Senior Executive Assistant

Talentify; St. Louis (MO); On-site; USD 64,000 - 78,000; Full time

Benefits offered by this job

Medical Insurance

401k/Thrift Plan with employer match

Pension Plan

Paid Vacation/Sick Time and Holidays

Tuition Reimbursement

Parental Leave

Onsite Fitness Center

Job summary

The Federal Reserve Bank of St. Louis is seeking an experienced Executive Assistant to support the President and Chief of Staff. This role manages the President’s calendar, travel arrangements, and confidential communications, coordinating with the wider executive team to ensure flawless scheduling and execution.

You will prepare briefing materials, track deadlines, and provide high-level support to senior staff while maintaining strict discretion and professionalism across all interactions.

Qualifications

• High school diploma or equivalent.
• Minimum of six years of executive-level support experience.
• Advanced proficiency with MS Office and collaboration tools.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication.
• Excellent time management and prioritization.

Responsibilities

• Manage the President’s calendar and travel logistics.
• Handle correspondence, calls, and visitor coordination with professionalism.
• Prepare briefing materials and track deadlines and follow-ups.
• Provide confidential administrative support to the President and Chief of Staff.
• Backstop Senior Executive Assistants as needed.
• Open, sort, and prioritize mail and email; draft responses.
• Set up meetings and travel; arrange complex events with AV needs.
• Maintain filing systems and department charts.
• Assist in developing presentations and status reports.

Skills

Executive support

Confidentiality

Time management

Communication skills

Education

High school diploma

Tools

Microsoft Office

Teams

WebEx

Job description

Company

Federal Reserve Bank of St. Louis

Responsibilities

• Manage the President’s daily calendar and travel logistics; proactively resolve conflicts and ensure optimal scheduling.


• Handle correspondence, phone calls, and visitor coordination with professionalism and confidentiality.


• Prepare briefing materials for meetings; track deadlines, approvals, and follow-ups to drive timely execution.


• Serve as confidential administrative support to the President and Chief of Staff.


• Support and backstop the Senior Executive Assistant and the Senior Executive Assistant to the First Vice President as needed.


• Open, sort, and prioritize incoming mail and email; draft responses for officer’s signature and proofread correspondence.


• Set up meetings and conference calls; arrange complex travel, off-site meetings, and events including logistics and audiovisual needs.


• Develop and maintain sensitive paper and electronic filing systems; maintain department organization charts and tracking reports.


• Assist in developing presentations and spreadsheets; compile information and status reports upon request.


• Administer and support SharePoint sites and other collaboration tools; provide minor technical assistance for hybrid meetings.


• Operate office equipment (copiers, telecommunications, fax) and ensure efficient office workflows.


• Coordinate Bank or department-sponsored activities and events, ensuring timely communication and execution.

Requirements

• High school diploma or equivalent.


• Minimum of six (6) years of relevant executive-level support experience.


• Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and collaboration tools (e.g., Teams, WebEx).


• Demonstrated ability to manage highly sensitive, confidential information with discretion and tact.


• Strong written and oral communication skills; able to interact effectively across all levels of the organization and with external stakeholders.


• Exceptional time management and prioritization skills; comfortable handling multiple competing priorities.


• Candidates with less experience may be considered for the Executive Assistant (A6) level.

Total Rewards

Bring your passion and expertise, and we'll provide the opportunities to challenge you and propel your growth - along with multiple benefits and perks that support your health, wealth, and life.

Salary: $64,000 - $78,000

In addition to competitive compensation, we offer a comprehensive benefits package all brought together in a flexible work environment where you can find balance:

• Medical (4 options), Prescription, Dental (3 options), and Vision Insurance with no waiting period


• 401k/Thrift Plan with generous employer match


• Employer-funded Pension Plan


• Paid Vacation/Sick Time and Holidays


• Flexible Spending Accounts and Healthcare Spending Accounts


• Life Insurance and Long Term Disability Insurance


• Tuition Reimbursement (undergraduate and graduate)


• Parental Leave


• Free onsite 24/7 Fitness Center including training classes, and locker room / shower facilities


• Onsite Cafeteria and Coffee Shop


• Additional Convenience Benefits, Discounts and More...

At the Federal Reserve Bank of St. Louis, we are committed to a strong and resilient economy for all. We prioritize inclusion and strive to be a workplace where all employees can thrive. Learn more about Bank's culture.

The Federal Reserve Bank of St Louis is an Equal Opportunity Employer. #LI-Onsite

This position requires access to confidential supervisory information (CSI) and/or Federal Open Market Committee (FOMC) information. Access to CSI and FOMC information is limited to U.S. citizens, lawful permanent residents, individuals who meet the definition of "protected individual" under 8 U.S.C. § 1324b(a)(3), and certain other nonimmigrants. All non-U.S. citizens authorized to access CSI and/or FOMC information must sign a declaration of intent to expeditiously become a U.S. citizen when eligible.

All employees who require access to CSI and/or FOMC information are subject to periodic background investigations and must comply with all applicable information handling policies.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Operations Family Group

Work Shift

First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.