Senior Executive Assistant, Superintendent-President

Long Beach City College; Long Beach (CA); On-site; USD 98,000 - 133,000; Full time

Job summary

Long Beach City College is seeking a Senior Executive Assistant to the Superintendent-President to provide high-level confidential administrative support and oversee executive office operations. Responsibilities include managing a complex calendar, coordinating travel, and preparing sensitive materials for leadership review.

The role requires strong discretion, communication, and organizational skills, with experience supporting senior leadership in a large, complex organization.

Qualifications

• Bachelor’s degree in business administration, public administration, communications, or a related field and six (6) years of qualifying experience; or an Associate degree and eight (8) years; or an equivalent combination.
• Experience providing executive-level support with discretion, judgment and confidentiality.
• Strong written and verbal communication, organizational, and administrative skills.

Responsibilities

• Manage a complex executive calendar and travel arrangements.
• Prepare and review sensitive correspondence, reports, agendas and minutes for accuracy.
• Monitor and reconcile the Office budget.
• Coordinate communications with District leadership, Board members, and diverse constituencies.
• Provide lead work direction to assigned staff and serve as alternate to the Senior Executive Assistant, Governing Board.

Job description

Senior Executive Assistant, Superintendent-President

Open Recruitment

Senior Management Position
6-Month Eligibility List

$97,725.00 - $133,153 Annually

11 Steps - Range 7 / Management Team
Current Vacancy: 100%, 12 months

This recruitment will be used to fill current and future vacancies.

*Applications will only be accepted on November 19, 2026 from 8:00 am until 5:00 pm.*

The Office of the Superintendent-President of the Long Beach Community College District is seeking an experienced professional for the position of Senior Executive Assistant, Superintendent-President. The incumbent provides high-level, confidential administrative support and plans, coordinates, and oversees executive office operations. Responsibilities include managing a complex executive calendar and travel arrangements; preparing and reviewing sensitive correspondence, reports, agendas, and minutes for accuracy and completeness; monitoring and reconciling the Office budget; and coordinating communications with District leadership, Board members, and diverse internal and external constituencies. The incumbent also provides lead work direction and guidance to assigned staff and serves as the designated alternate to the Senior Executive Assistant, Governing Board, supporting continuity of Board operations and compliance with public meeting requirements.

Desired qualifications include substantial experience directly supporting a senior executive in an organization comparable to the District in size and operational complexity, with demonstrated proficiency in independently managing complex executive office functions with minimal direction. Candidates should demonstrate the ability to anticipate executive needs, assess and adjust competing priorities, research and synthesize information, prepare accurate and complete materials, and resolve sensitive matters using sound judgment, discretion, tact, and diplomacy. Strong written communication, organizational, and administrative skills, including experience coordinating executive schedules, monitoring budgets, and confidential records, are also desirable. The successful candidate will work effectively within a participatory governance environment, demonstrate sensitivity to the diverse backgrounds and experiences of community college students and constituents, and possess knowledge of applicable policies, procedures, and provisions of the California Education Code, Ralph M. Brown Act, and California Public Records Act.

AT-A-GLANCE POSITION INFORMATION

• Type of position: Full time (40 hours/week) / Non-Exempt / Non-Represented / Senior Management*
• Schedule: Monday - Friday, 8:00 am - 5:00 pm
• Location: Liberal Arts Campus (LAC) or Trades, Technology but will support both campuses
• Salary: Management Range 7, $97,725.00 - $133,153 Annually
• *Eligibility list: Will be valid for 6 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications
• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis; however, requests are typically capped at Step 3.
• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.
• *Employees whose positions are designated as senior management of the classified service shall be a part of the classified service, and shall be afforded all rights, benefits, and burdens of other classified employees, except that they shall be exempt from all provisions relating to obtaining permanent status in a senior management position.

ABOUT LONG BEACH CITY COLLEGE

Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 34,798 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 59% are Hispanic/Latinx, 14% are White, 12% are Black/ African American, 10% are Asian & Filipino, 5% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities.

Long Beach City College is committed to empowering our students to become active, ethical participants in their learning, as well as in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities.

Please check out the LBCC mission and values and other strategic initiatives below to learn more.

