Senior Facilities & Operations Lead (Safety, Space, Vendors)

PowerSchool Group LLC; United States; Remote; USD 75,000 - 94,000; Full time

Benefits offered by this job

Comprehensive Insurance Coverage (M &D

Flexible Spending Accounts and Health

Short-Term Disability

Long-Term Disability

Comprehensive 401(k) plan

Parental Leave

Discretionary Time Off

Wellness Program

Tuition Reimbursement

Pet Insurance option

Identity Theft Protection

Student Debt Repayment Program

Prepaid Legal coverage

Job summary

PowerSchool’s Facilities team maintains a safe, efficient workplace by overseeing maintenance, space optimization, safety, and vendor management. You will manage office processes for facilities support services and coordinate security badge operations.

The role requires strong project management, communication, and the ability to prioritize multiple urgent tasks. A track record of independent work and collaboration across teams is essential.

Qualifications

• 5+ years experience
• Honesty, integrity, and courtesy in all interactions
• Strong work ethic in supporting customer needs, responding promptly and consistently
• Able to prioritize multiple, conflicting, urgent needs
• Able to work independently with minimal direction
• Effective communicator with all levels internally and externally, written and verbal
• Excellent Project Management Skills

Responsibilities

• Document, analyze and revise, as needed all office related processes on a continual basis for all facilities related support services.
• Purchase and track all facilities related materials and labor, process all invoicing for proper tracking and payment.
• Define operational parameters in providing the proper security badge process and system maintenance.
• Verify all badges are up to date in the security system and are operational per the security plan.
• Assist in the badging of all staff/vendor/temps for the facilities managed.
• Lead Administration staff and coordinate workloads and schedules; handle maintenance of various facility databases and resource websites, assist with special projects as needed.
• Lead meeting setup and coordination.
• Review the scope of work provided by the contractor/vendor and assesses the impact on the PowerSchool environment.
• Attend vendor meetings as necessary to coordinate interruptions or modifications, oversee and inspect contractor’s work.
• Inspect contractor’s work to ensure that safe work practices and standard operating procedures are followed.
• Continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service.
• Interacts professionally with internal and external customers, staff and contractors/vendors to maintain an effective working relationship and works in cooperation with Manager, Facilities to effectively meet departmental objectives.
• Provides input into the development of the departmental operating and capital budgets; orders material and supplies by coordinating with the Manager, Facilities; assists in the monitoring and tracking of expenditures for the Facilities Management Department.
• Leads various projects and participates in the various office committees and teams; ie Safety Committee
• Other duties as assigned

Skills

Project Management

Communication

Prioritization

Independent work

Time management

Tools

Microsoft Office

Job description

PowerSchool’s Facilities team maintains a safe, efficient workplace by overseeing maintenance, space optimization, safety, and vendor management. You will manage office processes for facilities support services and coordinate security badge operations.

The role requires strong project management, communication, and the ability to prioritize multiple urgent tasks. A track record of independent work and collaboration across teams is essential.