Senior Export & Trade Compliance Manager

Unical Aviation Inc.; Phoenix (AZ); On-site; USD 120,000 - 160,000; Full time

Job summary

Unical Aviation Inc. seeks a Senior Export & Trade Compliance Manager to support the U.S. Export Compliance team.

This role acts as a primary liaison for routine export activities, ensuring alignment with EAR regulations while coordinating with internal functions and the Export Control team. The ideal candidate is highly organized, proactive, and capable of managing a broad portfolio from daily screening to long-term regulatory research in a fast-paced aerospace environment.

Qualifications

• Exceptional organizational skills and the ability to manage high-volume administrative tasks with accuracy.
• Proficiency in reading, writing, speaking, and understanding English.
• Experience in export compliance or regulated environments is required.

Responsibilities

• Screen daily Restricted Party Screening (RPS) for suppliers and partners with compliance tools and archive results.
• Support shipment clearance and track missing export elements to ensure outbound flow.
• Review EEI filings for accuracy and resolve discrepancies with invoices.

Skills

Organizational skills

English proficiency

Communication skills

Education

Bachelor's degree or 4 additional years in Aerospace/Defense

Tools

OCR software

SNAP-R

ACE/AES

Google Workspace

Job description

The Senior Export& Trade Compliance Manager provides essential operational and administrative support to the U.S. Export Compliance team. This individual serves as a primary point of contact for routine export activities, acting as a critical liaison between internal business functions and the Export Control team.

The ideal candidate is a highly organized, proactivemulti-tasker who thrivesin a fast-paced environment. You must be comfortable managing a diverse portfolio of daily responsibilities ranging from real-time transaction screening and document control to long-term project support while ensuring the business remains in full alignment with EAR regulations. This role requires a detail-oriented professional who can pivot quickly between administrative tasks and regulatory research without losing accuracy or momentum.

Primary Responsibilities:

Routine Compliance & Tactical Execution:

• Screening & Due Diligence: Execute daily Restricted Party Screening (RPS) for suppliers and partners using compliance screening tools; document and archive all results.
• Shipment Clearance: Act as the first line of defense for shipment holds; track down missing export elements (e.g., End User Statements, ECCNs) and support company sites to ensure outbound flow.
• EEI & ACE Management: Review Electronic Export Information (EEI) filings against commercial invoices for accuracy; resolve filing discrepancies.

Licensing & Regulatory Support

• Application Support: Assist Senior Managers in preparing and submitting export license applications via SNAP-R and monitoring license status.
• Jurisdiction & Classification: Support the Commodity Classification (CCATS) process by reviewing supplier data and maintaining the master classification database.
• Exemptions & Exceptions: Ensure all recordkeeping requirements are met prior to the use of EAR Exceptions.

Data Management & Internal Communications

• Digital Ownership: Full ownership of the Export Control internal documentation; ensure all policies, forms, and updates are current.
• Information Architecture: Lead the migration of historical compliance data into organized drive structures.
• New Hire and Candidate Screening:
• Manage routine onboarding for new personnel, including providing Export Control new hire orientations.
• Process Secure Hiring alerts and conduct necessary screening of candidates.

Subsidiary Responsibilities

• Multi-Entity Coordination: Act as a tactical resource for company subsidiaries, assisting in the alignment of their local processes with the central requirements.
• Internal Controls Assessment: Assist in the collection, organization, and auditing of evidence required to achieve and maintain internal controls across all U.S. sites.
• Site-Specific Troubleshooting: Provide administrative support to Export Points of Contact (EPoCs) at company sites, helping to resolve daily shipping holds and regulatory queries.
• Corporate Mandate Execution: Support the rollout of corporate-led compliance initiatives, ensuring that policies are effectively communicated and implemented across all business entities in the perimeter.

Tracking, Reporting & Auditing:

• Compliance Logs: Maintain a daily Technology Transfer Log and the Master Tracker for Government Inquiries.
• EPoC Coordination: Manage the Export Point of Contact (EPoC) roster, identifying gaps and ensuring all sites have nominated representatives.
• Regulatory Intelligence: Conduct routine research into BIS, OFAC, and DDTC enforcement actions (specifically aerospace trends in China/Russia/Iran) and draft executive summaries for leadership.
• Recordkeeping: Maintain rigorous audit trails for all classifications, licenses, and shipments in accordance with U.S. Government regulations.

Training & Logistics:

• Program Coordination: Manage the logistics for site-wide training sessions (HRBP, Procurement, Engineering), including scheduling, invitations, and attendance tracking.
• Meeting Management: Set agendas for monthly compliance calls and record actionable minutes to drive project completion.

Additional Responsibilities:

• Other duties as assigned.
• Authorized to work in the US, able to work in the U.S. without current or future need for visa sponsorship.

Qualified Experience and Training:

Education:

Required

• Bachelor's degree or 4 additional years of experience in Aerospace/Defense.

Experience:

Required

• Experience: 8 years of experience in export compliance, international logistics, or a paralegal role within a highly regulated industry (Aerospace/Defense preferred).

Regulatory Knowledge: Basic to intermediate understanding of the EAR.

Attributes: Exceptional organizational skills and the ability to manage high-volume administrative tasks with a high degree of accuracy.

Communication Skills:

Required:

• Ability to read, write,speak, and understand English.
• Ability to defend compliance values professionally when interacting with external vendors and internal stakeholders.

Technical Systems Proficiency:

Required:

• Proficiency with OCR or similar GTM software, ACE/AES, and SNAP-R. High proficiency in Google Workspace (Sheets, Sites, Drive).

Level of Decision Making:

• This role must be able to make operational, tactical& strategic decisions that impact the trade controls compliance of each transaction.

Direct Reports:

• 2 Exempt Reports
• 2 of Non-exempt Reports

Physical Requirements:

• 100% Onsite in Glendale, Arizona - No Hybrid or Remote opportunity
• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports, and engineering drawings. Daily
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Daily
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Minimally
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Minimally
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Minimally
• Sitting: able to sit for long periods of time in meetings, working on the computer. Daily
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on the production floor. Regularly.
• Travel: able to travel independently and at short notice. Very minimal amount if at all
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.
• Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site.
• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.