Senior Executive Assistant

Columbia Banking System; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) retirement plan

Healthcare coverage (medical, dental,视

Life insurance

Disability insurance

Paid vacation, sick days, holidays

Job summary

Columbia Bank in Phoenix, AZ seeks a Senior Executive Assistant to provide high-level support to multiple executive leaders, coordinating calendars, travel, and confidential work. This role requires independent judgment and discretion to manage complex priorities and sensitive information.

The role includes planning and logistics for Board and divisional meetings, preparing materials, and maintaining governance records.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 5+ years of experience supporting executive or C-suite leaders, including multi-executive support.
• Experience supporting Boards of Directors and senior leadership.
• Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Provide proactive, strategic administrative support to senior leaders.
• Support special projects and produce complex executive-level documents, reports, and correspondence.
• Coordinate information for meetings involving executives, the Board, regulators, and external stakeholders.
• Manage sophisticated calendars and travel, including offsite meetings and competing priorities.
• Arrange and manage Board and divisional meeting logistics, including agenda, materials, and minutes.
• Serve as primary liaison for meetings and events with professionalism and discretion.
• Handle expense reporting and administrative workflows related to executive support.
• Maintain governance records: Board minutes, bylaws, policies, and org charts.
• Support audit, regulatory, and compliance requests as needed.
• Ensure adherence to bank policies and regulatory requirements.
• Mentor administrative staff and serve as SME for executive support operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion/confidentiality

Written communication

Board support

MS Office

Attention to detail

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

About the RoleThe Senior Executive Assistant provides high-level administrative and operational support to multiple executive leaders. This role serves as a trusted partner to executive leadership and requires independent judgment, discretion, and the ability to manage complex, confidential, and competing priorities.Key responsibilities include:Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organizationSupport special projects and produce complex executive-level documents, reports, presentations, and correspondenceCollect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholdersProvide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive prioritiesPrioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day‑to‑day executive operationsArrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutesServe as a primary liaison for meetings and events, handling all logistics with professionalism and discretionManage expense reporting and administrative workflows related to executive supportHandle highly confidential and sensitive information using sound judgment and initiativeMaintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational chartsSupport audit, regulatory, and compliance-related requests as neededEnsure adherence to all bank policies, procedures, and regulatory requirementsMay mentor or guide administrative staff and serve as a subject matter expert for executive support operationsAbout YouYou are an experienced executive assistant who brings professionalism, confidence, and discretion to every interaction. You are comfortable supporting multiple senior leaders and navigating complex organizational dynamics.Qualifications include:High school diploma or GED required; bachelor’s degree preferred5 plus years of experience supporting executive or C‑suite leaders, including multi‑executive supportPrior experience supporting Boards of Directors and senior leadershipExceptional organizational skills and strong attention to detailAdvanced proficiency in Microsoft Office, including strong spreadsheet capabilitiesExcellent written, verbal, and interpersonal communication skillsAbility to manage multiple priorities independently and exercise sound judgmentHigh degree of professionalism and confidentialityExperience in banking, financial services, or a regulated industry preferredAbility to travel as business needs requireThe pay range for this role is $90,000 to $120,000.00.The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.Primary Location: Ability to work fully onsite at posted location(s).2155 W Pinnacle Peak Rd Phoenix AZ 85027Our Benefits:We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.Our Commitment to Diversity:Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [e-mail] .To Staffing and Recruiting Agencies:Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.