• Mission & Values
• Equal Employment Opportunity Plan
• Strategic Plan
• Office of the Superintendent President

GENERAL PURPOSE

Under the direction of the Superintendent-President, serves as the primary assistant to the Superintendent-President. Performs a wide variety of complex, sensitive and confidential administrative support functions. Exercises discretion and sound judgment in resolving issues in accordance with laws and District policies. Organizes the workflow in the executive office. Serves as the designated alternate to the Senior, Executive Assistant, Governing Board. Trains and oversees office operations and assigned staff, and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Senior Executive Assistant, Superintendent-President is responsible for planning, coordinating and overseeing administrative functions and activities of the Office of the Superintendent-President to ensure a smoothly operating office in a highly sensitive and changing environment involving District top executives. The incumbent performs complex, diverse and confidential duties in support of the Superintendent-President in interactions with community organizations, interest groups, students, governmental officials, administrators, employee organizations and the public, and requires the highest level of discretion and good judgment.

The Senior Executive Assistant, Superintendent-President is distinguished from Senior Executive Assistant, Governing Board in that an incumbent in the latter class serves as administrative secretary to the Board in the preparation of Board and Executive Committee meeting agenda and minutes and provides other significant administrative and secretarial support related to Board activities to the Superintendent/President and to the Board of Trustees.

EDUCATION, TRAINING AND EXPERIENCE

A Bachelor’s degree from an accredited institution in business administration, public administration, communications, or a closely related field and six (6) years of qualifying experience as defined below; or an Associate degree from an accredited institution in a related field and eight (8) years of qualifying experience as defined below; or an equivalent combination of directly related education, training, and experience.

Qualifying Experience:

Increasingly responsible office administrative experience. At least three (3) of the required years must include complex, confidential administrative support to executive-level leadership or senior administrators and coordination of executive-office operations and communications. Qualifying experience should demonstrate breadth across senior administrative functions, such as executive meeting support, records administration, budget or expenditure monitoring, and other complex executive-office responsibilities.

Experience supporting executive leadership and governing board operations in a community college district, school district, county office of education, or comparable public educational organization is preferred.

Experience is evaluated on the basis of a verifiable 35 hour week, unless specified otherwise. Prorated part-time experience may be acceptable.

Licenses; Certificates; Special Requirements:

May require a valid California driver's license and the ability to maintain insurability under the District’s vehicle insurance policy.

APPLICATION AND SELECTION PROCESS

To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Selection Process:

The following examination segments are pass/fail and may be utilized during the selection process:

• screening of the applicant's training, background, and experience
• An Online Written Test or Oral Panel Interview may be used to assess applicant qualifications. Test parts are determined by the size and competitiveness of the candidate pool.
  • The qualified candidates will be placed on an unranked list. Seniority points for internal existing LBCC employees and points for Veteran's credit will not be added. The unranked list will be submitted to the hiring authority for consideration.
• Final interview

**Please note that this schedule is tentative and subject to change**

Training and Experience Examination: November 20, 2026

Qualification appraisal interview (100%) (may be via Zoom or in-person): December 3–4, 2026

Final interview (in-person only): December 17, 2026

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***

DISABILITY ACCOMMODATIONS

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling [phone] or [phone].

THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.

Fair Chance Statement

At Long Beach City College, we are deeply committed to equity and creating access to meaningful opportunities for all individuals, regardless of their past. We recognize the systemic challenges that formerly incarcerated individuals face when re-entering the workforce and are committed to supporting their journey towards finding successful and fulfilling careers. As part of our inclusive hiring practices and unwavering commitment to diversity, we strongly encourage applications from individuals with lived experience in the justice system. Prior incarceration does not disqualify you from consideration; all applicants are evaluated based on their qualifications and alignment with the role. In compliance with the California Fair Chance Act, applicants are not required to disclose conviction history, or participate in a background check, prior to a conditional offer of employment. After making a conditional offer and running a background check, if Long Beach City College is concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating or rehabilitative evidence, or challenge the accuracy of the background check report before a final employment decision is made.

Transfer Requests for current LBCC Employees:

District employees may request to transfer by completing the Transfer Request Form (Download PDF reader)

Ancestral Land Acknowledgement

Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.