Senior Executive Assistant

Akima; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant in Washington, DC to support senior government personnel and ensure streamlined operations. Responsibilities include managing schedules, organizing documents, and coordinating activities while maintaining a high level of attention to detail. Ideal candidates will have 4-6 years of executive assistance experience and excellent communication skills.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k)

Vacation and sick leave

Qualifications

• 4-6 years of experience in an executive assistant position.
• Strong organizational and interpersonal skills.
• Ability to perform multiple tasks with attention to detail.

Responsibilities

• Provide direct support to Senior Government personnel.
• Manage schedules, answer phones, and organize files.
• Review documents and coordinate activities.

Skills

Organizational skills

Interpersonal skills

Critical thinking

Communication

Proactivity

Education

Bachelor’s of Arts or Bachelor’s of Science

Tools

Microsoft Office Suite

Microsoft SharePoint

Job description

Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).

Responsibilities

Job Responsibilities

Provide direct support to Senior Government personnel in both administrative and support services.

Oversee executive assistants tasks and programs.

Coordinate activities with direct reports and other staff.

Review documents for ASPR executives.

Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.

Answer telephones, route calls, and take messages.

Schedule and monitor the staff calendars.

Organize files and other written communications.

Coordinate activities with direct reports and other staff.

Take meeting notes and prepare correspondence for signature.

Make travel arrangements and prepare travel vouchers.

Coordinate special projects such as white papers, reports, and briefings.

Edit and update documents such as white papers, reports, staffing / hiring, management directives and policy.

Provide meeting notes / minutes, action items and schedules of activities for Front.

Office personnel and groups.

Review and write executive correspondence and documents.

Pick up and deliver mail.

Track / manage office supplies.

Format documents, route, and track approvals.

Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and / or invoice submissions.

Other clerical / administrative tasks, as required.

Track Broad Agency Announcement (BAA) process, to include :

Daily monitoring of the BAA inbox for white paper and proposal submissions,

Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,

Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,

Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,

Answer inquiries from companies regarding the status of their submissions, and

Provide BAA submission updates at biweekly team meetings.

Qualifications

Minimum Qualifications :

Bachelor’s of Arts (BA) or Bachelor’s of Science (BS) degree in a relevant field.

4-6 years of experience in an executive assistant position.

Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Ability to work independently, self-motivated, and proactive.

Meet deadlines with high quality work in a fast-paced environment.

Very strong interpersonal skills and the ability to build relationships with stakeholders.

Track record of delivering well-organized and accurate work.

Excellent critical thinking, written and verbal communication skills.

Must be able to pass an HHS Public Trust background check.

Desired Qualifications

• Experience using Microsoft SharePoint.

Posted Salary Range

Benefits Information

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Job : Office & Administrative Support

Travel : None

Clearance : Able to Obtain Public Trust

Work Type : On-Site

Remote : No

ReqID : 2024-8243

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Senior Executive Assistant • Washington, DC