Senior Executive Assistant

Mosaic.tech; Washington (District of Columbia); On-site; USD 99,000 - 130,000; Full time

Benefits offered by this job

Equity grants

Competitive benefits

Health insurance

Job summary

Anduril Industries is seeking a Senior Executive Assistant to provide comprehensive support to 2–3 VPs. The role demands discretion, strong judgment, and the ability to drive cross-functional projects while maintaining balance among competing priorities.

The ideal candidate will manage calendars, travel, complex meetings, and executive communications, acting as a primary liaison for internal and external stakeholders while preserving confidentiality and professionalism.

Qualifications

• 5+ years supporting VP-to-C-Suite executives in a fast-paced corporate setting.
• Ability to manage calendars, travel, and complex schedules with precision.
• Strong written and verbal communication for internal/external stakeholders.
• Discretion, confidentiality, and mature professional judgment in sensitive matters.
• Proven multitasking and project coordination across departments.

Responsibilities

• Provide high-level administrative support to 2–3 VPs, manage calendars, reports, travel, meetings, and documents.
• Lead cross-functional projects, coordinate stakeholders, monitor progress, and adjust plans as needed.
• Plan day-to-day admin tasks to maintain smooth executive workflows.
• Represent executives to internal/external clients and manage time access.
• Identify new processes to support executives and their teams.
• Prepare reports and communications to senior leadership with high quality standards.
• Plan all logistics for on-site VIP meetings and events, including agendas and materials.
• Handle confidential matters with discretion and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Multitasking

Project coordination

Time-zone scheduling

Cross-functional collaboration

Tools

Microsoft Office Suite

Job description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

Anduril’s CAO office seeks a Senior Executive Assistant to provide a wide variety of complex and professional-level executive administrative support duties in support of 2-3 VPs. This person will be in a position of high trust and serve as the primary point of contact for internal and external clients. The Senior Executive Assistant is expected to help drive cross-functional projects and initiatives critical to the CAO Executives, while also serving as a liaison to senior management teams. The ideal candidate must be detail-oriented, have the ability to exercise good judgment in a variety of situations, action items with limited oversight, think critically, and offer solutions to problems with a high-level of professionalism and discretion. Being able to anticipate needs of the Executives, maintaining balance among competing priorities, and working well under pressure are essential skills to succeed in this role.

WHAT YOU’LL DO

• Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
• Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem-solving, and making necessary adjustments to ensure timely completion
• Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Executives
• Serve as a representative of the Executives with an array of internal and external clients
• Maintain the Executives schedules and act as the primary point of contact for accessing their time
• Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
• Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
• Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest-quality standards
• Plan, execute, oversee, and facilitate all logistical aspects for on-site VIP meetings and events involving the Executives. This includes preparing agendas, presentation materials, and coordinating with internal teams to ensure seamless execution
• Manage sensitive matters with a high-level of confidentiality and discretion, especially decisions with significant impact on operations of the company
• Own and arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed for the Executives

REQUIRED QUALIFICATIONS

• A minimum of 5 years experience supporting VP to C‑Suite level executives in a fast‑paced corporate environment
• Proven ability to balance multi‑departmental projects from conception to execution with little to no supervision
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
• Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the needs of the Executives
• Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
• Proven ability to handle confidential and sensitive information in a professional manner
• Excellent attention to detail and accuracy
• Strong Microsoft Office Suite skills
• Proficient in scheduling meetings in multiple time zones
• Experience as a project manager is highly preferred and desired
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

US Salary Range

$99,000—$130,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full‑time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.