Senior Executive Assistant

Amgen SA; Thousand Oaks (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Retirement plan

Health benefits

Life insurance

Flexible spending accounts

Stock-based incentives

Paid time off

Job summary

Amgen is seeking a Senior Executive Assistant to provide administrative and operational support to Vice Presidents and Executive Directors of Finance. The role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced, global environment.

You will coordinate complex calendars, travel logistics, and meeting materials, serving as the gatekeeper between executives and stakeholders while maintaining confidentiality and professionalism.

Qualifications

• Associate degree and 4 years of administrative experience.
• High school diploma / GED and 6 years of administrative experience.
• Experience supporting senior leaders in global/matrix environment.
• Proficiency with Microsoft Office and collaboration tools (Teams, SharePoint, Concur).
• Excellent communication, organizational, and time management skills.

Responsibilities

• Manage confidential information with discretion.
• Coordinate complex calendars across global time zones.
• Arrange domestic and international travel; prepare itineraries and expense reports.
• Process invoices and manage basic budget tracking.
• Support meeting logistics and prepare materials for internal reviews.
• Serve as gatekeeper between VP and stakeholders.

Skills

Communication

Organization

Time management

Discretion

Independence

Initiative

Prioritization

Interpersonal skills

Team collaboration

Education

Associate degree

High school diploma/GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

SharePoint

Teams

Concur

Microsoft Co-Pilot

Job description

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role, you will provide administrative and operational support to Vice Presidents and Executive Directors of Finance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment. The Senior Executive Assistant serves as a key enabler to optimize the executive’s time and effectiveness. The role requires excellent judgment, discretion, and the ability to manage multiple priorities with efficiency and tact.

Key Responsibilities

• Maintain confidentiality and manage sensitive information with the utmost discretion.
• Manage and prioritize complex calendar and meeting schedules across global time zones.
• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reports.
• Prepare and process expense reports in accordance with company policy.
• Support meeting logistics (onsite/virtual), agenda coordination, and meeting notes when needed.
• Serve as gatekeeper and point of contact between the VP and internal/external stakeholders.

Communication & Coordination

• Draft and proofread emails, internal memos, and presentations.
• Maintain regular communication with internal stakeholders, managing follow‑ups and flagging action items.
• Support the preparation of materials for internal meetings, business reviews, and team engagements.
• Prepare, proofread, and format high‑quality communications, presentations, and documents.
• Liaise with cross‑functional partners, executive assistants, and global teams to align schedules and workflows.
• Help facilitate team communications and reinforce priorities and expectations.

Administrative Excellence

• Maintain accurate and organized documentation, including shared drives, policies, and meeting archives.
• Help coordinate onboarding/offboarding of leadership team members in partnership with HR and IT.
• Track recurring reports, timelines, or deliverables for visibility and reminders.
• Order supplies, manage subscriptions or licenses, and support basic budget tracking for the function if required.
• Process invoices, vendor paperwork, or budget tracking as needed.
• Anticipate the needs of the VP and help remove administrative roadblocks proactively.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Basic Qualifications

• Associate’s degree and 4 years of administrative experience
• High school diploma / GED and 6 years of administrative experience

Preferred Qualifications

• Associate degree or equivalent experience preferred.
• Minimum 3-5 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders.
• Strong proficiency in Microsoft Outlook, Word, PowerPoint, Excel; experience with collaboration tools (e.g., Teams, SharePoint, Concur). Experience in Microsoft Co‑Pilot preferred, not required.
• Excellent communication, organizational, and time management skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently, take initiative, and anticipate needs.
• Highly organized with the ability to prioritize and manage multiple responsibilities.
• Proven ability to handle confidential information with integrity.
• Strong interpersonal skills, emotional intelligence, and professional presence.
• Experience working in a global or matrixed corporate environment.
• Comfort navigating ambiguity and anticipating needs in a fast‑paced setting.
• Calm under pressure, flexible, and proactive in approach.
• A collaborative, can‑do mindset with a continuous improvement orientation

What you can expect of us

From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save toward retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan
• Stock‑based long‑term incentives
• Award‑winning time‑off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.