Senior Executive Assistant (SEA)

Inside Higher Ed; Albany (GA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical and major medical insurance

Group life insurance

Tuition Assistance Program

Job summary

An educational institution is seeking a Senior Executive Assistant (SEA) to support the University President and Vice President. This strategic role involves managing executives' complex schedules, coordinating internal communications, and providing high-level operational support. The ideal candidate will have a Bachelor's degree and at least five years of experience in a similar environment, showcasing exceptional organizational and communication skills. The position offers competitive compensation commensurate with education and experience.

Qualifications

• Minimum of five years of progressively responsible experience supporting senior-level executives.
• Demonstrated ability to manage multiple priorities in a fast-paced, high-stakes environment.
• Experience in a higher education or similarly complex organization.

Responsibilities

• Manage the complex calendars of the President and Vice President.
• Draft and edit correspondence, reports, and presentations for executive review.
• Align priorities between top executives to ensure cohesive leadership.
• Oversee daily operations and coordinate high-level meetings and travel.

Skills

Unshakeable Judgment

Expert People Skills

Master-Level Organization

Powerful Communication

Strategic Influence

Education

Bachelor's degree from an accredited institution

Higher education experience

Job description

Join to apply for the Senior Executive Assistant (SEA) role at Inside Higher Ed

Job Summary

The Senior Executive Assistant (SEA) is not a traditional administrative role but a strategic partner and trusted advisor who plays a pivotal role in advancing the mission and priorities of the University. Reporting directly to the Vice President of Strategy and University Affairs, the SEA provides high-level administrative, operational, and strategic support to both the University President and the Vice President of Strategy and University, ensuring the seamless execution of institutional goals, initiatives, and alignment across the university's top leadership. The SEA is a vital force multiplier for the University's top leadership, enabling the President and Vice President to focus on strategic leadership, institutional growth, and community engagement.

Responsibilities

• Time Guardian & Gatekeeper
  • Strategically manage the complex and intersecting calendars of the President and Vice President of Strategy and University Affairs.
  • Prioritize and coordinate appointments, meetings, university events, and travel.
  • Serve as the first point of contact for the Office of the President.
  • Develop systems to triage and prioritize requests requiring executive attention.
• Information Hub & Communicator
  • Manage the flow of internal and external communications, ensuring clarity, accuracy, and timeliness.
  • Draft, review, and edit correspondence, reports, and presentations for executive review.
  • Prepare meeting agendas, compile briefing materials, and ensure timely follow-up on action items.
  • Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Problem Solver & Strategist
  • Anticipate challenges and proactively identify solutions to support executive decision-making.
  • Align priorities between the President and Vice President of Strategy and University Affairs to ensure cohesive leadership.
  • Independently manage critical issues and projects with minimal supervision.
  • Provide strategic counsel based on a deep understanding of institutional goals and operations.
• Office Manager
  • Oversee the daily operations of the Office of the President and Vice President of Strategy and University Affairs.
  • Manage budgets and financial processes under the purview of the President and Vice President of Strategy and University Affairs.
  • Supervise administrative support personnel.
  • Coordinate logistics for high-level meetings, events, and special initiatives.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Minimum of five (5) years of progressively responsible experience supporting senior-level executives, preferably in higher education or a similarly complex organization.
• Demonstrated ability to manage multiple priorities in a fast-paced, high-stakes environment.

Preferred Qualifications

• Experience working in a university or public sector setting.
• Familiarity with executive-level governance, strategic planning, and institutional advancement.

Knowledge, Skills, & Abilities

• Unshakeable Judgment: Exercises discretion and maintains the highest level of confidentiality.
• Expert People Skills: Builds strong relationships with various stakeholders and navigates sensitive situations with diplomacy.
• Master-Level Organization: Manages multiple projects with precision, meeting all deadlines.
• Powerful Communication: Communicates clearly and professionally across all mediums.
• Strategic Influence: Navigates complex environments and builds consensus to drive initiatives forward.

Proposed Salary

Salary is commensurate with education and experience.

Required Documents to Attach

• Cover letter.
• Resume.
• Unofficial transcripts.
• List of three professional references.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at [phone], or by email at [e-mail]. For technical support, please call the USG Service Desk at [phone], or by email at [e-mail].

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University. Certain positions may also require the selected candidate to submit to or have:
• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test.

Benefits

Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.