Senior Facilities & Special Events Coordinator

UN Secretariat; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

The UN Secretariat is seeking a Senior Facilities Management Assistant to support Special Events and prepare facilities for major conferences and General Assembly sessions. The role involves reviewing event requests, coordinating with sponsors and UN service providers, and ensuring all logistical and technical requirements are met with meticulous planning and clear communication.

Responsibilities include overseeing event logistics, troubleshooting issues, managing budgets and billing for cost

Qualifications

• High school diploma or equivalent is required.
• A minimum of 10 years of professional experience in facilities or building management, or administrative services.
• Experience coordinating special events and cost recovery is desirable.
• Experience in client services in a multicultural setting is preferred.

Responsibilities

• Review and recommend approval for special event requests on UN premises.
• Coordinate pre-event activities by chairing meetings with sponsors and service providers.
• Define event scope and services such as audiovisual, staging, and catering.
• Oversee event execution and modify plans to resolve issues, including after hours.
• Manage budgeting, billing, cost recovery, and supervise external contractors.

Skills

Professionalism

Communication

Planning & Organizing

Education

High school diploma or equivalent

Job description

The UN Secretariat is seeking a Senior Facilities Management Assistant to support Special Events and prepare facilities for major conferences and General Assembly sessions. The role involves reviewing event requests, coordinating with sponsors and UN service providers, and ensuring all logistical and technical requirements are met with meticulous planning and clear communication.

Responsibilities include overseeing event logistics, troubleshooting issues, managing budgets and billing for cost