Senior Executive Assistant & Office Operations Partner

Acloché LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Strategic role in a growing firm

Exposure to senior leadership

Professional development opportunities

Job summary

Acloché LLC is seeking an experienced Senior Administrative Assistant to join our client’s growing investment firm. This highly visible role supports senior leadership while also contributing to day-to-day operations, ensuring smooth coordination across the organization.

The ideal candidate is proactive, highly organized, and able to balance executive support with business development, travel planning, and office management. Excellent communication and confidentiality are essential.

Qualifications

• 6+ years of administrative, executive assistant, or comparable experience.
• Experience supporting senior-level executives or leadership teams.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication.
• Discretion and confidentiality when handling sensitive information.
• Proactive, relationship-building, and problem-solving mindset.
• Advanced MS Office skills and familiarity with travel platforms.

Responsibilities

• Provide high-level executive support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and leadership needs to keep activities running smoothly.
• Communicate professionally with internal and external stakeholders.
• Prepare reports, correspondence, presentations, and other materials.
• Coordinate meetings, logistics, catering, and office needs.
• Assist with CRM administration, onboarding initiatives, and internal communications.
• Support expense reporting and reconciliation; back up for recurring tasks.
• Handle correspondence and special projects; maintain organized records.

Skills

Executive support

Organizational skills

Communication skills

Attention to detail

Discretion & confidentiality

Problem solving

Team collaboration

Proactive mindset

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Acloché LLC is seeking an experienced Senior Administrative Assistant to join our client’s growing investment firm. This highly visible role supports senior leadership while also contributing to day-to-day operations, ensuring smooth coordination across the organization.

The ideal candidate is proactive, highly organized, and able to balance executive support with business development, travel planning, and office management. Excellent communication and confidentiality are essential.