Senior Executive Assistant

Function Health; San Francisco, Los Angeles (CA, CA); On-site; USD 140,000 - 190,000; Full time

Job summary

Function Health is seeking a Senior Executive Assistant to serve as a deeply trusted strategic partner to the SVP, People and Chief Medical Officer. The role requires operating at the highest levels of executive support with exceptional judgment, discretion, and an instinctive, AI-native way of working.

You will act as an extension of the executives, anticipate needs, protect time, and coordinate with Board members, investors, and external partners while managing calendars, travel, and

Qualifications

• 10+ years of Executive Assistant experience supporting C-suite in high-growth startup or tech environments.
• Strategic executive partner with exceptional judgment and discretion.
• Excellent organizational skills with ability to manage competing priorities and ambiguity.

Responsibilities

• Manage exceptionally complex calendars across time zones, travel, meetings, and personal priorities.
• Draft correspondence with accurate voice and tone; liaise between executives and boards/investors.
• Prepare briefing materials, agendas, and ensure follow-through on decisions and actions.
• Support leadership meetings, offsites, and cross-functional initiatives; moveAmbiguities forward with ownership.

Skills

Executive Assistant

Strategic partner

Proactive mindset

Organizational skills

Confidentiality

Executive presence

Written communication

AI-native

Google Workspace

Board support

West Coast availability

Tools

Google Workspace

Slack

Zoom

Job description

Company Overview

Function has been recognized as one of Fast Company’s Most Innovative Companies of 2024, and is venture-backed by Redpoint, Andreessen Horowitz, and other leading venture firms. Over half a million members have joined Function to take control of their health.

Through comprehensive lab testing, MRI and CT imaging, longitudinal data, and guidance from AI and clinical teams, Function gives members a complete and continuous view of their health — and the clarity to act on it. Through acquisitions across imaging, mobile phlebotomy, and supplement tracking and optimization, Function is building an integrated health platform that spans the full path from testing to health clarity to daily action.

Function recently announced a $298M Series B and is entering its next chapter of growth. As we scale, the quality and durability of our People systems, data, and insights will directly shape our ability to attract, retain, and support exceptional talent.

We are growing our team and seeking out world-class talent that deeply believes in our mission to positively impact global health, has a relentless bias toward action, and a growth mindset. Function fosters a collaborative and dynamic environment where every day we build the future.

Role

We are seeking an exceptional, highly experienced Senior Executive Assistant to serve as a deeply trusted strategic partner to the SVP, People and Chief Medical Officer (CMO) at Function Health.

This is not a role for someone learning the craft. We are looking for someone who has operated at the highest levels of executive support and brings exceptional judgment, operational excellence, discretion, and an instinctive, AI-native way of working.

Our strongest EAs are much more than calendar and travel support. They operate as extensions of their executives: anticipating needs, protecting time, connecting dots, creating order from ambiguity, and stepping into work that does not always fit neatly within a job description.

The ideal candidate is a self-starter who thrives in ambiguity, is meticulous in their attention to detail, and is equally comfortable managing the smallest logistical detail and helping move an ambiguous project across the finish line. They bring executive presence, composure under pressure, and a deep understanding of what it takes to support senior executives in a fast-moving, high-growth environment.

Key Responsibilities

Manage Calendar, Priorities, and Travel

• Own and manage exceptionally complex, high-demand calendars, balancing internal commitments, external meetings, Board touchpoints, and personal priorities across time zones.
• Anticipate conflicts before they happen and resolve them without unnecessary escalation.
• Develop a strong point of view about how executive time should be spent and proactively protect space for strategic work, preparation, and personal priorities.
• Coordinate with internal teams and external partners on scheduling, priorities, and logistics.
• Arrange complex domestic and international travel, including flights, hotels, ground transportation, itineraries, and necessary documentation.
• Adapt quickly when priorities shift and solve last-minute problems calmly and independently.

Serve as a Trusted Executive Partner

• Develop a deep understanding of your executive's priorities, relationships, working style, and goals.
• Anticipate what your executive needs before they have to ask.
• Handle correspondence on behalf of your executive, drafting with an accurate voice and appropriate tone.
• Act as a trusted liaison between your executive and other executives, Board members, investors, and external partners.
• Prepare briefing materials, agendas, and pre-reads for key meetings.
• Capture decisions and action items and ensure follow-through happens.
• Handle highly sensitive and confidential information with exceptional judgment and discretion.

