Senior Executive Assistant

MongoDB; Palo Alto (CA); Hybrid; USD 68,000 - 133,000; Full time

Job summary

MongoDB is seeking a Senior Executive Assistant to support two Vice Presidents in Field Operations. The role focuses on managing calendars, travel, and communications with senior leaders, while balancing multiple priorities with diplomacy and tact.

The ideal candidate has 5+ years of executive support experience, a Bachelor's degree or equivalent, and strong organizational and collaboration skills. Hybrid work is available in Palo Alto, San Francisco, or Los Angeles.

Qualifications

• 5+ years of experience supporting executives or related work with senior leaders.
• Bachelor's Degree or equivalent relevant experience.
• Ability to support a senior technical leader with a global org of 500+.
• Discretion, diplomacy, and high integrity with confidential material.
• Strong accountability and ability to adapt to changing priorities.
• Proficiency with Google Apps and video conferencing tools.
• Collaborative, team-oriented mindset and meticulous calendar management.
• Experience managing domestic and international travel.
• Open to flexible hours and autonomous decision-making.
• Excellent verbal and written communication.

Responsibilities

• Manage multiple requests and priorities for Leaders; stay calm under pressure.
• Meticulously manage leader calendars; coordinate meetings and events.
• Arrange travel and expenses, including international itineraries.
• Lead events and offsite logistics; support procurement and AP as needed.
• Prepare correspondence, spreadsheets, decks, and meeting agendas.
• Track action items to closure with integrity and accountability.
• Delegate and plan ahead; work with senior leaders across the org.
• Collaborate cross-functionally with diverse teams; support special projects.
• Occasionally travel to support offsites or events.

Skills

Executive support

Calendar management

Travel coordination

Discretion & judgment

Communication skills

Team collaboration

Education

Bachelor's Degree or equivalent

Tools

Google Apps

Video conferencing tools

Job description

MongoDB is seeking a Senior Executive Assistant to support two Vice Presidents, in Field Operations. This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership of the details and loves to get things done. In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, and travel, while working closely with your executives and other members of their teams.

To succeed, you’ll need to thoughtfully and diplomatically balance the needs of multiple stakeholders and be ready to pitch in wherever needed. This role may also provide temporary support during coverage gaps, so flexibility and a team-first mindset are important. You should feel comfortable interacting with senior leaders and know how and when to manage in any direction across the organization, regardless of role, title, or level. You can navigate Google Workspace products, or comparable tools, and have the ability to quickly learn the systems needed to execute tasks effectively. You have strong written and verbal communication skills and enjoy using them. We have a collaborative, team-based culture, and the successful candidate will enjoy building relationships and teamwork just as much as the challenges of the role.

We are looking to speak to candidates who are based in Palo Alto, San Francisco, or Los Angeles for our hybrid working model.

Responsibilities

• Manage multiple requests and priorities of the Leaders while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
• Manage the leader's calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
• Manage all travel and expenses, ready to handle international itineraries and last-minute changes
• Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment. At times, you will need to assist with onsite logistics of the events
• Liaise with executives to drive, create, and review correspondence, spreadsheets, slide decks, and meeting agendas
• Track action items and key issues to closure with a high degree of integrity and accountability
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively
• Work with the senior leaders (direct reports, skip-levels, etc.) as needed to execute the duties of the job
• Work cross-functionally with a diverse range of individuals at all levels in the organization
• Assist with or deliver special assignments/projects
• Occasionally travel to support offsites or events

Requirements

• 5+ years of experience supporting one or more executives, or other relevant experience working directly with executives
• Bachelor's Degree or equivalent relevant work experience
• An ability to support a senior technical leader with global org pf 500+
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly-sensitive and confidential material
• Demonstrate a high level of accountability
• Operate on changing priorities with urgency
• Proficiency with Google Apps or similar, and video conferencing tools
• Thrive in a collaborative setting and excels at working with individuals at all levels of the organization
• Highly-organized with meticulous attention to detail and complex calendar management experience
• Experience with managing the complications of domestic and international travel
• Open to working the flexible hours demanded by this position
• Strong verbal and written communication skills
• Proven ability to keep a calm head under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing priorities
• Takes feedback well, but also able to work autonomously with little direction and make decisions as needed

About MongoDB

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the data platform for the AI era, enabling builders to create, transform, and disrupt industries with software. MongoDB’s unified data platform, the most widely available, globally distributed data platform on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud data platform and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and over 67,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we’re powering the next era of software.

Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB.

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

MongoDB’s base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, qualifications, and work location. Salary is one part of MongoDB’s total compensation and benefits package. Other benefits for eligible employees may include: equity, participation in the employee stock purchase program, flexible paid time off, 20 weeks fully-paid gender-neutral parental leave, fertility and adoption assistance, 401(k) plan, mental health counseling, access to transgender-inclusive health insurance coverage, and health benefits offerings. Please note, the base salary range listed below and the benefits in this paragraph are only applicable to U.S.-based candidates.

• equity
• participation in the employee stock purchase program
• flexible paid time off
• 20 weeks fully-paid gender-neutral parental leave
• fertility and adoption assistance
• 401(k) plan
• mental health counseling
• access to transgender-inclusive health insurance coverage
• health benefits offerings.

$68,000—$133,000 USD