Program Assistant, Space Special Programs

Mosaic.tech; United States; On-site; USD 112,000 - 149,000; Full time

Benefits offered by this job

Equity grants

Comprehensive benefits

Job summary

Anduril Industries in the United States is seeking a Program Assistant to join the Space Special Programs team. You will support the GM by managing calendars, coordinating travel, and preparing documents to free leadership to focus on strategy.

You will work closely with the Head of Operations to enable engineering staff to work efficiently, acting as a trusted partner to the leadership team and helping drive strategic objectives.

Qualifications

• 5+ years in an executive administrative role.
• Exceptional written and verbal communication.
• Sharp organizational skills and attention to detail.
• Data-driven, people-centric problem solving.
• U.S. Citizen eligible for Top Secret clearance.
• Ability to manage multiple priorities rapidly.
• Maintain confidentiality of sensitive information.

Responsibilities

• Manage GM schedule and priorities.
• Coordinate travel and expense reports.
• Organize long-term goals and document prep.
• Prepare materials for design reviews and proposals.
• Support office operations and culture with the Head of Operations.
• Facilitate meetings with customers and partners.

Skills

Admin experience

Strong communication

Organizational skills

Integrity

Security clearance

Multitasking

Team collaboration

Job description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE TEAM

In the Space Special Programs team, we build spacecraft and space systems which serve a wide variety of functions in the space architecture. At a time when space superiority can no longer be taken for granted and with space systems proliferating at an incredible rate, the Space Special Programs team provides advanced, mission critical capabilities to our customer base to be able to more effectively operate and survive within this expanding environment with limited personnel. Working across product, engineering, sales, logistics, operations, and mission success, the Space Special Programs team develops, tests, deploys, and operates new, unique, space capabilities to drive mission success in challenging operational environments.

ABOUT THE JOB

The Program Assistant is a core member of the Space Special Programs Business Line leadership team, with a primary mandate to actively enhance the GM’s productivity by managing their time, assisting with tasking, and anticipating/solving needs and issues in order to free them to focus on developing and growing the organization’s mission and product space to maintain and grow our advantage as a technology-led, outcome-oriented, space-system developer for the full spectrum of our mission areas.

As part of this you will also be responsible for assisting the Head of Operations in managing the office and helping to enable the engineering staff to focus on accomplishing their tasks as efficiently and quickly as possible. This role requires you to be a trusted partner to the leadership team, and to work with and support the General Manager to achieve our strategic objectives.

WHAT YOU’LL DO:

• Productivity Enhancement. Partner with the General Manager and their leadership team to help facilitate and enhance the team’s productivity.
  • Actively manage the GM’s schedule, and ensure that the priorities of all activities are properly incorporated
  • Handle travel planning, arrangements, and expense reports
  • Organize and track long term goals
  • Help prepare documents, spreadsheets, etc including collecting information from resources within the company
  • Facilitate meetings with customers, mission partners, and other external entities and assure that all appropriate documentation, security requirements, etc are prepared in advance.
• Office Support and Management. Assure that the engineering staff is able to focus on their technical objectives and able to perform them as quickly and efficiently as possible.
  • Assist with administrative functions preparing for design reviews, meetings, proposals, etc.
  • Partner with the Head of Operations to implement and maintain the office culture and environment
  • Assist the Head of Operations with data collection, document creation, etc in support of the preparation of data products for the GM and other corporate functions.

REQUIRED QUALIFICATIONS:

• 5+ years of working experience in an administrative role for a senior executive, with significant office management tasking.
• Strong communication skills across a wide dynamic range, both written and verbal.
• Strong organizational skills and attention to detail in all facets of communication, operation, and behavior.
• Strong emotional intelligence and ability to solve operational problems in a way that is both data-driven and people-centric.
• High level of integrity and the ability to operate with and maintain the sanctity of sensitive information.
• High ownership of tasks with the organizational skills and ability to effectively manage multiple taskings and priorities in parallel, at a rapid pace, and report out on progress regularly.
• Must be a U.S. Citizen and able to obtain and maintain a U.S. Top Secret security clearance
• Proven ability to understand the pace and lifecycle of spacecraft technical development, challenges and risks; ability to work closely and effectively with engineering teams to help them most effectively meet their goals.

PREFERRED QUALIFICATIONS

• Experience working at a technology and/or high growth company.
• Experience working in defense or aerospace.
• Experience working in a broadly-defined support role which requires independent thinking and operation

US Salary Range

$112,000—$149,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

• At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.