Senior Executive Assistant

Modine Manufacturing Company; Racine (WI); Hybrid; USD 100,000 - 135,000; Full time

Benefits offered by this job

Health insurance

401k match

Tuition reimbursement

Parental leave

Job summary

Modine Manufacturing Company seeks an Executive Assistant to support the CEO and CHRO in a hybrid, fast-paced environment. You will organize calendars, prepare presentations, and coordinate board activities for senior leadership.

Ideal candidates have 5+ years of executive support experience, impeccable confidentiality, and strong proficiency with Word, Excel, PowerPoint, and Outlook. This role emphasizes independent work and intercompany relationship building with internal teams and external

Qualifications

• 5+ years of executive/administrative support experience to senior executives.
• Ability to handle highly confidential information with discretion.
• Advanced proficiency in Word, Excel, PowerPoint, Outlook and related tools.

Responsibilities

• Provide high-level administrative support to the CEO and CHRO.
• Coordinate Board meetings, travel, and executive agendas.
• Prepare complex documents, reports, and presentations.
• Manage calendars, scheduling, and internal/external communications.
• Support special projects and act as liaison to senior management.

Skills

Organization

Detail-oriented

Professionalism

Communication skills

Discretion

Time management

Remote work ability

Executive support experience

Education

Associate's degree or higher

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe

Job description

For more than 100 years, Modine has solved the toughest thermal management challenges for mission-critical applications. Our purpose of Engineering a Cleaner, Healthier World means we are always evolving our portfolio of technologies to provide the latest heating, cooling, and ventilation solutions. Through the hard work of more than 11,000 employees worldwide, our Climate Solutions and Performance Technologies segments advance our purpose with systems that improve air quality, reduce energy and water consumption, lower harmful emissions, enable cleaner running vehicles, and use environmentally friendly refrigerants. Modine is a global company headquartered in Racine, Wisconsin (U.S.), with operations in North America, South America, Europe, and Asia. For more information about Modine, visit modine.com.

Position Description

The Executive Assistant will provide high-level administrative support to the CEO and CHRO of the company. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Board of Directors and senior management teams and organizes and coordinates various special projects. The Executive Assistant must be creative and enjoy working independently within a fast-paced, entrepreneurial, hybrid environment.

Key Responsibilities

• Complete a broad variety of administrative tasks that facilitate the CEO and CHRO's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; and composing and preparing correspondence materials.
• Coordinate all logistics for Board meetings and events: schedule meetings; support development of presentation materials and documents and support external Directors as needed.
• Coordinate various executive meeting agendas, minutes and follow-up activity.
• Manage, coordinate, and arrange international and domestic travel and travel-related activities, including hotel booking, transportation, and expense reporting.
• Coordinate various on- and off-site leadership special meetings and events.
• Proactively manage and maintain CEO and CHRO schedules. Includes scheduling of meetings, daily monitoring of calendars and realignment based on changing priorities.
• Perform administrative and office support for the Executive team, such as word processing, spreadsheet creation, presentation preparation, and maintenance of filing systems.
• Maintain poise, professionalism and strict confidentiality with all materials, and exercise appropriate discretion when interfacing with the employee population and external stakeholders.
• Establish and maintain intercompany relationships. Develop constructive and cooperative working relationships with others in the organization.
• Establish and maintain professional relationship with people/firms outside of the organization, acting as a representative of the Company to customers, community organizations, and other agencies as needed.
• Performs other related duties as assigned.

Required Education & Qualifications

• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, shareholders and community leaders.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling extremely sensitive and confidential information.
• Advanced level proficiency of software applications including Word, Excel, PowerPoint, Outlook, Access, Adobe and other generally used applications. Includes proficiency in spelling, grammar, punctuation, editing and proofreading.
• Application of excellent written and verbal communication skills, both within the company and with external stakeholders.
• Demonstrate exceptional initiative to prioritize and manage multiple tasks effectively.
• Ability to work with minimal supervision in a remote-work setting, establishing appropriate priorities and deadlines. Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Ability to managing conflicting priorities with poise and tact.
• 5+ years of previous administrative/secretarial experience supporting senior executives.

EDUCATION REQUIREMENTS:

Associate's or higher degree preferred.

Why Choose Modine?

Health & Well-being:

• Day One
  • Competitive health, dental & vision insurance coverage
  • Employee Assistance Program
• After 90 days of continuous employment
  • Maternity Leave (12 weeks at 100% pay)
    • 8 weeks of short term disability leave paid at 100%
    • 4 weeks of paid parental leave paid at 100%
  • Paternity Leave (4 weeks at 100% pay)

Financial Benefits:

• 401k Retirement plan and company paid match
• Life Insurance
• Health Savings Account (HSA) with employer contribution
• Flexible Spending Accounts (FSA)
• Short Term Disability (company paid)
• Long Term Disability

Work-Life Balance:

• Competitive time-off policies
• Tuition Reimbursement

To view full benefits information:MyModine Benefits

Modine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Modine provides a competitive benefit package, which could include paid vacation, short term disability, 401(k), health, dental, vision, life insurance, flex spending benefits, tuition reimbursement, Health Savings Account and much more. Human Resources will provide more detail upon your hiring.

The salary range for this position is estimated in good faith to be $100,000-$135,000. The specific offer will depend on the candidate's qualifications, experience, and other job-related considerations but will be within the stated range. Where required by applicable law, a general description of benefits and other compensation offered for this role is also provided or made available.

This position is not eligible for any form of sponsorship (e.g. OPT or H1B visa status) now or in the future. Only individuals authorized to work in the United States now and for the foreseeable future will be considered for this position.