Executive Business Partner

Mosaic.tech; Washington (District of Columbia); On-site; USD 129,000 - 171,000; Full time

Benefits offered by this job

Equity grants

Health benefits

Job summary

Anduril Industries is seeking an Executive Business Partner to support 1-2 SVPs within the Global Defense team and work closely with the Chief of Staff. The role requires managing complex scheduling, coordinating travel, and driving results in a dynamic environment.

You will partner with office leadership to bridge administrative efficiency with strategic execution, drawing on experience in senior government or C-suite settings and a deep alignment with Anduril’s defense technology mission.

Qualifications

• 6+ years of relevant experience, preferably in high-tech, fast-paced environments.
• Exceptional executive assistant skills with the ability to think two steps ahead.
• Experience managing internal and external correspondence, invitations, and requests.
• Expertise in coordinating meetings and travel arrangements.
• Ability to navigate fast-paced environments and make quick decisions.
• Proven external stakeholder relationship management skills.
• Detail-oriented with proactive problem-solving and decision-making.
• Some domestic travel may be required.
• Strong communication skills, both written and verbal, with high-level officials and C-suite executives.
• Completed Undergraduate Degree.
• Must be a U.S. Person due to access to U.S. export controlled information or facilities.

Responsibilities

• Provide comprehensive executive assistant support to multiple SVP-level Executives, managing calendars, meetings, events, and travel.
• Serve as the primary scheduling liaison for internal and external stakeholders.
• Monitor progress on several strategic projects, ensuring alignment with SVP goals.
• Identify and resolve scheduling/logistical conflicts proactively.
• Develop efficient processes to prioritize critical objectives and identify gaps.
• Coordinate executive-level meetings including materials and logistics.
• Assist with special projects, research, and data compilation.
• Arrange logistics for high-level events, budgets, and VIP protocol.
• Build strong cross-department relationships and act as a trusted partner to leaders.
• Handle confidential communications with discretion and professionalism.
• Collaborate with the executive support team to deconflict high-level engagements across calendars.

Job description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

The Executive Business Partner will be a high-impact contributor directly supporting 1-2 SVPs within our Global Defense team and working closely with the Chief of Staff. This role involves managing complex scheduling, optimizing multiple workflows, and requires the ability to drive results in an ambiguous environment. You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in senior-level government or C-suite offices, possesses a deep understanding of Anduril’s mission and is eager to expand their knowledge within the defense technology sector.

WHAT YOU'LL DO

• Provide comprehensive executive assistant support to multiple SVP-level Executives ensuring efficient management of calendars, including coordinating meetings, events, and travel arrangements.
• Serves as the primary scheduling liaison for internal and external stakeholders.
• Monitor and record progress among several strategic projects, communications, and engagements, ensuring alignment with SVP and division goals and objectives.
• Proactively identify, prioritize, and resolve potential scheduling or logistical conflicts before they arise.
• Develop efficient, organized processes that streamline the prioritization of critical objectives, and identify gaps.
• Coordinate and monitor executive-level meetings by aligning participants, preparing materials, and optimizing logistics for maximum efficiency and productivity.
• Assist with the execution of special projects, conducting research, and compiling of data.
• Arrange logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.
• Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
• Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
• Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars. Provide backup support to other administrative assistants as a member of the administrative team.
• Contribute to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

REQUIRED QUALIFICATIONS

• 6+ years of relevant experience, preferably within high-tech, faced paced environments.
• Exceptional executive assistant skills, with the ability to 'think two steps ahead'.
• Experience with managing, tracking and prioritizing internal and external correspondence, invitations, and requests.
• Expertise in coordinating meetings.
• Ability to navigate within a fast-paced environment with the understanding of when and how to escape actions for quick decisions.
• Proven external stakeholder relationship management skills.
• Detail-oriented with a proactive approach to problem-solving and decision-making.
• Experience coordinating and booking domestic and international travel.
• Proficient in utilizing functional systems for calendar and work management (Microsoft Office Suite and Slack).
• Previous success establishing standard operating procedures within a startup or similar environment.
• Strong communication skills, both written and verbal, and the ability to effectively engage with internal and external high-level officials and C-suite executives.
• Some domestic travel may be required.
• Completed Undergraduate Degree.
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities.

US Salary Range

$129,000 — $171,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

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By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.