Senior Executive Assistant - Amgen Ohio

BioSpace; New Albany (OH); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Retirement and Savings Plan

Healthcare plan

Flexible work model

Time-off programs

Job summary

Amgen is seeking a Senior Executive Assistant in Ohio to proactively manage the VP's calendar, coordinate domestic and international travel, and prepare briefing materials for daily meetings. The role requires coordinating across global teams and handling high-priority communications with discretion.

Ideal candidates will have strong executive-support experience, exceptional organizational skills, and proficiency with SAP, Miro, and Smartsheet, with hybrid work options available where possible.

Qualifications

• Associate degree and 4 years of senior administrative experience OR
• High school diploma/GED and 6 years of senior administrative experience
• Experience supporting large teams across geographic locations including remote workers
• Excellent written, verbal, and presentation skills communicating business information

Responsibilities

• Proactively manage executive calendar with focus on efficient time utilization
• Liaise between groups under the executive and across Amgen
• Prepare briefing documents in advance of meetings
• Coordinate travel arrangements domestically and internationally and process expenses
• Lead large complex meeting logistics and events
• Draft, format, and distribute communications to executives

Skills

Calendar management

Cross-functional collaboration

Executive support

Communication skills

Project management

Education

Associate degree

High school diploma/GED

Tools

SAP

Miro

Microsoft Office

Cisco WebEx

Smartsheet

Job description

Join Amgens Mission of Serving Patients

At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Join Amgens Mission of Serving Patients

At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant - Amgen Ohio

What You Will Do

• Proactively handle the executives calendar with a focus on efficient time utilization and time conflict management, ensuring that VP is appropriately represented at all forums
• Act as a liaison between groups under the responsibility of the executive and across Amgen
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Organize arrangements for and execute key tasks to efficiently lead a variety of global business meetings utilizing WebEx, Microsoft Teams and Telepresence technologies
• Schedule, coordinate and supervise events reflected on VPs engagement plan, including All Staff meetings and special events
• Coordinate domestic and international travel arrangements amidst dynamic business requirements and prepare and process expense reports
• Review, prioritize and flag high priority communications (emails and documentation)
• Coordinate more sophisticated services (i.e., large complex meeting logistics, confidentiality agreements, scientific and medical conference logistics, corporate event planning bi-monthly, quarterly or annually)
• Direct calendar management for the executive including coordination with senior staff such as the HR Site Head, Corporate Affairs Lead and Chief of Staff
• Managing invoice/POs through SAP system
• Connect with Executives (draft, format and distribute communications)
• Arrange domestic and international travel arrangements to include timely preparation and processing of expense reports
• Continuously improve the administrative services including proposed process improvement

What We Expect Of You

We are all different, yet we all use our unique contributions to serve patients. The executive administrative professional we seek is a dynamic individual with these qualifications.

Basic Qualifications

• Associate degree and 4 years of senior administrative experience OR
• High school diploma/GED and 6 years of senior administrative experience

Preferred Qualifications

• 4+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers
• Experience handling multiple calendars including coordination across multiple time zones
• Ability to collaborate closely with cross-functional team members and effectively connect with internal and external business partners
• Excellent written, verbal, and presentation skills in communicating key business and operational information including speaking in front of medium to large groups
• Outstanding organizational, time management, project management and communication skills
• Ability to run multiple tasks, prioritize and meet deadlines
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues
• Expert knowledge of computer software including SAP, Miro, Microsoft Office (Word, PowerPoint, Excel, Teams), Cisco WebEx and Smartsheet

What You Can Expect From Us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In Addition To The Base Salary, Amgen Offers a Total Rewards Plan, Based On Eligibility, Comprising Of Health And Welfare Plans For Staff And Eligible Dependents, Financial Plans With Opportunities To Save Towards Retirement Or Other Goals, Work/life Balance, And Career Development Opportunities That May Include

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models, including remote and hybrid work arrangements, where possible

Sponsorship

Sponsorship for this role is not guaranteed.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.