Senior Executive Assistant - Amgen Ohio

Amgen Inc. (IR); New Albany (OH); Hybrid; USD 86,000 - 116,000; Full time

Benefits offered by this job

Stock-based long-term incentives

Discretionary annual bonus program

Retirement and Savings Plan

Flexible work models (remote & hybrid)

Job summary

Amgen Inc. in Ohio seeks a Senior Executive Assistant to proactively manage the VP’s calendar, coordinate global meetings and travel, and prepare briefing materials.

You will liaison across Amgen, support senior leaders, and drive efficient administrative operations in a dynamic biotech environment. The role requires strong discretion, superb communication, and advanced proficiency with SAP, Miro, and Microsoft Office tools.

Qualifications

• Associate degree with 4+ years of senior administrative experience, or high school diploma with 6+ years.
• Experience supporting large teams across multiple geographic locations, including remote workers.
• Excellent written, verbal, and presentation skills.
• Ability to manage calendars across multiple time zones and coordinate travel.
• Absolute discretion and confidentiality.

Responsibilities

• Proactively handle the executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring VP is appropriately represented at all forums.
• Act as a liaison between groups under the responsibility of the executive and across Amgen
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Organize arrangements for and execute key tasks to efficiently lead a variety of global business meetings utilizing WebEx, Microsoft Teams and Telepresence technologies
• Schedule, coordinate and supervise events reflected on VP’s engagement plan, including All Staff meetings and special events
• Coordinate domestic and international travel arrangements amidst dynamic business requirements and prepare and process expense reports
• Review, prioritize and flag high priority communications (emails and documentation)
• Coordinate complex meeting logistics, confidentiality agreements, conference logistics, and quarterly/annual events
• Direct calendar management for the executive including coordination with HR Site Head, Corporate Affairs Lead and Chief of Staff
• Managing invoice/POs through SAP system
• Draft, format and distribute communications for Executives
• Arrange domestic and international travel arrangements with expense processing
• Continuously improve administrative services through process improvements

Education

Associate degree

High school diploma

Tools

SAP

Miro

Microsoft Office

Cisco WebEx

Smartsheet

Job description

Career Category Administrative Job Description Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant - Amgen Ohio

What you will do

Let’s do this. Let’s change the world.

• Proactively handle the executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring that VP is appropriately represented at all forums
• Act as a liaison between groups under the responsibility of the executive and across Amgen
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Organize arrangements for and execute key tasks to efficiently lead a variety of global business meetings utilizing WebEx, Microsoft Teams and Telepresence technologies
• Schedule, coordinate and supervise events reflected on VP’s engagement plan, including All Staff meetings and special events
• Coordinate domestic and international travel arrangements amidst dynamic business requirements and prepare and process expense reports
• Review, prioritize and flag high priority communications (emails and documentation)
• Coordinate more sophisticated services (i.e., large complex meeting logistics, confidentiality agreements, scientific and medical conference logistics, corporate event planning bi-monthly, quarterly or annually)
• Direct calendar management for the executive including coordination with senior staff such as the HR Site Head, Corporate Affairs Lead and Chief of Staff
• Managing invoice/POs through SAP system
• Connect with Executives (draft, format and distribute communications)
• Arrange domestic and international travel arrangements to include timely preparation and processing of expense reports
• Continuously improve the administrative services including proposed process improvement

What we expect of you

Basic Qualifications

• Associate degree and 4 years of senior administrative experience OR High school diploma/GED and 6 years of senior administrative experience

Preferred Qualifications

• 4+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers
• Experience handling multiple calendars including coordination across multiple time zones
• Ability to collaborate closely with cross-functional team members and effectively connect with internal and external business partners
• Excellent written, verbal, and presentation skills in communicating key business and operational information including speaking in front of medium to large groups
• Outstanding organizational, time management, project management and communication skills
• Ability to run multiple tasks, prioritize and meet deadlines
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues
• Expert knowledge of computer software including SAP, Miro, Microsoft Office (Word, PowerPoint, Excel, Teams), Cisco WebEx and Smartsheet

What you can expect from us

• The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.
• In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:
  • A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
  • A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
  • Stock-based long-term incentives
  • Award-winning time-off plans
  • Flexible work models, including remote and hybrid work arrangements, where possible

Sponsorship for this role is not guaranteed. In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range 85,590.75USD -115,799.25 USD

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.

Amgen focuses on areas of high unmet medical need and leverages its biologics manufacturing expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to one of the world’s leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

For more information, visit www.amgen.com and follow us on www.twitter.com/amgen