as they arise.
• Emergency Work Order Monitoring: Monitor emergency work orders to ensure timely and effective communication and resolution to the customer
• Quarterly Business Reviews: Conduct quarterly business review presentations with customers to discuss performance and opportunities for improvement.
• Operations Meetings: Conduct regular operations meetings (weekly, biweekly, or monthly) with Customers to review ongoing activities and address any concerns.
• Cross-Functional Collaboration: Work effectively with cross-functional teams to support both internal and external initiatives.

Required Skills & Experience

• Experience: 3-5 years in facilities work order management (Restaurant, Hospitality, Medical/Veterinary, or Retail).
• Industry Knowledge: Strong knowledge of facilities management and customer success best practices.
• Customer Relationship Management: Proven track record of managing customer relationships and ensuring high satisfaction.
• Technical Skills: Proficiency in Microsoft Excel and PowerPoint.
• Communication: Excellent verbal and written English skills; ability to understand and respond to instructions and feedback clearly.
• Interpersonal Skills: Proven ability to build and maintain positive relationships with customers, providers, and team members.
• Customer Focus: Ability to address customer issues promptly with compassion and effective resolution.
• Attention to Detail: High level of accuracy and detail orientation.
• Analytical Skills: Ability to review and analyze data for cost-saving opportunities and process improvements.
• Adaptability: Coachable and responsive to feedback; open to updating processes.
• Independence: Ability to work independently from home with a strong record of attendance and punctuality.
• Organizational Skills: Exceptional organizational and time management abilities.
• Flexibility: Ability to handle special projects and emergencies; flexible schedule, with occasional evening or weekend coverage.
• Comfort with Remote Work: Comfortable being on camera for remote meetings.
• Education: Bachelor's degree in business administration, facilities management, customer service, or a related field.

Preferred Skills & Experience

• A degree in business administration, facilities management, customer service, or a related field.
• Proficiency in facilities management software (e.g., ServiceChannel) and customer relationship management (CRM) tools (Salesforce/Gainsight)

Why Work for Us?

Our work environment is dynamic, collaborative, and entrepreneurial - We are firm believers in working to live and not living to work. Don’t get us wrong, we work hard and do what it takes to get the job done, but we value a healthy work/life balance and have a lot of fun along the way. Our company is filled with foodies, music lovers, travelers and sports nuts. We are looking for energetic, positive, creative problem solvers who don’t mind digging in and getting their proverbial hands dirty.

In addition to striving to create the best possible environment for our ServiceChannel team members, we also support them outside of work as well through generous medical, dental, and vision insurance, life insurance, 401k with match, a flexible time-off policy, and paid parental leave. Our greatest benefit, however, is our amazing ServiceChannel team!

Fortive Corporation Overview

Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About ServiceChannel

ServiceChannel empowers many of your favorite brands to take care of their brick and mortar locations. Our customers are market leaders in the retail, restaurant, grocery, convenience store, fitness, banking, education and health industries. The facilities and store operations teams at CVS, Trader Joe’s, Adidas, Louis Vuitton and Chipotle, among 500 other brands in over 70+ countries, rely on us to deliver the best possible guest and employee experience. We are the leader in our space, and we continue to earn that position by driving innovation around IOT, AI and data with our software and services.In 2021, we joined the Fortive family of leading technology companies, united by a common purpose to make the world stronger, safer and smarter. Fortive is a Fortune 500 company and has been named by Fortune as one of the world’s most admired companies. Being part of Fortive means we are supported by a strong foundation of business systems, resources and culture, which will accelerate our growth journey!We offer an excellent benefits package including medical, dental, vision, life and LTD insurance, HSA, and a 401(k) retirement plan.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].

Pay Range

The salary range for this position (in local currency) is 61,500.00 - 82,000.00