Senior Executive Assistant & Advancement Projects Lead

Roanoke-College; Salem (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Roanoke College in Salem, Virginia, seeks a Senior Executive Assistant & Project Coordinator to support the Vice President for Advancement.

You will lead executive operations, fundraising support, records management, and diverse project coordination across the division.

This role requires discretion, strong organizational skills, and the ability to improve processes to enhance donor relations and campus programs.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3 to 5 years of administrative, executive support, advancement, or related experience.
• Strong organizational, project management, communication, and interpersonal skills.
• Ability to manage confidential information with discretion.
• High attention to detail and accuracy; independent judgment in managing priorities.
• Demonstrated ability to develop, administer, and improve business processes in a complex professional environment.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and travel locally.

Responsibilities

• Own and manage executive calendar, meetings, travel, and expense reporting.
• Coordinate donor meetings, fundraising schedules, and donor communications.
• Prepare meeting materials, record minutes, and track action items.
• Develop SOPs and improve advancement workflows.
• Support onboarding, workspace setup, and team integration.
• Generate reports and dashboards to inform strategy.
• Provide evening/weekend event support as needed.

Skills

Organizational skills

Project management

Communication skills

Interpersonal skills

Discretion with confidential info

Attention to detail

Independent judgment

MS Office

Team collaboration

Travel locally

Education

Bachelor's degree

Tools

CRM systems

Job description

Roanoke College in Salem, Virginia, seeks a Senior Executive Assistant & Project Coordinator to support the Vice President for Advancement.

You will lead executive operations, fundraising support, records management, and diverse project coordination across the division.

This role requires discretion, strong organizational skills, and the ability to improve processes to enhance donor relations and campus programs.