Senior Executive Assistant — Strategic Support & Travel

Nutanix; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Nutanix in San Jose, CA seeks an experienced Administrative Assistant to support senior sales executives in a fast-paced, high-tech environment. The role requires discretion, proactive problem solving, and the ability to manage complex calendars, travel plans, and correspondence with minimal direction.

The successful candidate will demonstrate outstanding time management, strong written and verbal communication, and the ability to juggle competing priorities while maintaining a professional

Qualifications

• Preferred BS or BA with 2 years of continual experience supporting multiple Vice Presidents and above within a highly demanding fast-paced Sales organization.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; able to take initiative and manage projects.

Responsibilities

• Provide general, routine to complex administrative support with proactive solutions for executives.
• Manage and coordinate highly complex calendars and internal/external meetings.
• Coordinate global travel arrangements and related documentation in advance.
• Prepare correspondence, meeting minutes, reports, and summaries with brand alignment.
• Create organizational POs and process invoices through NetSuite and Coupa.
• Prepare executive expense reports through Expensify and manage communications.

Skills

Calendar management

Communication skills

Executive support

Discretion & judgment

MS Office

Education

Bachelor's degree (BS/BA) or equivalent

Experience supporting VP level

Tools

MS Office Suite

Job description

Nutanix in San Jose, CA seeks an experienced Administrative Assistant to support senior sales executives in a fast-paced, high-tech environment. The role requires discretion, proactive problem solving, and the ability to manage complex calendars, travel plans, and correspondence with minimal direction.

The successful candidate will demonstrate outstanding time management, strong written and verbal communication, and the ability to juggle competing priorities while maintaining a professional