Senior Executive Assistant to City Manager

City of Hayward; Hayward (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Alternative Work Schedule

Telecommuting option

Vacation - 80 hours minimum

Paid Holidays 15.5 days

Health, Dental and Vision coverage

CalPERS retirement

Job summary

City of Hayward is seeking an Executive Assistant to provide high-level administrative and technical support to the City Manager, Mayor, and City Council in Hayward, CA. The role requires handling confidential and sensitive information with discretion and professionalism.

The ideal candidate will have strong organizational skills, excellent written and verbal communication, and the ability to manage competing priorities in a public service environment.

Qualifications

• Five years of increasingly responsible administrative support or personal assistant work for an executive, high level manager, or elected official.
• Associate's Degree required; Bachelor's degree desirable.
• Bilingual applicants strongly encouraged to apply.

Responsibilities

• Manage the City Manager's and Mayor's calendars with professional scheduling and logistics.
• Represent the City to the public, business community, and other agencies as requested.
• Interpret policies, procedures, laws, and regulations in inquiries and complaints; follow up to resolution.
• Prepare background documents and routine reports as needed.
• Coordinate travel arrangements and schedule meetings and civic functions.
• Maintain confidential data and records with discretion and accuracy.
• Screen calls and respond to sensitive information requests; assist management staff with assignments.

Skills

Executive support

Calendar management

Discretion

Public liaison

Written communication

Independent work

Education

Associate's Degree in Office Management

Bachelor's degree preferred

Tools

Office software

Website maintenance tools

City software systems

Job description

City of Hayward is seeking an Executive Assistant to provide high-level administrative and technical support to the City Manager, Mayor, and City Council in Hayward, CA. The role requires handling confidential and sensitive information with discretion and professionalism.

The ideal candidate will have strong organizational skills, excellent written and verbal communication, and the ability to manage competing priorities in a public service environment.