Senior Executive Assistant

Socket.dev; South San Francisco (CA); On-site; USD 88,000 - 119,000; Full time

Benefits offered by this job

Retirement and savings plan

Group medical, dental, vision coverage

Life and disability insurance

Flexible spending accounts

Discretionary annual bonus program

Stock-based incentives

Flexible work models

Job summary

Amgen is seeking a Senior Executive Assistant for the Research Biology group, located in South San Francisco and Thousand Oaks. You will support the VP and senior leadership, manage complex calendars, plan domestic and international travel, and coordinate department-wide communications on-site.

Qualifications

• Associate’s degree and 4 years of administrative experience
• High school diploma / GED and 6 years of administrative experience
• Bachelor’s degree with 5+ years of experience in an administrative support role supporting large teams at different levels
• Supervisory or leadership experience working in technology-based organizations
• Excellent organizational skills and ability to manage multiple people
• Detail-oriented and excellent travel and meeting planning skills including proactive planning of business needs
• Good external customer communication skills
• Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, Teams, SharePoint, Workday and SAP, along with advanced typing skills
• Excellent time management and project management skills with the ability to prioritize projects of greater vitality and importance
• Calm under pressure
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Experience providing administrative support to remote staff
• Ability to work in a fast-paced environment with an effective, can-do attitude
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues
• Ability to recognize and resolve problems with minimal oversight

Responsibilities

• Support the vice president and the senior leadership team by managing administrative functions, coordinating communication, and helping to facilitate strategic priorities
• Lead and develop a team of Administrative Coordinators (ACs)
• Build and maintain close working relationship with key partners within Amgen and externally and serve as a liaison for communication
• Handle sensitive information with discretion and maintain confidentiality
• Manage executive calendar with complex schedules across multiple time zones, including coordinating and scheduling meetings, prioritizing appointments, and resolving conflicts
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries. Ensure travel and expense reports are managed in compliance with company policy
• Coordinate and support internal and external meetings, including arranging audiovisual support, securing venues, and planning and facilitating the meeting agenda and presentations
• Organize and manage logistics for the Research Biology team overall, including onboarding staff, coordinating department-wide communications and updates, and managing the department website
• Contribute to cross-functional initiatives and ensure completion of deliverables

Skills

Executive support

Calendar management

Communication skills

Leadership

Time management

Education

Associate degree

High school diploma

Tools

Outlook

MS Word

PowerPoint

Excel

Teams

SharePoint

Workday

SAP

Job description

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease – we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant - Research Biology

What you will do

Let’s do this. Let’s change the world. The Amgen Research Biology team is seeking a highly motivated Senior Executive Assistant. In this role, you will provide administrative support and partnership to the Vice President, Research Biology Head and be a resource for the department. In this vital role, you will manage complex assignments efficiently while proactively anticipating the team's needs and developing future plans. The Senior Executive Assistant will be responsive, resilient, and creative, understand the roles and responsibilities of team members and key partners, and be able to effectively prioritize and independently make decisions. The Research Biology teams are located in South San Francisco, CA and Thousand Oaks, CA, and the position will be onsite.

Responsibilities include:

• Support the vice president and the senior leadership team by managing administrative functions, coordinating communication, and helping to facilitate strategic priorities.
• Lead and develop a team of Administrative Coordinators (ACs).
• Build and maintain close working relationship with key partners within Amgen and externally and serve as a liaison for communication.
• Handle sensitive information with discretion and maintain confidentiality.
• Manage executive calendar with complex schedules across multiple time zones, including coordinating and scheduling meetings, prioritizing appointments, and resolving conflicts.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries. Ensure travel and expense reports are managed in compliance with company policy.
• Coordinate and support internal and external meetings, including arranging audiovisual support, securing venues, and planning and facilitating the meeting agenda and presentations.
• Organize and manage logistics for the Research Biology team overall, including onboarding staff, coordinating department-wide communications and updates, and managing the department website.
• Contribute to cross-functional initiatives and ensure completion of deliverables.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a highly organized go-getter with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

Or

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Bachelor’s degree with 5+ years of experience in an administrative support role supporting large teams at different levels
• Supervisory or leadership experience working in technology-based organizations
• Excellent organizational skills and ability to manage multiple people
• Detail-oriented and excellent travel and meeting planning skills including proactive planning of business needs
• Good external customer communication skills
• Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, Teams, SharePoint, Workday and SAP, along with advanced typing skills
• Excellent time management and project management skills with the ability to prioritize projects of greater vitality and importance
• Calm under pressure
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Experience providing administrative support to remote staff
• Ability to work in a fast-paced environment with an effective, can-do attitude
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues
• Ability to recognize and resolve problems with minimal oversight

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

• Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans and bi-annual company-wide shutdowns
• Flexible work models, including remote work arrangements, where possible

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Amgen will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

Salary Range

87,618.00USD -118,542.00USD