Senior Executive Assistant to Directors

Pivot Point Solutions; Oakland (CA); On-site; USD 91,693,000 - 123,213,000; Full time

Job summary

Pivot Point Solutions is seeking an experienced Senior Director’s Assistant to provide high-level administrative support to three Director-level leaders in Oakland, CA. The role requires independent management of complex schedules, travel coordination, and executive communications in a fast-paced environment.

The ideal candidate will have prior experience supporting multiple Directors, handling expenses, onboarding, compliance, records management, and departmental operations while maintaining

Qualifications

• High School Diploma or GED required.
• 3+ years of experience supporting multiple Director-level leaders or above.
• Experience managing multiple executive calendars and coordinating meetings and travel.

Responsibilities

• Manage complex calendars for three Directors, including scheduling and conflicts.
• Coordinate meetings, virtual and in-person, agendas and logistics.
• Prepare, proofread, edit, and format correspondence, presentations, and reports.
• Track action items, deadlines, and follow up with stakeholders.
• Coordinate executive travel, itineraries, events, and local office activities.
• Process expense reports, invoices, and purchase orders.

Skills

Calendar management

Expense reporting

Travel coordination

Executive communications

Document preparation

Education

High School Diploma or GED

Associate’s degree (advantage)

Tools

Microsoft Office

Virtual meeting tools

Job description

Pivot Point Solutions is seeking an experienced Senior Director’s Assistant to provide high-level administrative support to three Director-level leaders in Oakland, CA. The role requires independent management of complex schedules, travel coordination, and executive communications in a fast-paced environment.

The ideal candidate will have prior experience supporting multiple Directors, handling expenses, onboarding, compliance, records management, and departmental operations while maintaining