Be the Glue

• Look beyond the calendar to understand what your executive and their team actually need.
• Notice gaps and take ownership without waiting to be asked.
• Step into ambiguous work where there isn't an obvious owner and help move it forward.
• Support special projects, presentations, communications, team initiatives, and other priorities as needed.
• Help organize leadership meetings, team offsites, and company gatherings.
• Connect dots across people, priorities, and information and proactively surface what your executive needs to know.
• Bring thoughtfulness and care to the details that shape executive, team, and employee experiences.
• Be willing to move fluidly between highly strategic work and small but important tasks. No work is beneath you when it helps the team move faster.

Operate for Scale

• Identify recurring administrative friction and look for ways to eliminate or automate it.
• Use AI tools as a core part of how you draft, summarize, research, prepare, organize, and execute.
• Build lightweight systems that create greater organization and capacity for your executive.
• Continually look for ways to improve how the executive office operates rather than simply maintaining existing processes.

Qualifications / Skills

• 10+ years of Executive Assistant experience, with significant experience directly supporting C-suite executives in high-growth startup or technology environments.
• Demonstrated experience operating as a strategic executive partner, not solely providing administrative support.
• Highly proactive. You anticipate needs and consistently think several steps ahead.
• Exceptional organizational skills and proven ability to manage competing priorities without losing details.
• Thrives in ambiguity. You don't need a playbook or clearly defined ownership to move something forward.
• Highly resourceful. When you encounter something you haven't done before, your instinct is to figure it out.
• Executive presence and strong judgment. You represent your executive impeccably in every interaction.
• Excellent under pressure and comfortable with frequent pivots and last‑minute changes.
• High emotional intelligence and discretion.
• Strong written and verbal communication.
• AI-native. Tools such as ChatGPT, Claude, Gemini, and other emerging technologies are genuinely integrated into how you work.a
• Deep proficiency in Google Workspace, Slack, Zoom, and modern productivity tools.
• Experience supporting Board-level engagement, investor communications, and external-facing executive functions.
• West Coast availability required.

Nice to Have

• Experience in health tech, biotech, or a mission-driven consumer company.
• Experience supporting executives through periods of rapid organizational growth, acquisitions, or major company transitions.

TO BE A STRONG FIT, YOU EMBODY OUR CORE VALUES

• Ruthless Prioritization:
  • We don't let perfect get in the way of progress.
  • We move quickly to drive value, not perfection.
  • We prioritize what drives impact.
  • We never compromise on standards of excellence.
• Member-First, Always:
  • We design and deliver like we're caring for someone we love.
  • We create clear, actionable, human experiences.
  • We prioritize responsiveness, peace of mind, and outcomes.
  • We empower members with truth, clarity, and care.
• One Team, Moving Fast:
  • We are aligned in purpose, prioritization, and speed.
  • We gather diverse perspectives to make informed decisions.
  • We clear paths for each other and move fast together.
  • We communicate clearly and respectfully, rallying around shared goals.
• Radical Ownership, Relentless Execution:
  • We don't just ship — we own outcomes and drive results.
  • We act with urgency and precision.
  • We anticipate, initiate, and follow through.
  • We meet challenges with grit and pragmatism.
  • We embrace new tech to deliver better outcomes.
• Mission Over Ego:
  • We are ruthlessly aligned to our mission — and leave ego at the door.
  • We disagree and commit.
  • We don't tolerate politics or withholding information.
  • We operate with honesty, transparency, and respect.
• Sustained Integrity in Every Detail:
  • We earn trust by obsessing over accuracy, quality, and clarity in everything we do.
  • We prioritize clinical precision — data must be right.
  • We sweat the details because outcomes depend on them.

WHY YOU'LL LOVE WORKING WITH US

We value our team at Function and offer a competitive salary and benefits package, flexible working hours, and a dynamic work environment where creativity and innovation are encouraged. If you are a highly motivated and experienced individual who is passionate about using technology to improve people's lives, we would love to hear from you.

At Function, we celebrate diversity and are committed to building an inclusive and equitable workforce. We are proud to be an equal opportunity employer and do not discriminate based on race, color, religion, sex (including gender identity and sexual orientation), national origin, age, disability, veteran status, marital status, ancestry, or any other characteristic protected by applicable law.

Join the Function Health team and become a part of our mission to revolutionize healthcare. Work with us to make a difference in the lives of thousands, ensuring a healthier future for all.

A Note on Confidentiality

This role carries a high level of access to sensitive and proprietary information, including board materials, financial data, investor communications, and internal strategy. We take confidentiality seriously and expect the same from you. All offers are contingent on signing Function Health's executive-level NDA and confidentiality agreement.

Important Notice

Legitimate communication from the Function Health team will always come from an email address ending in @functionhealth.com. Function Health will never request personal information such as banking details or payment during the hiring process. Please be cautious of communications or job offers that come from other email domains, instant messaging platforms, or unsolicited calls. If you ever have doubts about the legitimacy of a communication, please reach out to us directly at [e-mail].

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