Senior Executive Assistant & Front Office Lead

Delaware Nation Industries; Washington; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Premium healthcare coverage

401(k) Matching

Disability insurance (short/long-term)

Pet insurance

Professional development reimbursement

Parking and transit benefits

Job summary

The Bureau of Education and Cultural Affairs (ECA) seeks an Administrative Assistant IV (Senior Executive) to support the Assistant Secretary, Chief of Staff, and the ECA Front Office in Washington. Responsibilities include scheduling, memo drafting, coordinating taskers, and providing substantive policy analysis, travel and budget support, and project management.

Strong writing, critical thinking, organizational skills, and ability to prep senior principals for meetings are required, with

Qualifications

• A Bachelor’s degree.
• Some specialized experience providing the knowledge, skills, and abilities to perform the responsibilities of the position.
• Basic familiarity with U.S. foreign policy and international educational and cultural exchanges.
• Excellent computer skills, with proven experience in or the ability to learn MS Office (Access, Excel, Outlook, PowerPoint, Word), Adobe Creative Suite, Email marketing tools, Salesforce.
• Experience gathering, interpreting, and synthesizing data to inform management and stakeholders.
• Demonstrated skills or knowledge of global internet access and research capabilities.
• Strong critical thinking and analytical skills.
• Strong written and oral communication skills.
• Ability to interact with all nationalities in a culturally sensitive manner.
• Flexible, team-oriented approach to work.
• Preference for work on educational and cultural exchanges.
• Preference for exposure to U.S. foreign affairs agencies and/or international organizations.
• Ability to multitask, prioritize and deliver high-quality work within deadlines.

Responsibilities

• Provide support directly to Deputy Assistant Secretary level and above.
• Draft, edit materials such as correspondence, memoranda, speeches, reports, newsletters, and briefing papers.
• Prepare briefing checklists, briefing papers, and briefing books for meetings and events.
• Coordinate high-level meetings, staff, and liaison engagements; arrange security clearances, VIP needs, and travel as needed.
• Serve as notetaker for meetings and prepare materials in advance.
• Compile background memoranda, talking points, and scenarios for principals.
• Coordinate representational events, budgets, volunteers, and event materials.
• Provide support at representational events and ensure proper logistics and access.
• Manage calendars, meeting schedules, reservations, transportation, and communications with Public Affairs for schedules.
• Travel planning for sensitive domestic and foreign executive trips; may travel with principals.
• Provide analytical and logistical support for Bureau projects, including planning, managing, and executing activities.
• Track taskers and DAS-level clearances; ensure timely responsiveness.
• Prepare written materials to outline agendas, minutes, and follow-ups.
• Support office staff through editing position descriptions, performance reviews, and database maintenance.
• Support IT and records management by maintaining document tracking, travel systems and biographic data.
• Provide general administrative and programmatic support to the ECA Front Office as needed.

Skills

Critical thinking

Analytical skills

Written communication

Oral communication

Multitasking

Teamwork

Cultural sensitivity

Interpersonal skills

Foreign policy awareness

Flexibility

Education

Bachelor's degree

Tools

MS Office Suite

Adobe Creative Suite

Email marketing tools

Salesforce

Job description

The Bureau of Education and Cultural Affairs (ECA) seeks an Administrative Assistant IV (Senior Executive) to support the Assistant Secretary, Chief of Staff, and the ECA Front Office in Washington. Responsibilities include scheduling, memo drafting, coordinating taskers, and providing substantive policy analysis, travel and budget support, and project management.

Strong writing, critical thinking, organizational skills, and ability to prep senior principals for meetings are required, with